ALPHA PHI ALPHA FRATERNITY, INC. EASTERN REGION P.O. Box Pittsburgh, PA

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Friday March 19, 2010 Henry Arthur Callis Session Brother Keith Price, District III Director Presiding Invocation Convention Call to Order Rules and Credentials 100 Alumni Registered 9 College

1 Friday March 19, 2010 Henry Arthur Callis Session Brother Keith Price, District III Director Presiding Invocation Convention Call to Order Rules and Credentials 100 Alumni Registered 9 College Registered Welcome Brother Richard Jefferson Brother Sean McCaskill Brother Doyal Siddell Brother Steven King District III Director Brother David Biggs Epsilon Gamma Lambda Convention CoChair Assessment and Evaluation Adoption of Minutes Convention Theme Leaven of Self Examination Registration Update Brother Lonnie Scales Chief of Staff Brother Reginald Salter Recording Secretary Brother Sean McCaskill Brother James Irvin Convention Registrar DISTRICT DIRECTOR REPORTS District I (International) Both Chapters planning $10,000 in scholarships Invited Brothers to Bermuda for 2011 Eastern Region Convention District II (ONECA) Theme: The Real Alpha MIP Yesterday, Today, Forever Brother Diallo Rabain Brother Steven King, Jr. District III (NYACOA) Brother Todd Kwaovovo

2 District IV (NJAAPAC) District V (PAAC) District VI (MAAC) District VII (VACAPAF) Brother Duane Malone Brother Mark Barnes Brother Dontae Ryan Brother William Wade Charles Henry Chapman Session Brother Duane Malone, District IV Director Presiding s Report 86% of Chapters are in good standing in Eastern Region Each District is 80% and above 77 College Chapters and 75 Alumni Chapters are currently in good standing 94% of Chapter Directories Submitted 89% of Chapter Tax/Insurance Paid Brother David Raphael Brother Ryan McCleod (Omicron Delta Lambda) Asked for clarification on two Chapters not in good standing given in report. Brother McCleod understood there was only 1 Chapter in PAAC not in good standing. Brother Raphael made it known that all information was taken from AlphaNet. All information will be verified for accuracy. Awards and Achievements Brother Rodney Frank Brother Tony Cheatham (Iota Upsilon Lambda) would like to see proposed workshop on successful awards entry on the agenda soon. Communications Brother Brian Cook Brother Dennis Kemp (Kappa Phi Lambda, Immediate Past ERVP) Recommended reports to be PowerPoint format for better vision. Brother R. Anthony Mills (Delta Lambda) Recommended adding out of pocket fee to cover cost of paper report in convention package as Region moves forward with going green efforts. Brother Mills asked for clarification on how the going green initiative is advertised to Brothers prior to start of Convention. Recommended creating a From Address to avoid s going to SPAM Brother Ken Sutton Agreed with adding the cost of paper report for Brothers options. Brother Shawn Cheatham (Kappa Upsilon Lambda) Applauded the use of technology and cited the virtual message from Brother McCaskill on AlphaEast, as well as the improvements in the website and the use of youtube.com to receive information. Brother Cheatham asked if there are standards being set for Alpha7 News? Brother Cook All information reported will be of positive nature for events taking place in the Region.

3 Elections and Nominations Leadership Development Institute 2010 Theme: Preparing Today To Lead Tomorrow LDI South University of Maryland Baltimore County: June 2427 LDI North St. John s University: July 1518 Brother Russell Campbell Brother William Mills, Jr. Brother Shawn Cheatham (Kappa Upsilon Lambda) Asked if there are caps for LDI ambassadors? Brother Mills LDI North 60; LDI South 45 Nominations and Candidates Forum Nominations accepted for Brother Raheem Sanders and Brother Jonathan Leon for the position of Assistant Vice President. Brother Lucien Metellus Motion to close nominations. Motion passed. Brother Raheem Sanders, Beta Gamma Spoke on: A plan to restore the image of Alpha Phi Alpha and of a plan to serve as the voice that the College Brother once had Creating balance between social and Fraternal events Taking on leadership roles on campus and in the community Creating a network for Brothers in various Districts to communicate Brother Jonathan Leon, Delta Zeta Spoke on: Critically addressing the issues which faces the House of Alpha Opening doors for Brothers within Alpha formulizing our networks Work with leaders to develop their vision Challenge Alumni Brothers to share their experiences Offers accountability Questions for the candidates Brother Kemp What do you see as the biggest issue facing the Fraternity as a whole? Brother Leon Competition between Alumni and College Brothers. We must move beyond the chaptercentric view. Brother Sanders Lack of communication between Alumni and College Brothers. Would like to work to bridge the divide. Brother Rasmith How do you plan to ensure there is value in Alumni input? Brother Sanders Would like to organize a means of transition for Brothers who are graduating from College. Brother Leon Would like to see a meaningful collaboration with Alumni and College Brothers through networking, service.

4 Brother Nick Razella How do you quantify if your plan is working or is not working? Brother Leon Believes his determination and tenacity will help to reach his goals. To quantify results, plan to reach back to Brothers for feedback whether negative or positive. Brother Sanders Believes in reaching back to the Chapters and bonding with home Alumni Chapter. Brother Shawn Cheatham What would you do to help other College Brothers to trust Alumni Brothers more? Brother Leon Responded cooperation has to come from both sides. Education on the Constitution and ByLaws and Standing Orders will help in this effort. Brother Sanders Primary way to change the environment is to seek bonding activities outside of business meetings. Call To Order Eugene Kinckle Jones Session Saturday, March 20, 2010 Brother Mark Barnes, District V Director Presiding Invocation Brother Richard Jefferson Treasurer s Report Brother Joe Allen Brother Ainsley Reynolds (Theta Psi Lambda) Will registration cover the costs of the Convention? Brother Allen Final reconciliation has not been done, but committee expects funds to be available. Most expenses of the Convention are incurred at end of session. Brother Ryan McCleod (Omicron Delta Lambda) Clarification of Line 31 Special Programs. Brother Allen Donations to Haiti. Rules and Credentials Registered Delegates: 188 Alumni; 64 College; 2 Special Total: 254 Registered Delegates Brotherhood Development Brother Doyal Siddell Brother Dameon Proctor Budget and Finance Brother Earl Richmond Brother Jessie Allen (Eta Rho Lambda) What is the savings from Going Green initiative? Brother Richmond $20,000 approximately for paper copies; $11,000 for Going Green saved. Questions Motion to adopt proposed 2010/2011 Budget Brother Dennis Kemp (Kappa Phi Lambda).

5 Brother Doyal Siddell (Zeta Iota Lambda) How long have we used zero based budgeting? Asked for clarification of this process. Brother Richmond Since Brother Kemp s administration. Zero based budgeting forces us to live within our means rather than what s in the treasury. Brother McCleod Clarification of miscellaneous line item. Brother Richmond 1,600 used as just in case type fund. Brother Mills Line 12 and Line 16 seem to be duplicates. Brother Richmond Line 12 printing expenses for Regional Staff meetings; Line 16 purchasing of ads at other conventions/programs. Most of these funds will be used to advertise Bermuda Convention. Brother Mills Line 17 states Details attached. Where can this information be accessed? Brother Richmond Line 17 outlines income and expenses from Convention. Determined at end of Convention. Brother Mills Recommends labeling Line 16 as Advertisements. Brother Darren Morton (Zeta Zeta Lambda) Clarified zero based budgeting has been used since Recommend continuing to use this process. LDI is listed under miscellaneous. Recommends that LDI has a separate line item to ensure the commitment that the Region has to LDI. Brother Richmond LDI is listed under Line 27. Will move funds from miscellaneous line item to start fund for LDI line item. Brother Ken Sutton Is there a cushion for Convention expenses for Bermuda should we have a loss in revenue during the Step Show and Pageant in Bermuda. Brother George Brown Needs clarification on who is paying for passports for 2011 Convention. Brother Richmond Region will not pay for anyone s passport. Motion to accept budget passed William Ross Foundation Brother Darren Morton Foundation established the Dennis G. Kemp Scholarship for Leadership available to College Brothers. Questions Brother Rufus Saddler (Eta Zeta Lambda) Commends Board for considering nonalpha Board members. Great tool for securing corporate sponsorship. Brother Eric Henry (Zeta Zeta Lambda) What measures are in place to track the progress of the young men who complete LDI? Brother Morton Recognizes this is a necessary process. Working with past chairmen to formulate the proper tools to track the progress. Brother Diallo Rabain Commended the committee for great work in LDI. Bermuda Chapter budgets five ambassadors. Two young men who were ambassadors are currently Alpha Brothers. MLK National Memorial Brother Raymond Moore

6 Questions Brother Dennis Kemp What are the maintenance costs of memorial? Brother Moore After memorial is erected, National Park Services will take over any costs for maintenance. General Treasurer s Report Total Fraternal Funds Total Foundation Funds Total General Comptroller s Report State of the Fraternity Address $6.7 Million $1.3 Million $8.1 Million George Biddle Kelley Session Brother Diallo Rabain, District I Director Presiding Brother Hyacinth Ahuruonye Brother Frank Jenkins Brother Herman Skip Mason State of the Fraternity is precarious, much to celebrate and many challenges to face Recognized Brother Mill Etienne, M.D. for his volunteer work in Haiti Recognized Brother Leyde St. Leger also for volunteering in Haiti 2011 There will be a 3day celebration of erection of MLK Memorial on the National Mall. Encouraged Brothers to attend. A video of s visit to China to view the monument was shared with the Brothers Encouraged Brothers to attend the Convention in Phoenix, AZ in July 2010 Declared a War on Hazing Opened to revising the Membership Intake Process 54,180 Inactive Brothers. Reclaiming 10% of those Brothers would change the financial health and operations of our Fraternity Commended Fiscal Officers for working to keep the budget balanced $450,000 raised in Corporate Sponsorships The Sphinx magazine is back on regular publication and delivery Commended Brother Lyle for the efficiency of the website Working to secure stronger collaboration with national sponsors Recognized Beta Gamma for their service with Big Brothers of America March of Dimes partnership is sound. Goal is to become the leaders of Greek lettered organizations working with March of Dimes Working on having financially sound Conventions Convention in Phoenix, AZ will focus on the Jewels Project, the From the High Chair to Higher Education initiative, Life Membership standards, Health and Wellness issues, Going Green initiative, chartering of two chapters in Africa (Liberia and Johannesburg South Africa) Presented a video of Brothers volunteering in Haiti after the earthquake devastation Displayed a handmade banner presented by Haitian citizens to the Brothers who were volunteering African Ancestry organization was introduced to Brothers. Organization focuses on DNA study to link clients to ancestors in Africa

7 Questions Brother Jonathan White Convention has an obvious financial burden on Chapters, but is there something else we can do due to the short turnaround of time? Brother Mason Payment plan is in place. Other means will be assessed as we get closer to the registration deadline. Plan is needed because only the General Convention can make the changes necessary for membership intake. Case by case analysis will be taken with each Chapter having difficulties. Brother Ahmed Ahmed Gave the definition of term of sadism, imposing pain on the status quo of society. Brother Ahmed stated he feels that a judgment was made on Sigma Chapter because of the use of the title Sadistic Sigma Chapter. Feels that the concept of Brotherhood is lost in the Fraternity and no due process is given for undergraduate Brothers. Why are we not addressing the loss of revenue during the inauguration and General Conventions? Brother Ahmed further questioned What can we do to Chapters and/or Brothers who have infractions to ensure that the way we deal with these infractions have an impact? Brother Rufus McGee (Eta Rho Lambda) Responded Begins with leadership. We use this form and medium to express our opinions and recommendations. We must hold each other accountable. Brother Amos Street (OHL) Asked for listing of standing committees, members, and their accomplishments? Brother Mason Generally reported at General Conventions, but we can publish reports as a line item in Treasurer s report. Brother Cleveland Beckett (Alpha Gamma Lambda) How will adding Chapters in Africa add to the expenditures of the Fraternity? How will the number of Foundations affect our educational programs, specifically the Leadership Academy? Brother Mason Brother Henry Ponder and Brother Charles Teamer have been appointed to thoroughly research the current foundations of the Fraternity and their fiduciary responsibilities. A report will be made at the General Convention. Brother Paul Brown (Pi Upsilon Lambda) 7 years for Life Membership was passed at last Regional Convention. Why was it not passed to General Convention? Brother Mason Stated this is the first time hearing of this measure. Resolution should be forwarded to the Chair of the Constitution Committee. Brother R. Anthony Mills (Delta Lambda) Standing Orders call for 3 letters of recommendation. Was there a vote taken to reduce the number of letters to 1 as outlined for Spring 2010 Membership Intake? Despite the nobility of the decision, we must still follow the rules of the Fraternity as leaders. Brother Mason Takes full responsibility for reducing the requirement on the number of letters of recommendation. Decision was based on reports from legal counsel where aspirants consistently identified reason for being involved in hazing as a means to receive letters of recommendation. The General Convention can change this process, however Brother Mason stated he was adamant that no other male will have to go through any bodily harm to receive a letter of recommendation. Brother Michael Massey (Nu Delta Lambda) Who is a litigator by profession, cautioned the Board against suing Brothers individually involved in hazing allegations due to the costs associated, the asset or lack of assets of parents, and whether or not if Brother is legally an adult.

8 Brother Victor Rogers Recommended allowing Brothers to attend Alpha Academy at lower fees and recreate Alpha Academy for more Brothers to attend. Also recommended extensive background checks on aspirants. Robert Harold Ogle Session Brother Dontae Ryan, District VI Director Presiding State of Corporate Headquarters Brother William Lyle 133,000 Records of Brothers not in the database were converted to electronic data Estimated value for conversion service: $60,000 Membership Suite in AlphaNet will be upgraded Fraternity Average of College Chapter GPA: 2.63 Eastern Region Average: Active Chapters College: 2,984 Financial Members Alumni: 5,114 Financial Members 5 Chapters on Probation 17 Chapters Suspended 8,257 Life Members 16, 355 Financial Members 54,180 Inactive Members Questions Brother Larry Townsend (Delta Beta Lambda) The cost to service a Brother? Brother Lyle stated this information is also available on website: $259 Brother Shawn Cheatham Does active data include Life Members? Brother Lyle affirmed the data does include Life Members Convention Registration District 1 6 Alumni District 2 50 Alumni 12 College 2 Ladies District 3 75 Alumni 36 College 1 Ladies District 4 38 Alumni 8 College 5 Ladies District 5 25 Alumni 15 College District 6 96 Alumni 14 College 5 Ladies District 7 55 Alumni 28 College 1 Ladies Total: 345 Alumni 113 College 14 Ladies Southern 6 Alumni visiting General Organization 2 Alumni 2 Ladies unidentified with a Region Brother James Irvin

9 Total: 353 Alumni 113 College 16 Ladies Constitution Brother Paul Brown 2 Constitution amendments were passed in Philadelphia Both will be addressed in Phoenix, AZ 2010 Convention Brother Ken Sutton (Delta Beta Lambda) Stated accountability is important. Can Brothers be notified when amendments have been received by General Headquarters? Resolutions and Recommendations Brother George Brown Recommendations for Membership Intake 2 Letters within Chapter, 1 At Large, Background Check, 3 weekends for MIP. Resolution Host Chapters to receive standing ovation for work well done. Membership, Standards, and Extension Brother Zollie Stevenson Approving Applications for South Africa Liberia rechartering Alumni/College Chapter in London, England Pi Tau Lambda Burlington, VT not ready to move forward with chartering Endorse Alumni Chapters in Bronx County, NY and Charles County, MD Motion to endorse. Motion Passed. Grievances and Discipline Cease and Desist letters for administrative communications 55 Chapters received letters 30 did not attend Fall or Winter Staff Meeting 15 with outstanding balances 9 with dual infractions Time and Place April 911 College Brothers Retreat UMES Brother Chris Ellis Brother Corey Bowen Assistant Vice President s Address Brother Taurean Branch Brother Jonathan White commended Brother Branch on a job well done as Assistant Vice President. Brother Darren Morton also commended Brother Branch for his tenacity during the past year. Brother Dennis Kemp also recognized Brother Branch for excellent work. Vice President s Address Brother Sean McCaskill

10 Brother McCaskill s remarks focused on the 7 Jewel Principles Core focus and direction Stability Reliability Role Clarity Authorization Consistency Accountability Brother McCaskill s remarks were well received by the Brothers assembled.

11 Adopted Actuals Eastern Region Financial Statement 2009/2010 Budget 2009/2010 Budget FY 2010/2011 From 9/1/2010 From 9/1/2010 As of 1/20/2011 To 8/31/2011 To 8/31/2011 Support and Revenue: $ $ 1 Rebates from National Office $ 12, $ 2 Regional Convention Revenues $ 175, $ 95, Interest Income $ $ 4 Other Income(NYACOA 08 Conv) $ $ 5 Other Income (LDI) $ 11, $ 3, Other Income (VACAPAF) $ 15, $ 15, Other Income (MAAC) $ $ 8 Other Income (CB Retreat) $ 7, $ 7, a Other Income (Transfer from Savings) $ Total Support and Revenue $ 220, $ 122, Expenses: 9 Telephone and other Telecommunications $ $ 10 Office Supplies $ $ 11 Postage, Express Delivery $ $ Publications, Printing and Reproduction $ 2, $ Equipment Lease/Repair, and Purchase $ 2, $ 14 Travel and Lodging VP & AVP $ 4, $ 5, Chaplain Expenses $ $ 16 Publications $ $ Regional Convention Expenses $ 152, $ 54, District & ADD Stipend $ 8, $ 19 College Brothers Retreat Seed Money $ 6, $ 6, Regional Winners Expenses for National Convention $ 3, $ 21 Regional Convention Prep Expenses $ 4, $ 2, Regional MLK Fundraising Exp $ $ 23 Regional Staff Operating Expenses $ 1, $ Staff Meeting Expenses $ 3, $ 1, Web Expenses $ 1, $ Bank Expenses $ $ LDI Disbursement $ 10, $ 28 NYACOA Pass Thru $ $ 29 MAAC Conv Pass Thru $ $ 3, VACAPAF Conv Pass Thru $ 14, $ 14, Special Programs All Direct Expenses $ 1, $ 32 Miscellaneous Expenses $ 1, $ 8, Total Expenses $ 219, $ 98, SUPPORT AND REVENUE OVER (UNDER) EXPENSES $ 1, $ 23, Savings Account $ 15, $ 14, Life Membership CD $ 1, $ 1, Prepared by: Earl Richmond Signature: Title: Director Budget & Finance

12 Adopted Actuals Proposed Eastern Region Financial Statement 2009/2010 Budget 2009/2010 Budget 2011/2012 Budget FY 2010/2011 From 9/1/2010 From 9/1/2010 From 9/1/2011 As of 1/20/2011 To 8/31/2011 To 8/31/2011 To 8/31/2012 Support and Revenue: $ $ 1 Rebates from National Office $ 12, $ $ 12, Regional Convention Revenues $ 175, $ 96, $ 155, Interest Income $ $ $ Other Income (NYACOA 08 Conv) $ $ 5 Other Income (LDI) $ 11, $ $ 10, Other Income (VACAPAF) $ 15, $ 9, $ 15, Other Income (MAAC) $ $ 8 Other Income (CB Retreat including Stipend) $ 7, $ 1, $ 8, a Other Income $ $ Total Support and Revenue $ 220, $ 107, $ 200, Expenses: 9 Telephone and Other Telecommunications $ $ $ Office Supplies $ $ $ Postage, Express Delivery $ $ $ Publications, Printing and Reproduction $ 2, $ $ 1, Equipment Lease/Repair, and Purchase $ 2, $ $ 2, Travel and lodging VP & AVP $ 4, $ 3, $ 4, Chaplain Expenses $ $ $ Publications $ $ $ Regional Convention Expenses $ 152, $ 24, $ 135, District & ADD Stipend $ 8, $ $ 8, College Brothers Retreat Seed Money $ 6, $ 6, $ 7, Regional Winners Expenses for National Convention $ 3, $ $ 4, Regional Convention Prep Expenses $ 4, $ 2, $ 2, Regional MLK Fundraising Exp $ $ $ Regional Staff Operating Expenses $ 1, $ $ Staff Meeting Expenses $ 3, $ 1, $ 3, Web/IT Services Expenses $ 1, $ $ 1, Banking Expenses $ $ $ LDI Disbursement $ 10, $ $ 9, NYACOA Pass Thru $ $ 29 MAAC Conv Pass Thru $ $ 30 VACAPAF Conv Pass Thru $ 14, $ 8, $ 14, Special Programs $ 1, $ $ 1, Miscellaneous Expenses $ 1, $ 1, $ 1, Total Expenses $ 219, $ 49, $ 199, SUPPORT AND REVENUE OVER(UNDER) EXPENSES $ 1, $ 58, $ 1, Savings Account $ 15, $ 14, $ 15, Life Membership CD $ 1, $ 1, $ 1, Prepared by: Earl Richmond Signature: Title: Director Budget & Finance

The Alpha Epsilon Zeta Official Constitution

The Alpha Epsilon Zeta Official Constitution Article I Name This organization shall be known as Alpha Epsilon Zeta Fraternity, Incorporated. Article II Purpose Mission Statement: Alpha Epsilon Zeta Fraternity,