Do it Yourself Guide to. Identification. Accessing the Identification You Need

Transcription

1 Do it Yourself Guide to Identification Accessing the Identification You Need 11/2012

2 Do It Yourself Guide to Identification Do you need an Alberta ID Card or Driver s Licence? Is your employer asking to see your SIN card and you don t have one? Are you unable to open a bank account because you don t have the right pieces of identification? Is it time to replace your Aboriginal Status card? Are you having trouble finding the information you need to apply for identification? If you are facing any identification issue, like the ones above, or are providing assistance to those who are seeking proper government-issued identification, then this guide is for you. This guide is full of information about different types of identification and how to obtain them. If you can t find what you need here, or you need more information, call 211; a 24-hour telephone number that can answer your questions about community services in Edmonton that may be able to assist you. Introduction This Do It Yourself Guide to Identification was developed to assist individuals and organizations with navigating the complicated processes and systems associated with accessing formal government identification. As identification is delivered and offered through various systems of government, be it provincial or federal, the processes for accessing ID are not always clear, and are often changing. The information contained in this guide was as current as possible at the time of release. If you have questions please use the contact information, websites, and identification programs within Edmonton, provided in this document, to assist you and answer your questions. United Way of the Alberta Capital Region, November 2012

3 How to Use this Guide The first section of this guide provides basic information about identification. This includes things like what ID is good for, why you need certain identification pieces, and how best to keep your identification documents safe. Section II explores and breaks down the requirements and procedures for birth certificate applications for each province and territory. And finally, Section III explores all other identification documents and Cards of Entitlements such as Alberta Health Care Cards, Photo Identification, Canadian Passports, Social Insurance Cards and Aboriginal Status Cards. Please remember to contact 211 for more information about existing programs and agencies that can assist you. Where to Get More Copies This guide was produced in July 2012 by United Way of Calgary and Area and adapted by the United Way of the Alberta Capital Region November You can find a link to a PDF copy on United Way s website in the Policy and Research section. Do it Yourself Guide to Identification 1Identification

4 Contents ID BASICS The Three Types of Identification 3 Why Do I Need Identification? 4 Paying for Identification Documents 4 How to Store Identification Documents 5 Birth Certificates British Columbia 6 Alberta 7 Saskatchewan 8 Manitoba 9 Ontario 10 Quebec 12 Newfoundland 13 New Brunswick 14 Nova Scotia 15 Prince Edward Island 16 Northwest Territories 17 Yukon 18 Nunavut 19 OTHER IDENTIFICATION DOCUMENTS Alberta Photo ID or Driver s Licence 20 Alberta Health Care Card 21 Social Insurance Card 23 Canadian Passport 25 Secure Certificate of Indian Status 28 Temporary Community Identification Document 31 Who Can Help Me? 32 2 United Way of the Alberta Capital Region, November 2012

5 The Three Types of Identification Generally speaking, when it comes to identification documents, there can be three types of requirements, or classifications of documents. The three classifications are: 1. Proof of Identity examples A piece of identification that contains your photo, legal name and birth date. This may include some of the following examples of pieces of identification (this is not an exhaustive list): Alberta Identification: Operator s licence or Identification Card Photo driver s licence from another province or jurisdiction Valid Canadian Passport Indian Status Card Valid foreign passport with appropriate Immigration documentation Permanent Resident Card Nexus Card 2. Proof of Entitlement to be in Canada examples (This is not an exhaustive list) Canadian Birth Certificate Valid Canadian Passport Social Insurance Card Canadian Citizenship and Immigration Canada Documentation: work visa, student visa, Citizenship Certificate Permanent Resident Card Citizenship Card 3. Proof of Alberta residency examples Must contain your full name, current address, and be issued within 90 days (This is not an exhaustive list) Utility bill: telephone, power, water, energy, gas etc. Property tax bill Canadian bank statement Mortgage document Residential Tenancy Lease/Rental Agreement Personal Income Tax document Employment pay stub Insurance policy document Government assistance document/income confirmation: Social Assistance Benefit confirmation, Worker s Compensation Benefit statement, Employment Insurance Benefit stub, Disability payment statement, Canada Pension Plan statement, Old Age Pension confirmation Do it Yourself Guide to Identification 3Identification

6 Identification Why Do I Need Identification? Identification is your tool to accessing services, resources and opportunities within your community. Different types of identification may operate as cards of entitlement and ensure service delivery. Other types of identification, such as a Social Insurance Number (SIN) card, are a legal requirement for employment in Canada. In fact, Identification is required for nearly everything in society. If you need to access a food bank, you need to have identification; if you need to see your doctor, you need to have a health care card; if you want to vote, you need proof of residency. Not having identification is a significant barrier that prevents a person from accessing a wide range of community and government services. For example, renting a home, securing a job, opening a bank account, accessing a lowincome bus pass, receiving your child tax credit, or receiving income supports such as AISH and Alberta Works all require identification. ID is your tool to accessing the services you need and pursuing the opportunities you want in support of greater wellbeing for you and your family. Paying for Identification Documents Many ID documents require payment. There are several ways you can pay for an identification document, including by cash, debit, cheque, money order, or credit cards like Visa, MasterCard or American Express. Payment restrictions may apply at some Alberta Registry Agents for certain services. Contact the registry of your choice and confirm your payment options. At many grocery stores, pharmacies and Canada Post offices you can purchase a pre-loaded credit card. For example, if you want to purchase a birth certificate from New Brunswick, you can use a $25.00 pre-paid credit card and purchase your birth certificate on-line from a public computer at your local library. If you are have trouble paying for an identification document, contact 211 to be connected with identification assistance programs in your area that may be able to cover the cost of your identification document. However, if you feel you can afford an identification document, always choose a method of payment you are comfortable with. 4 United Way of the Alberta Capital Region, November 2012

7 How to Store Identification Documents Unfortunately identification fraud is a reality that we need to protect ourselves against. It is important to keep your identification documents in a safe and private place. Examples of places to store your documents might include in a locked drawer in your office or a file folder in your home. It is best not to carry certain documents with you on a daily basis. Your Social Insurance Card or Birth Certificate should not be carried with you in your wallet or purse unless you need the document for a specific purpose. Generally, it is recommended that you never carry original documents with you, except for Alberta Photo Identification or Driver s Licence. If you have no safe space for your identification, contact 211 and enquire about agencies/programs that will legally store your identification for you. If an identification storage solution is not available in your community, explore your options and the safest place to store your identification, which may include consider leaving it with your social worker, probation officer, relative or friend. In addition to securely storing your original documents, you can always register for a free electronic virtual safe deposit box with Alberta Virtual Vault. You can apply for a free 50MB starter virtual vault, or pay $14.00 $50.00 for 500MB of virtual space to store your copies of your identification documents. All you need is a valid address and you can sign-up on line or with any Alberta Registry Agent in your community. You control access with password-protection and powerful encryption. Backup, store, retrieve and access all your files anytime, anywhere you have an internet connection. And your files are safe because only the proper password can open them. If your originals are lost or misplaced, the electronic copies will help you get your ID replaced. It is also important to ensure your ID document remains valid and useable by ensuring that it remains in good condition. For example, you should not fold or laminate your birth certificate. If possible, laminate your Alberta Health Care Card, as it is paper and can be easily damaged. Do it Yourself Guide to Identification 5Identification

8 Certificates BIRTH 6 Birth Certificates This section of the guide outlines the requirements associated with applying for a Birth Certificate from all Canadian provinces and territories. There are two types of birth certificates you can order. A regular or short format birth certificate which includes your personal information, or a long format birth certificate which includes your personal information and your parental information. A long format birth certificate is important when ordering a birth certificate for your child, to register for Secure Certificate of Indian Status for the first time, or for income tax purposes to prove you are a parent. In addition, some provinces allow you to pay an additional price for fast delivery, usually called priority or express service. For the most up-to-date information, please use the contact information listed to communicate directly with the offices involved. British Columbia Purchase Pay by In person Cash (in-person only) On-line Interact/Debit (in-person only) By mail Cheque Money order Visa MasterCard American Express Cost: $27.00 (Regular) * for most current price please check $27.00 (Long format) the website $60.00 (Express/Priority Service) Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Date of birth Place of birth (city, town, village and province) Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Mother and father s date of birth Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Web-site: Tel: (250) (General Enquiries Victoria) Mailing Address: Vital Statistics Agency, PO BOX 9657 STN PROV GOVT Victoria BC V8W 9P3 United Way of the Alberta Capital Region, November 2012

9 Alberta Purchase Pay by In person through an Alberta Registry Cash (in-person only) Agent. (required for all Interact/Debit (in-person only) people living in Alberta) Unlike all Cheque other provinces, there is no Money order centralized vital statistics agency. Visa Instead, if you live in Alberta you MUST MasterCard present in person to a Registry Agent. You can find your nearest agent by accessing the Service Alberta website By mail (out of province residents) Cost: $ Registry Fee * for most current price please check (Regular) the website Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Mother and father s place of birth Date of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Requirements Copy of one piece of Government issued photo identification for proof of identity o If proof of identity is unavailable you can give consent for a designated agent to assist you. A Designated Agent must present proof of identity at time of application, complete the statutory declaration before a Commissioner for Oaths or Notary Public, and must swear they have known you for at least one year. Contact Information Website: Tel: ( ) (780) Mailing Address: Vital Statistics BOX 2023 Edmonton Alberta T5J 4W7 Certificates BIRTH Do it Yourself Guide to Identification 7

10 Certificates BIRTH Saskatchewan Purchase Pay by In person Cash (in-person only) By mail Interact/Debit (in-person only) By fax Cheque Money order Visa MasterCard Cost: $25.00 (Regular) * for most current price please check $25.00 (Long format) the website $30.00 (Express/Priority Service) Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Date of birth Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Mother and father s date of birth Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Requirements Copy of one piece of Government issued identification or Two other pieces of identification with your signature on it Contact Information Website: Tel: Fax: (306) Mailing Address: Information Service Corporation, Vital Statistics st Avenue Regina, Sask S4R 8H2 8 United Way of the Alberta Capital Region, November 2012

11 Manitoba Purchase Pay by In person Cash (in-person only) By mail Interact/Debit (in-person only) By fax Cheque Certified Cheque Money order Visa MasterCard Cost: $25.00 (Regular) * for most current price please check $25.00 (Long format) the website $60.00 (Express/Priority Service) Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Do it Yourself Guide to Identification Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Date of birth Surname of mother (maiden name), and all given name(s) of mother Mother and father s date of birth Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Website: vitalstats.gov.mb.ca/index.html Tel: (204) Fax: (204) Mailing Address: Vital Statistics 254 Portage Avenue Winnipeg, MB R3C 0B6 9Certificates BIRTH

12 Certificates BIRTH Ontario Purchase In person By mail On-line Cheque Cost: $35.00 (Regular) $45.00 (Long format) $75.00 (Express/Priority Service) Pay by Cash (in-person only) Interact/Debit (in-person only) Money order Visa MasterCard American Express * for most current price please check the website Required Information (significantly more information is required for an Ontario birth certificate than other provinces) Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Date of birth Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Mother and father s date of birth Mother and father s age at the time of your birth Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment 10 United Way of the Alberta Capital Region, November 2012

13 Do it Yourself Guide to Identification Requirements A Guarantor is required for an Ontario birth certificate application. A Guarantor is a professional person of a professional designation who has known you for at least two years. o Guarantor s full legal name o Work address o Organization o Telephone number o Occupation o Registration number if applicable Examples of a guarantor are but not limited to: Chief of a Band recognized Nurse under the Indian Act Member of a Legislative Assembly Optometrist Minister of a Religion authorized to Pharmacist perform marriages Senior Administrator of a Physician College or University Chiropractor Principal or Vice-Principal Dentist Professional accountant Police officer Professional Engineer Judge Psychologist Justice of the Peace Social worker Lawyer Social service worker Mayor Surgeon Notary Public Veterinarian Teacher in a primary school Contact Information Website: Tel: Fax: (807) Mailing Address: The Office of the Registrar General Vital Statistics 189 Red River Road PO Box 4600 Thunder Bay ON P7B 6L8 Certificates BIRTH 11

14 Certificates BIRTH Quebec Purchase In person By mail Pay by Cash (in-person only) Interact/Debit (in-person only) On-line Cheque Money order Visa MasterCard Cost: Regular Long format Express/Priority Internet $29.00 $29.00 $51.00 * for most current price please Mail $39.00 $39.00 $61.00 check the website Counter $44.00 $44.00 $66.00 Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Date of birth Place of birth (city, town, village and province) Parish or place of worship your birth was registered Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Requirements Photocopy of valid photo identification Photocopy of proof of home address Contact Information Website: Tel: Mailing Address: Directeur de l etal civil 2535 boulevard laurier Quebec (Quebec) 12 United Way of the Alberta Capital Region, November 2012

15 Newfoundland Purchase In person Pay by Cash (in-person only) By mail Interact/Debit (in-person only) Cheque Money order Visa MasterCard Cost: $20.00 (Regular) * for most current price please check $20.00 (Long format) the website Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Date of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Requirements Copy of one piece of Government issued identification or Two other pieces of identification with your signature on it Contact Information Website: Tel: (709) Fax: (709) Mailing Address: Vital Statistics 5 Mews Place PO Box 8700 St. John s NL Certificates BIRTH Do it Yourself Guide to Identification 13

16 Certificates BIRTH New Brunswick Purchase Pay by In person Cash (in-person only) By mail Interact/Debit (in-person only) On-line Cheque Money order Visa MasterCard American Express Cost: $25.00 (Regular) * for most current price please check $30.00 (Long format) the website $50.00 (Express/Priority Service) Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Date of birth Surname of mother (maiden name), and all given name(s) of mother Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Web-site: Tel: (406) Fax: (506) Mailing Address: Vital Statistics 1998 Fredericton NB 14 United Way of the Alberta Capital Region, November 2012

17 Nova Scotia Purchase Pay by In person Cash (in-person only) On-line Interact/Debit (in-person only) By mail Cheque By fax Money order Visa MasterCard American Express Cost: $30.29 (Regular) * for most current price please check $36.62 (Long format) the website $56.62 (Express/Priority Service) Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Do it Yourself Guide to Identification Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Date of birth Surname of mother (maiden name), and all given name(s) of mother Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Website: Tel: (902) Fax: (902) Mailing Address: Vital Statistics 300 Horseshoe Lake Drive, Halifax NS Certificates BIRTH 15

18 Certificates BIRTH Prince Edward Island Purchase Pay by In person Cash (in-person only) By mail Interact/Debit (in-person only) By fax Cheque Visa MasterCard Cost: $25.00 (Regular) * for most current price please check $35.00 (Long format) the website $55.00 (Express/Priority Service) Required Information Surname Sibling order (last name, given maiden name if certificate is for a married woman) All given name(s) Surname, and all given name(s) of father, if applicable Gender: male or female Surname of mother (maiden name), and all given name(s) of mother Date of birth Mother and father s date of birth Place of birth Mother and father s place of birth (city, town, village and province) Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Website: Tel: (902) Fax: (902) Mailing Address: Vital Statistics Department of Health PO Box 3000 Montague PEI C0A 1R0 16 United Way of the Alberta Capital Region, November 2012

19 Northwest Territories Purchase In person By mail By fax Do it Yourself Guide to Identification Pay by Cash (in-person only) Interact/Debit (in-person only) Cheque Money order Visa MasterCard Cost: $10.00 (Regular) * for most current price please check $20.00 (Long format) the website Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Mother and father s place of birth Date of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Website: certificate/default.htm Tel: Fax: (867) Mailing Address: Department of Health and Social Services Government of the NWT Bag #9 (107 MacKenzie Road/IDC Building, 2 nd Floor) Inuvik, NT X0E 0T0 Certificates BIRTH 17

20 Certificates BIRTH Yukon Purchase Pay by In person Cash (in-person only) By mail Interact/Debit (in-person only) By fax Cheque By phone Money order Visa MasterCard American Express Cost: $10.00 (Regular) * for most current price please check $10.00 (Long format) the website For urgent and priority service contact vital statistics Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Date of Birth Surname of mother (maiden name), and all given name(s) of mother Mother and father s place of birth Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Language Contact Information Web-site: Tel: (867) Fax: (867) Mailing Address: Health and Social Services, Vital Statistics Box 2703 Whitehorse, Yukon Y1A 2C6 18 United Way of the Alberta Capital Region, November 2012

21 Nunavut Purchase In person By mail Do it Yourself Guide to Identification Pay by Cash (in-person only) Interact (in-person only) By fax Cheque Money order Cost: $10.00 (Regular) * for most current price please check $10.00 (Long format) the website Required Information Surname (last name, given maiden name if certificate is for a married woman) All given name(s) Gender: male or female Place of birth (city, town, village and province) Sibling order Surname, and all given name(s) of father, if applicable Date of birth Surname of mother (maiden name), and all given name(s) of mother Additional Information Requested Name, address and telephone number of applicant must be provided Relationship to person named on certificate and reason for requesting a certificate Method of payment Contact Information Website: Tel: (867) Fax: (867) Mailing Address: Nunavut Vital Statistics Bag #3 Rankin Inlet, NU X0C 0G0 Certificates BIRTH 19

22 Driver s PHOTO ID Licence Alberta Photo ID or Driver s Licence If you have previously held an Alberta Operator s or Driver s Licence or Photo Identification Card it is easier to obtain ID again. If your identification card expired more than six months ago, it is treated as a new application and you must provide proof of identity, proof of entitlement to be in Canada, and proof of Alberta residency. If you have outstanding fines on a driver s license, unpaid municipal or low-end criminal fines you can re-class your Operator s Licence to a Photo Identification Card and deal with the fines at a later date. Resistry Agents must lift the fine restriction in order to re-issue or re-class an ID document. You must remain at the Registry office and it can take a significant amount of time. You can request a Photo Identification Card that is valid for up to five years. If your Photo Identification Card is lost it will cost $22.45 for a replacement card. ID Card (Years) Government Fee Registry Agent Fee Total 1 $8.00 $ GST $14.30* 2 $16.00 $ GST $23.35* 3 $24.00 $ GST $32.40* 4 $32.00 $ GST $41.45* 5 $40.00 $ GST $49.45* If you have outstanding Maintenance Enforcement Arrears and Restrictions you are not authorized to hold a Driver s License until an arrangement to pay arrears and the first payment is made and receipt is confirmed. However, you are able to hold a Photo Identification Card for a one year term only without a payment arrangement. In order to re-class your identification card you must contact the Maintenance Enforcement Program (MEP). If a person has Maintenance Enforcement Arrears and Restrictions at a Registry, they can call the Client Services Centre of the Maintenance Enforcement Program (MEP) between the hours of 0745 to 1100 and 1200 to 1600 Monday, Tuesday, Thursday and Friday and on Wednesdays. A person with MEP Restrictions would need to provide their Maintenance Enforcement Program file number and PIN to contact the Program. THE MEP will give a partial restriction, usually within 48 hours. If you have been in touch with the MEP to receive a partial restriction and when you arrive at the Registry there is still an issue that is preventing your access, you, or the Registry agent can call back to the MEP to clear up the problem. * fees subject to change 20 United Way of the Alberta Capital Region, November 2012

23 Alberta Health In order to receive hospital and physician care in Canada you need provincial health care coverage. Alberta Health Cards entitle you to such coverage. Accordingly, Alberta Health Cards are cards of entitlement not identification cards. Provincial Health Care in Alberta is also known as the Alberta Health Care Insurance Plan (AHCIP) or Alberta Health Care Registrations. AHCIP is available to all eligible residents and their dependents. If you are new to Alberta, or a returning Alberta resident you must apply for AHCIP. If you have moved from any Canadian province or territory to Alberta, your AHCIP will become effective on the first day of the third month that you are a full-time resident of Alberta. For example, if you arrive in Calgary on January 5 th your AHCIP will become effective April 1 st. To register for AHCIP you need to complete an application form. Application forms can be found on-line at pdf or with participating Alberta Registry Agents. You must complete the form in full and provide the required documentation with your application, which includes proof of identity, proof of entitlement to be in Canada and proof of Alberta residency. The completed application form and originals of supporting documentation can be taken in person to one of the participating Alberta Registry agents. Applications can also be made by fax, or sent in the mail with photocopies of your supporting documentation. To be eligible for Alberta Health: You must be legally entitled to be or remain in Canada and make your permanent home in Alberta. You must be physically present in Alberta for at least 183 days in a 12 month period. You must not claim residency or be obtaining benefits in another province, territory, or country Non-eligible residents may include: Members of the Armed Forces Royal Canadian Mounted Police Federal penitentiary inmates Certain immigrants with non-permanent status covered by the Interim Federal Health Program You are not covered under AHCIP until all required information is received. However, any medical services you receive and pay for before your application has been successfully processed may be reimbursed once you have received your personal health card, and can prove eligibility for the period your received the services. If you need to replace your Alberta Health Card as it has been lost, stolen or destroyed you have two options. The first is to telephone an AHCIP representative or visit a registry agent in person. The second option available is to send your request via mail, or fax to Alberta Health and Wellness. A replacement card will be issued within 1-6 weeks. Do it Yourself Guide to Identification Health ALBERTA PERSONAL Card 21

24 Health ALBERTA PERSONAL Card If you need to replace your Alberta Health Card you will be required to provide your full name, mailing address, telephone number and personal health number. If you don t know your personal health number you will need to provide other security information such as your date of birth. Additionally, for security reasons you may be required to provide proof of identity. If you have had many replacement health cards issued in the past you may be asked to complete a Statutory Declaration regarding your identity. If Alberta Health made attempts to contact you with no response, your AHCIP number may be temporarily suspended. If this happens, you need to make contact with Alberta Health, update your information required to have your AHCIP number re-activated. Apply: In person at a participating Registry Agent By mail By fax Required Information: Full legal name Gender Date of birth Marital status Dependents Additional Information Requested: Mailing address and telephone number of applicant must be provided Canadian citizenship Status Previous AHCIP Why are you applying? Where and when did you arrive in Alberta? Registrant declaration Requirements: Proof of identity Proof of entitlement to be in Canada Proof of Alberta residency Contact Information: Website: Tel: Toll free by dialing then (780) Fax: (780) Mailing Address: Alberta Health Attention: Alberta Health Care Insurance Plan PO Box 1360, Station Main Edmonton AB T5J 2N3 22 United Way of the Alberta Capital Region, November 2012

25 Social Insurance Card The Social Insurance Number (SIN) is a nine-digit number that you need to work in Canada or to have access to government programs and benefits. Each SIN is issued to one person only as a card. You are responsible for protecting your SIN and it is recommended to store your SIN card in a safe place and not keep it on you. To apply for a SIN card, amend your personal information or replace a lost or stolen SIN card, you can apply in person to any Service Canada Centre or by mail. You MUST provide an original primary document to apply for a SIN, replace a SIN or make changes to a SIN, such as a name change to your married name. A primary document is an official document that proves your identity and status in Canada. If the name on this document is different from the name you currently use, you will also need to provide a supporting document. If you are applying by mail, you must mail your primary document with your application. Apply: In person at any Service Canada locations By mail Cost: New applications are free Replacement cards are $10.00 Required Information: Full legal name Gender Date of birth Place of birth Surname, and all given name(s) of father, if applicable Surname of mother (maiden name), and all given name(s) of mother Additional Information Requested: Mailing address and telephone number of applicant must be provided Canadian Citizenship status Replacement of first time SIN card SIN number if known Requirements: Proof of Identity (original only) for all applicants If Canadian Citizen o Certificate of birth or birth certificate for Canadian province or territory o Certificate of Canadian citizenship o Certificate of Registration of Birth Abroad Do it Yourself Guide to Identification Insurance SOCIAL Card 23

26 Insurance SOCIAL Card If Registered Indian o Born in Canada: one of the documents from the Canadian Citizen list above and certificate of Indian Status o Born outside of Canada: foreign birth certificate and a certificate of Indian Status If Permanent Residents of Canada o Permanent Resident Card o Confirmation of Permanent Residence o Record of Landing If Temporary Residents of Canada o Work permit o Study permit and a contract of employment from the learning institution o Visitor record indicating you are authorized to work o Diplomatic identity and a note of permission from Foreign Affairs and International Trade Canada Contact Information: Web-site: Tel: and select 3 Mailing Address: Service Canada Social Insurance Registration Office PO Box 7000 Bathurst, New Brunswick E2A 4T1 Edmonton Service Canada Locations: o Edmonton Canada Place Service Canada Centre 9700 Jasper Avenue PO Box 7000 Edmonton, Alberta T5J 4C1 o Edmonton North Service Canada Centre th Avenue Northwest Edmonton, Alberta T5E 5R8 o Edmonton Meadowlark Service Canada Centre th Avenue North-West Edmonton, Alberta T5R 5W9 o Edmonton Millbourne Service Canada Centre 38 Avenue & Millwoods Road Edmonton, Alberta T6K 3L6 24 United Way of the Alberta Capital Region, November 2012

27 Canadian Passport A valid Canadian passport is required for international travel and can also be used as proof of identity. A Canadian passport is issued to Canadian citizens only. Apply: I n person at any Canadian Passport Office, a participating Canada Post Office, a participating Service Canada Centre By mail Cost: New and replacement application for a regular passport standard mail delivery (Adult) $87.00 Urgent (24 hours) $ $87.00 = $ Express (2-9 days) $ $87.00 = $ Standard Pick-up $10.00 = $87.00 = $97.00 Pay By: Debit (in person only) Certified cheque Money order Visa MasterCard American Express Required Information: Personal Information o Surname, given names, date of birth, place of birth, gender, eye colour, hair colour, height, weight Declaration of Guarantor Previous travel document Proof of Canadian Citizenship Documents to support your identity Occupation in the last two years Mother s maiden name References Additional Information Requested: Payment information Telephone number Addresses in the last two years Emergency contact information Do it Yourself Guide to Identification Passport CANADIAN 25

28 Passport CANADIAN Requirements: Passport Photos o You are responsible to submit two photos of yourself, one will be signed by your Guarantor and the other, will appear in your passport. o The photo must have a frame height of 70mm and a frame width of 50mm o Many photo and camera shops will take your passport photo at a small cost o There are significant photo requirements. If you choose to take the photo yourself, be sure to read fully regarding all photo requirements Declaration of Guarantor o A Guarantor is a person other than yourself who has known you for at least two years and can confirm your identity. A Guarantor must hold a five-year Canadian passport that is valid or has been expired for less than one year. A guarantor must be at least 16 years of age. A family member or person residing in your home can be your Guarantor provided they meet the above requirements. o A Guarantor must complete Section 2 of the application: Declaration of Guarantor, sign the back of one of your two passport photos, and if needed sign a copy of your documents to support your identity. o If you do not have a Guarantor who has known you for at least two years, you need to complete at Statutory Declaration in Lieu of Guarantor Form available at any Passport Canada Office. This form must be completed at your own expense before a Commissioner for Oaths or a Notary Public. 26 United Way of the Alberta Capital Region, November 2012

29 Previous travel document o If you have ever had a previous Canadian passport, you must submit it with a renewal or new application. If you have lost, or misplaced your previous Canadian passport you must complete a Declaration concerning a lost, stolen, inaccessible, damaged or found Canadian Travel Document. This must be completed at your own expense before a Commissioner for Oaths or a Notary Public. Proof of Canadian Citizenship (originals or photocopies of both front and back of document, signed by your Guarantor) o Birth certificate o Certificate of Canadian Citizenship o Certification of Naturalization Documents to support your identity (originals or photocopies of both front and back of document, signed by your Guarantor) o Provincial/territorial driver s licence o Certificate of Indian Status o Other federal, provincial/territorial identification o Canadian Passport that is valid or has expired less than one year o United States permanent resident card o Old age security card Contact Information: Web-site: Tel: Mailing Address: Passport Canada Foreign Affairs and International Trade Canada Gatineau QC K1A 0G3 Edmonton Passport Canada Location: o Canada Place Building 9700 Jasper Avenue, Suite 126 Edmonton, AB T5J 4C3 Do it Yourself Guide to Identification Passport CANADIAN 27

30 Indian SECURE CERTIFICATE Status OF Secure Certificate of Indian Status An Individual recognized by the federal government as being registered under the Indian Act is referred to as a Registered Indian or Status Indian. Any individual who is registered, as an Indian is eligible for a status card, regardless of age. Obtaining Indian Status and having an Indian Status Card ensures that you are able to receive the range of programs and services specifically offered by federal and provincial governments to those individuals considered Registered or Status Indians. Status cards are an identity document delivered by Aboriginal Affairs and Northern Development Canada (AANDC). The Certificate of Indian Status is undergoing an upgrade to improve security features, protect against identity theft and to meet the changing requirements at the border with the United States. The Secure Certificate of Indian Status (SCIS) will be valid for 10 years for adults, and valid for three years for children under 15 years old. You are not yet required to change your old Certificate of Indian Status into the new Secure Certificate of Indian Status (SCIS). However, in the future it will become mandatory to obtain a SCIS in order to receive benefits and cross into the United States. Persons with status are strongly encouraged to make an appointment to secure the new SCIS card. Apply: In person by appointment Cost: AANDC (Aboriginal Affairs Northern Development Canada) does not charge First Nations individuals for the SCIS Card Format: In-Canada Format o Is for accessing services and benefits in Canada Border-Crossing Format o Provides the same access to services as the In-Canada format o Acceptable document to present when visiting the US via land ports of entry (vehicle/land, ferry, and lake crossings) 28 United Way of the Alberta Capital Region, November 2012

31 Required Information: Family name Alias Given name(s) Date of birth Name of Band Registration number Additional Information Requested: Mailing address Guardian if applicant is under 16 Requirements: Current Status card (if applicable) Original proof of birth: a long format birth certificate is required anyone under 16 T wo passport style photographs (if mailing in, otherwise AANDC takes the picture) Valid identification o (one of the following) Canadian or United States Passport, Border-Crossing SCIS, Enhanced Driver s License, Enhanced Identification Card, NEXUS or FAST Card o (two of the following) Driver s license (provincial, territorial, state) In- Canada SCIS or Certificate of Indian Status (CIS) other government issued ID, Indian Registry Administrator form for an In-Canada SCIS Completed application form Process: Verification of the Indian Status number Validation of identification Secure filing of the application Printing of the secure card Do it Yourself Guide to Identification Indian SECURE CERTIFICATE Status OF 29

32 Indian SECURE CERTIFICATE Status OF Contact Information: Website: Tel: Mailing Address: AANDC Headquarters 15 Eddy Gatineau, Quebec K1A 0H4 Locations: (appointments are recommended and in many cases required) o Edmonton 630 Canada Place 9700 Jasper Avenue Edmonton, AB T5J 4G2 o Calgary Suite Chiila Boulevard TSUU T INA, AB T2W 6H6 Treaty 7 First Nations (Band Offices) o Blood Tribe Blood Tribe Administration Box 60 Standoff, AB T0L 1Y0 o Piikani Nation Administration Box 70 Brocket, AB T0K 0H0 o Siksika Nation Administration Box 1219 Siksika, AB T0J 3W0 o Stoney Tribal Administration Box 40 Morley, AB T0L 1N0 If you are a Registered Indian and not a member of Treaty 7, you should contact the Indian Registry Administrator that you are planning to visit prior to applying. It is at the discretion of each respective Treaty 7 First Nation to decide if they will accept applications from non-treaty 7 First Nations individuals. 30 United Way of the Alberta Capital Region, November 2012

33 Temporary Community Identification Document Sometimes called an Affidavit for Identification or a Statutory Declaration for Identification this community identification document is a temporary identification piece that can be extremely helpful accessing services in the community. A temporary community identification document is issued by an agency, notarized or commission and is used to support your identity. Temporary community identification documents are useful when applying for social benefits, applying for Alberta Health, accessing food services, or securing a transit pass. As community identification documents are not government issued they are not always accepted at places like banks or registries but they can be extremely helpful when you have no identification and need a document in the short term until you are able to secure your formal government issued identification. The only requirement is the correct spelling of your name, date of birth and a current photograph. See the list of agencies that can assist you for more details on Community Issued Identification Documents. AFFIDAVIT FOR IDENTIFICATION I, CLIENT NAME, make oath and say that: The photograph on the reverse side is a true photograph of me, CLIENT NAME, of Calgary, Alberta; born on DATE OF BIRTH. My identification has been lost. Do it Yourself Guide to Identification The signature located beside the photograph is my signature. I make this affidavit knowing it is a criminal offence to make a false statement under oath, and do so only to identify myself, CLIENT NAME, and for no other purpose. Signature of deponent SWORN BEFORE ME at the City of Calgary in the Province of Alberta, October 18, 2012 A NOTARY PUBLIC in and for the Province of Alberta T This photo affidavit is not a Replacement for Governmentissued Identification. Document TEMPORARY COMMUNITY ID 31

34 Identification Who Can Help Me? Operation Friendship Seniors Society We work with seniors 55 and older Avenue, Edmonton Alberta T5H 0N2 Tel: The society assists with paperwork for identification document applications. Boyle Street Community Services - ID Storage Unit Ave, Edmonton Alberta T5H 0K2 Tel: Ext. 217 Boyle Street Community Services works with all people experiencing barriers. They have over 30 programs that assist with a wide variety of needs, including housing, basic needs, cultural support and identification. They have an ID storage unit on site and can do certification and assist a person get ID. However, they do not pay for ID documents. 32 United Way of the Alberta Capital Region, November 2012

35 Do it Yourself Guide to Identification 33Identification

36 Identification For more information, stories, and ways to get involved, please visit