MINUTES: Motion by Lamb and seconded by Grasty to approve the July 30, 2008 minutes with corrections. Approved.

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1 August 6, 2008 Board members present for regular session at 9:00 a.m. were: Lamb, Dolan, Grasty, and Sheriff. Shelley absent MINUTES: Motion by Lamb and seconded by Grasty to approve the July 30, 2008 minutes with corrections. Approved. SHERIFF DISPATCHERS: Moved by Sheriff and seconded by Grasty to approve, as recommended by County Sheriff Brad Newton, the hire of Samuel J. Schwartz as a full time dispatcher at a starting rate of $12.25 per hour as of August 1, 2008 and approve the change for Lana Garside from part-time dispatcher to full-time dispatcher. Approved. TOWNSHIP TRUSTEE AND CLERK RESOLUTION: Moved by Sheriff and seconded by Lamb to approve Resolution # Now, on this 8 th day of August, 2008, in the matter of filling the offices of township trustee and township clerk. Whereas, the trustee and clerk within a township are filled by election and; Whereas, the Adair County Board of Supervisors are in favor of filling the offices of trustee and clerk within a township by appointment of the Board; Whereas, CH 39.22(1) of the Iowa Code permits the Board of Supervisors to pass a resolution and direct the County Commissioner of Elections to submit the following question to the registered voters of each township that elects the offices of trustee and clerk: SHALL THE OFFICES OF TRUSTEE AND CLERK WITHIN A TOWNSHIP BE FILLED BY APPOINTMENT BY THE BOARD? Be And It Is Hereby Resolved that the Adair County Board of Supervisors are in favor of filling the offices of trustee and clerk within a township by appointment; and Be And It Is Hereby Also Resolved that the County Commissioner of Elections is directed to submit the question to the registered voters of the townships in Adair County, Iowa to fill the offices of trustee and clerk within the township by appointment at the next general election. Approved. TOWNSHIP CLERK PAYROLL: Moved by Lamb and seconded by Grasty to approve the township clerk payroll for Larry Lents, Harrison Township Clerk. Approved. NODAWAY VALLEY COMMUNITY SCHOOL DISTRICT SCULPTURE AGREEMENT: Moved by Sheriff and seconded by Grasty for the Chair to sign the Sculpture Agreement between Nodaway Valley Community School District and Adair County. Approved. MANURE MANAGEMENT PLAN VAN EATON SITE #1: Moved by Sheriff and seconded by Lamb to acknowledge receipt of the Manure Management Plan update for the Van Eaton Site#1. Approved. MARY GREELEY MEDICAL CENTER MENTAL HEALTH CONTRACT: Moved by Sheriff and seconded by Grasty for the Chair to sign the Mary Greeley Medical Center Mental Health Contract. Approved. ADJOURNMENT: Motion by Sheriff and seconded by Grasty to adjourn at 10:06 a.m. August 13, 2008 Board members present for regular session at 9:00 a.m. were: Shelley, Dolan, Grasty, and Sheriff. Lamb was absent. MINUTES: Motion by Sheriff and seconded by Grasty to approve the August 6, 2008 minutes with corrections. Approved. CLAIMS: Moved by Shelley and seconded by Sheriff to approve the following claims. General Fund Best Western Holiday Lodging Access Elevator & Lifts Elevator Mt Bittner, Donna J Rent Adair Co Fair Board Tax Draw 7, Burger Plumbing & Htg Parts, Labor Adair Co Free Press Minutes/Ad Dept Of Criminal Investi Registration Adair Co Health System Meals, Supplies Des Moines Stamp Mfg Co Stamp Adair Co Historical Soc Tax Draw 4, Edsall, Carolyn Vet Transportation Adair Co Home Care Home Aide Ehrsam, Monte Rent Adair Co Tourism Comm Tax Draw 1, Enviromaster, Inc Deodorizer Adair County Ambulance Ems Grant Farm & Home Publishers Plat Books 1, Adair Fire And Rescue Grant 3, Ferber, Susan Vet Transportation Alliant Energy - IES Utility, Gas Fleet Services Gas AMVC Veterinary Services Vet Services Fontanelle City Utilities Anita Engraving & Awards Name Plates Fontanelle Fire & Rescue Grant Area 14 Agency On Aging Tax Draw 12, G H I Trash Hauling 25.00

2 Galls Inc Batteries Grantham Sanitation Hauling Grasty, Bob Mileage Green Valley AEA Printing Greenfield Municipal Utilities 1, ICUBE Dues ISSDA Financial Administ Registration Keltek Incorporated Supplies 3, Kinzie Service Service Local Link USA Internet Matura Action Corp Chore Maynes Law Office Reimbursement 2, McMorran Lawn & Garden Lawn Care Office Machines Co Supplies Orient Municipal Water Water Pamida Supplies Piearson Do, Timothy C Calls, Mileage Polk Co Treasurer Fee Quill Paper R C & D Contribution Secondary Road Fund Gas 1, Sevier, Pam Vet Transportation SIACC Membership 8, Sirchie Finger Print Lab Fingerprint Kits So Central Youth & Family Block Grant 2, Steeple Jack Painting Supreme Cleaners Cleaning SW IA Pest Control Pest Control True Value Hardware Supplies Tyler Technologies Eden Site Visit Tyler Technologies Training, Installation 3, Ultramax Ammo Verizon Wireless Bellevue Phone Wallace Auto Supply Co Parts Wallace, Richard W Mower Gas General Supplemental Adair Co EMA Tax Draw 10, Adair Co Health & Fitness Rent West Group Law Library Zion Recovery Services Rent MH-DD Services Fund Area 14 Agency On Aging Transportation Approved. Hight P C, Clint Fees Omaha Psychiatric Assoc Services Penn Drug Co Meds SW Iowa Planning Council Transportation Willow Heights Inc Care 3, Rural Services Adair County Sanitary Per Capita 8, Fontanelle Library Tax Draw 1, True Value Hardware Supplies Secondary Road Adair Auto Parts Parts 1.50 Agriland Fs Inc Gas, Diesel 28, Alliant Energy - IES Utilities Barnes Group Inc Supplies Bridgewater Oil Co Diesel 8, Calhoun-Burns Associates Bridge Inspection 9, Cass Co Engineers Office Engineer Exp 7, Cross Dillon Tires Tires Farm & Home Publishers Plat Books Fleet Services Gas Fontanelle City Utilities Fox Welding Co Labor, Parts GrahamTire Of Des Moines Tires 2, Grantham Sanitation Trash Pickup Greenfield Municipal Utilities Greenfield Oil Company Tire, Repair Housby Mack Inc Parts Inland Truck Parts Co Parts 2, O'halloran International Parts, Labor 10, Orient Municipal Light Utilities Power Plan Parts, Filter Schildbergs Inc Parts, Labor True Value Hardware Supplies Turf & Timber Supplies 2.15 Wallace Auto Supply Co Parts, Labor Ziegler Inc Parts, Labor 6, Assessor Farm & Home Publishers Office Supplies Huddleson, Ken Mileage Wolfe, Steve Mileage Flex Benefit Agency Fund Confidential Flex SPORTS COMPLEX: Diane Weiland and Todd Jones entered at 9:25 a.m. Clint Hight entered at 9:35 a.m. Jones and Weiland updated the Board on the progress of the Sports Complex. Jones informed the Board that the application of the CAT Grant was submitted to the State for review. The first step is for the application to complete a staff review of the application. The Greater Greenfield Foundation is the entity submitting the application and was notified by the staff review team that in order for this application and project to go any further there would have to be a monetary commitment from the County and City. Currently the Foundation has collected over $300,000 in donations, pledges, and in-kind contributions. The project is estimated to cost $554,000 and the CAT Grant requires a 50% match. The Greater Greenfield Foundation is requesting a $5, commitment from the Board. The commitment can be all in one year or spread out over a series of years. Moved by Shelley and seconded by Grasty to commit to the Sports Complex Project $1, for five years starting in FY2010 for a total contribution of $5, Approved. Group exited at 9:45 a.m. 509A WAIVER LETTER: Moved by Sheriff and seconded by Grasty for the Chair to sign the 509A Waiver Letter. Approved. LIQUOR LICENSE GREENFIELD GOLF AND COUNTRY CLUB: Moved by Grasty and seconded by Shelley to approve the liquor license renewal for Greenfield Golf and Country Club. Approved. EMS GRANT FY09 CONTRACT: Moved by Shelley and seconded by Sheriff to sign the EMS Grant Contract for Fiscal Year Approved.

3 SHERIFF VEHICLES: Kelly Critz, Sheriff Deputy entered at 9:57 a.m. Critz discussed what to do with the sheriff vehicles that have been replaced. The two cars that were replaced were a 2004 with over 98,000 miles and a 2005 with over 99,000 miles. The 2005 is the better vehicle of the two. The Sheriff s Department would like to keep the 2005 for a back up if another car breaks down or to use to drive to jail school or other instructional classes. Moved by Grasty and seconded by Shelley to keep one vehicle for the Sheriff Department to use. Approved. The other car will be sold at auction. Dolan will contact an auctioneer to put on a sale bill. Critz left at 10:05 a.m. ADJOURNMENT: Motion by Sheriff and seconded by Grasty to adjourn at 10:06 a.m. August 20, 2008 Board members present for regular session at 8:00 a.m. were: Dolan, Lamb, Grasty, Shelley, and Sheriff. DEPARTMENT HEAD MEETING: The following were present for the department head meeting discussing county policies and procedures: Brenda Wallace, County Treasurer; Rich Wallace, Custodian; Brad Newton, County Sheriff; Janelle Schneider, County Recorder; Charles Marker, County Engineer; Kevin Blazek, County Conservation Director; Pam Jensen, Deputy Assessor; and Mike Maynes, County Attorney. Department Head Meeting ended at 9:00 a.m. All exited except Newton and Marker. EQUITABLE SHARING AGREEMENT AND CERTIFICATION: Moved by Sheriff and seconded by Lamb for the Chair to sign the Equitable Sharing Agreement and Certification. Approved. Newton exited at 9:15 a.m. Sandy McCurdy entered at 9:15 a.m. ENGINEER: HMA Project Revised Plans Marker presented revised plans for the HMA Resurfacing Project for G-61 (310 Th St) from N-72 (Fontanelle Road) to P-33 (Henry A Wallace Road) excluding the State maintained portion of the road. Moved by Lamb and seconded by Grasty to sign and resubmit. Approved. FEMA Authorized Representative and Fiscal Officer 2008 FEMA-1763-DR-IA Resolution Moved by Sheriff and seconded by Grasty to approve Resolution # FEMA AUTHORIZED REPRESENTATIVE AND FISCAL OFFICER 2008 FEMA-1763-DR- IA: BE IT RESOLVED by the Adair County Board of Supervisors, that Charles M. Marker, P. E., Adair County Engineer for the year 2008, is hereby designated on behalf of Adair County to sign the application for federal and state assistance as Adair County s authorized representative; BE IT FURTHER RESOLVED, that Mindy Schaefer, Adair County Auditor, is hereby designated the fiscal officer for federal and state assistance for the emergency declaration for the Severe Storms, Tornadoes and Flooding from May 25, 2008 and continuing through Summer of Approved. Activity and Maintenance Report Marker discussed the FEMA Projects, Project that need to be done, and maintenance of the roads with the Board. Marker exited at 9:35 a.m. MINUTES: Motion by Grasty and seconded by Shelley to approve the August 13, 2008 minutes with corrections. Approved. MANURE MANAGEMENT PLAN ROSE ACRE FARMS: Moved by Grasty and seconded by Sheriff to acknowledge receipt of the Manure Management Plan Annual Update for Rose Acre Farms. Approved. WELMARK FLEXIBLE BENEFITS: Moved by Sheriff and seconded by Grasty for the Chair to sign the Administration Agreement for the Flexible Benefits Plan and the Health Plan Authorized Representative Designation Form. Approved. SPORTS COMPLEX LETTER: Moved by Shelley and seconded by Sheriff for the Chair to sign the Sports Complex letter confirming the Board commitment to a monetary contribution of $1,000 for five years starting in Fiscal Year Approved. TREASURER PART-TIME EMPLOYEE: Brenda Wallace, County Treasurer entered at 9:45 a.m. Moved by Grasty and seconded by Shelley to approve the hire of Sheila Plowman as Part-time Treasurer Clerk, per County Treasurer Brenda Wallace s recommendation, at a starting wage of $8.00 per hour starting August 26, Approved. Wallace exited at 9:50 a.m. COURTHOUSE HALLWAY: Rich Wallace, County Custodian, entered at 10:00 a.m. Wallace updated the Board on the progress of the Courthouse hallway. Wallace informed the Board he was meeting with one company today and one next Wednesday. Wallace exited at 10:04 a.m. ADJOURNMENT: Motion by Sheriff and seconded by Shelley to adjourn at 10:05 a.m.

4 August 27, 2008 Board members present for regular session at 9:00 a.m. were: Dolan, Lamb, Grasty, Shelley, and Sheriff. Also present: Mindy Schaefer and Sandy McCurdy. MINUTES: Motion by Grasty and seconded by Sheriff to approve the August 20, 2008 minutes with corrections. Approved. CLAIMS: Moved by Shelley and seconded by Grasty to approve the following claims: General Fund West Cent Mental Health Service 4, st Century Cooperative Chemicals Rural Services Boyd Appliance Center Air Conditioners Telrite Corporation Phone 3.80 Byers Wood & Glass Shop Re-key Locks Titan Machinery Parts, Tools Central Iowa Hospital Co Hearing Test UNI Roadside Program Registration Co Cons Peace Officer Assn Workshop, Dues Secondary Road Dultmeier Sales Parts Ack Enterprises Parts, Labor Edsall, Carolyn Vet Transportation Agri Drain Corp Misc Yards 8.97 Farm & Home Publishers Plat Books Agri Drain Corp Repairs Farmers Electric Coop Electricity Alliant Energy - IES Lighting First National Bank Ach Aramark Uniform Services Misc Yards Fontanelle Observer Minutes Barnes Group Inc Supplies Grantham Sanitation Trash Pickup Bonnies Barricades Signs 1, Guthrie Co Envir Health Base Fee 1, Cummins Const Co Tile Lines Guthrie Co Envir Health Services 2, Debruce Grain Inc Ice Salt 5, Hight P C, Clint Services Eagle Point Software Renewal 1, I S A C S Dues Farmers Electric Coop Lighting Ingwers, Nadine Mileage Farmers Lumber Company Ditching, Supplies Iowa Telecom Phone Filter Care Of Nebraska Filters Jacobsen's Inc Marking Paint H & H Repair Parts, Labor Keltek Incorporated Delay Timer ICEOO Treasurer Fees Kroll Laboratory Special Drug Screen Iowa Telecom Phone Law Enforcement Systems Forms Linweld Inc Supplies Matura Action Corp Neighborhood Center 5, Metal Culverts Inc Culverts 9, Office Depot Supplies Midwest Service & Sales Bridge Repair 12, Office Machines Co Supplies Midwestern Culvert Ltd Culvert Maintenance 3, Piper, Kathi Signs Northland Products Co Oil, Grease 1, Pitney Bowes Rent/Supplies Office Machines Co Office Supplies Postmaster Postage Pamida Misc Roads Schaefer, Mindy Meals Paxton, Rick Safety Shoes Secondary Road Fund Gas 4, Pickrell, Kevin Safety Shoes Sevier, Pam Vet Transportation Pitney Bowes Rent Southern IA Rural Water Sewer R & D Service Gasohol, Diesel 1, Sublett, Marjorie Vet Transportation Road Machinery & Supplies Parts Telrite Corporation Phone Schildberg Const Co Inc Rock 59, Tri State Companies Mower Parts SW IA Pest Control Pest Control True Value Hardware Supplies, Parts Telrite Corporation Utilities Tyler Technologies Eden Training 2, Titan Machinery Parts Van Diest Supply Co Chemicals 1, US Cellular Utilities Verizon Wireless Bellevue Phone Ziegler Inc Parts Wallace, Richard W Mileage Reap General Supplemental Baudler Plumbing & Heating Repairs Office Depot Supplies Jacobsen's Inc Repairs Schaefer, Mindy Reimb UPS Schildberg Const Co Inc Rock West Group Law Library Assessor MH-DD Services Fund Huddleson, Ken Mileage Brees Rest Home Inc Room/Board IA State Assn Assessors Registration C A R E Residential 2, Iowa Telecom Phone Country Haven Corp. Residential 2, Jensen, Pam Mileage New Horizons Service Telrite Corporation Phone Ray, Donna Advocate Exp US Cellular Phone SW Iowa Planning Council Transportation Wolfe, Steve Mileage/Motel

5 Flex Benefit Agency Fund Confidential Flex Adair County Insurance Trust Confidential Deductible Approved. JULY 2008 MONTHLY REPORTS: Moved by Grasty and seconded by Lamb to approve the following July 2008 Reports; Auditor's Report, Treasurer's Report, General Relief Report, Veteran Affairs Report, Recorder's Report of Recorder's Management Fees, Recorder's Electronic Transaction Fee Report, and Clerk of Court Report. Approved. IMWCA TRUSTEE BALLOT: Moved by Sheriff and seconded by Shelley for the Chair to cast the ballot for IMWCA Board of Trustees (vote for three) to vote for the three people on the ballot (i.e. Gerald Clausen, Jim Dowling, and Joni Ernst). Approved. County Treasurer, Brenda Wallace entered at 9:30 a.m. with new employee Sheila Plawman and introduced her to the Board. ABATEMENT OF TAXES: Moved by Shelley and seconded by Grasty to approve Resolution # Whereas, As Per Iowa Code , the Adair County Board of Supervisors, does hereby abate the taxes for the following parcels that are owned by the City of Greenfield and amount totaling $4,258.00: Parcel # Amount $1, $2, $ Approved. Wallace exited at 9:35 a.m. COURTYARD USE PERMIT: Moved by Grasty and seconded by Sheriff to approve the Courtyard Use Permit with Proof of Insurance on September 13, 2008 for the Garage Sale in correlation with the Swap Meet. Approved. ADJOURNMENT: Motion by Shelley and seconded by Sheriff to adjourn at 9:50 a.m.