SCYSA. Board of Directors Meeting. June 3, 2012

Transcription

1 SCYSA Board of Directors Meeting June 3, 2012 Present: Bob Brantley, President; Elliott Fayssoux, Vice President; Ed Farrell, Mid State Commissioner; Cindy Mattern, Piedmont Commissioner; Matt Hooker, Coastal Commissioner; Hans Pauling, Rules & Compliance; Sam Okpodu, Executive Director; Katherine Sitler, Secretary; Kim Johnson, State Registrar; Rick Cunningham, Treasurer; Greg Vallee, Director of Coaching; Byron Roberts, Recreation Director; Anne Moncure, Member at Large; Nancy Schultz, guest; Justin Collett, guest; Rob Strickland, guest Absent: none Mr. Brantley called the meeting to order at 9:06 AM. Mr. Farrell motioned to accept minutes from March 18th BOD meeting. Mr. Hooker second. All approved. There were no additional edits. The approved minutes will be forwarded Mr. Okpodu to post on web site. Mr. Brantley presented his President s report. Please see attached for details. Mr. Brantley reported MLS teams are signing a contract with USYS to have their youth teams play in the National League. SCORE contract will have to be adjusted to remove ODP portion. This will have to be contracted with Nike. Outside legal counsel has been retained on an as needed basis. Mr. Fayssoux presented his report. Please see attached for details. He shared financials for the Region III tournament. Mr. Fayssoux presented options for weather insurance for the Region III tournament. Mr. Fayssoux presented insurance agreements signed between SCYS/GYS and SCYS/NCYS. Agreements state players playing across stateliness will be covered by insurance of the state the player is registered with. Mr. Fayssoux reviewed the insurance medical claims YTD. Currently the claims are under the reserve of $50k. Ms. Sitler stated she did not intend to seek reelection in August. She reported she attended the ODP event in May at West Metro for the 2000 boys. The event was a great addition to program. Ms. Johnson motioned to go out of order. Second by Mr. Cunningham. All approved. Ms. Johnson presented the Registrar s report. See attached. Registrar s workshops are scheduled for Upstate 6/5, Midstate 6/9, Coastal 6/10. The final version of the team manager handout will be completed and sent out for approval.

2 Registration volunteers for Region III tournament are getting background checks processed. Will discuss having a uniform medical release form from all clubs with registrars. Discussed club moving to bad standing for outstanding fees. Bonnie Epperson will submit USYS player database and membership requirements. Due 6/8/12 Ms. Johnson departed the meeting. Mr. Pauling motioned to return to order. Mr. Fayssoux second. All approved. Mr. Cunningham submitted the Treasurer s Report. See attached. Year end was 5/31/12. Currently undergoing annual audit. The note on the SCYS office building was refinanced. The interest rate changed from 6.5% to 5.5%. The plan is to apply the check from the SC Referee towards the building loan. If double payments are made on the loan each month, the loan will be paid off in 4 ½ years. Mr. Cunningham also reported he and Mr. Okpodu are meeting with an insurance firm to discuss potential sponsorship opportunities. Mr. Okpodu is currently filling in as temporary Cups and Games Director. He reported he would be issuing board member assignments for the upcoming Region III tournament early next week. He requested each member verify dates they have signed up to work. Currently working with SCYS staff to assure all referees from the South Carolina mentoring program have had a background check. Mr. Okpodu reported the board approved the change to the U19 roster freeze date extending it to 6/1/12. Region III invited CESA 94 Boys Premier to participate as a U19 team in the tournament without involving SCYS. Mr. Okpodu will follow up with Region III regarding the decision. Applications have opened for the National League, Region wide Premier League, and Premier League East. Mr. Pauling motioned to accept all rules changes (see attached for details). Mr. Farrell second. All approved. Ms. Mattern motioned to remove the 50% district rule. Ms. Moncure second. All approved (??) Mr. Hooker motioned to change the cup rules to reflect a player actually played in a state challenge cup and eliminate verbiage from President s Medal Cup. Mr. Pauling second. All approved. Mr. Okpodu reported there will be a referee complaint form available for use for the season. Mr. Hooker provided an update on the Coastal District. He attended the Kohl s American cup in April in Sumter. Publix tents have been distributed to clubs in the district. There was one recruiting complaint handled since the last board meeting. Plans are being made for the Coastal/Sandlapper Friendlies in February Mr. Farrell provided an update on the Midstate District. Lexington County Girls Soccer Association has received new club status. Newberry has plans for a new sports complex with four soccer fields. The Bible Way church is running an inner city soccer program. SCYS is contacting them to see how they can

3 provide support. Discoveries Soccer Club announced a partnership with Unio Esportiva Coornella of Barcelona. Ms. Mattern submitted the Piedmont District report. Please see attached. The district is busy preparing for Region III tournament. International Elite Soccer Academy of Greenwood was provided provisional status for Mr. Vallee reported the ODP manual is undergoing reformatting then will be ready to send out for approval. Mr. Pauling submitted the Rules and Compliance report. Please see attached. He stated he intended to discuss a ban from USYS of an SCYS member during the presentation of new business. Mr. Pauling announced his intention to run for the office of President in August. Mr. Cunningham motioned to go out of order to hear Cups and Games bids. Mr. Farrell second. All approved. Club representatives present Pearse Tormey/CESA, Rob Strickland/SCUFC, Eddie Dukes/Sumter Soccer Club, and Neil Wellborn/Discoveries Soccer Club. After initial vote, Mr. Tormey said it made more sense financially for a club to host the same event fall and spring. Mr. Pauling motioned to recall votes for the Fall and Spring President s Medal Cup, the Fall and Spring Open Cup and the Fall and Spring Brantley Challenge Cup. Ms. Moncure second. All approved. The initial vote and the final vote did not alter the number of events hosted by any one club. The vote just aligned the events fall to spring. The results of the final vote are below: Fall Festival awarded to Sumter Lexington - hosted a successful event last year Sumter - successfully hosted Kohl s American Cup for past two years. Plenty of hotels, medical support, 16 small sided fields with lights. Fall/Spring President s Medal Cup awarded to SCUFC SCUFC Plenty of fields and hotels. Experience hosting large tournaments CESA Successfully hosted the event several times in the past. Plenty of hotels, medical support and lighted fields. Fall/Spring Open Cup awarded to CESA CESA SCUFC name withdrawn due to award of President s Medal cup Fall/Spring Brantley Challenge Cup awarded to Discoveries Soccer Club CESA Discoveries successfully hosted large tournaments. Plenty of hotels, fields, and medical support. Restaurants and hotels within walking distance of fields. Sumter Spring Kohls Cup awarded to Sumter Sumter SCUFC Reconvened board meeting at 2:24 PM

4 Mr. Roberts reported as Recreation Director he will be focusing on increasing the number of recreation players and recreation clubs. He would also focus on retaining players as they grow older. He discussed having weekday leagues with small sided teams as a potential answer. Mr. Roberts has seen some success with this approach in the Columbia area. Ms. Moncure reported she would be out of town on an assignment for the next 60 days. She will be accessible electronically. Mr. Okpodu submitted the Executive Directors Report. He reported Brandon would begin full time employment with SCYS on Monday. Kendall Kell will begin a summer internship and will be available to assist with summer events. Mr. Okpodu stated Dicks Sporting Goods will be sponsors for the National Tournament and SCYS. SCBT is also considering some level of sponsorship. The AGM is scheduled to be held on August 3 rd at the Doubletree Hotel in Columbia. Pullen Insurance has agreed to sponsor the awards luncheon again this year. The Nigerian FA High School All Star team will be visiting SC from 7/30/12-8/12/12. The team will need transportation to venues around the state. Ms. Moncure suggested using public school transportation. It is usually available at minimal cost. An agenda/schedule will be sent out with details of the visit. Paperwork is currently being filed with the USSF for the trip. Mr. Vallee submitted his Director of Coaching report. Please see attached. Mr. Brantley reported no modifications to the SCYS Constitution and Bylaws were received. Currently a list of 12 names is being reviewed and contacted in an effort to fill the Director of Cups and Games position. Mr. Pauling motioned to accept the $40k check from the SRA to cover half of referee expenses. Mr. Hooker second. All approved. Mr. Brantley initiated the discussion of people nominated for the various awards SCYS presents at the awards luncheon in August. It is disappointing how few people are nominated each year. The board needs to try to promote the importance of nominating deserving volunteers. The following awards were voted on: Young Referee of the Year (Girl) Lauren Watts Young Referee of the Year (Boy) Dallas Rosier Coach of the Year (Girls) Andrew Fleming Coach of the Year (Boys) Pearse Tormey No nominations were received for the following awards. An e blast will be sent to encourage clubs to nominate their volunteers. Volunteer of the Year Administrator of the Year Top Soccer Administrator of the Year Save of the Year/Goal of the Year can be submitted online until October 2012 Mr. Pauling motioned to amend the previously pass 50/50 to read the 50/50 mix of players from districts to be abolished for recreation level players only. Mr. Farrell second. All approved.

5 Mr. Okpodu reported the Fall PMSL and SCSCL scheduling meeting will be held on 8/4/12 at the Doubletree Hotel in Columbia. Mr. Fayssoux motioned to approve the calendar as submitted by Nancy Schultz with one revision to ODP Coaches named 9/1/12. Ms. Moncure second. All approved. Mr. Pauling motioned to ban member, Kimberley Denise Stripling, from USYS for the period of 10 years. Ms. Moncure second. All approved. Ms. Mattern motioned to allow 22 player roster for SCSCL teams ages U14 and up. Mr. Farrell second. 8 approved. Mr. Cunningham voted no. Motion to adjourn at 4:40 PM made by Mr. Pauling. Ms. Moncure second. All approved.