University of Arizona Information Commons Training 1 SCANNING IMAGES - USER S GUIDE Scanning Images with Epson Smart Panel and PhotoShop [for Epson 1670 scanners] p.2 Introduction and Overview Differences between the Epson 1670 and older Epson scanners p.3 Understanding Resolution and File Types for different output p.4 Epson Scan Software p.4 Full Auto mode vs. Home mode vs. Professional Mode p.6 Objective 1 Understanding Full Auto Mode p.7 Objective 2 Understanding Home Mode p.8 Preview Normal and Thumbnail p.9 Objective 3 Understanding Professional Mode p.10 Objective 4: Using the Epson Smart Panel for Scanning - Scan and Save p.11 Task 4.1 Locate and open the Epson Smart Panel p.11 Task 4.2 Scan a document using the SCAN AND SAVE option in Home Mode p.13 Objective 5: Scanning through PhotoShop
University of Arizona Information Commons Training 2 Introduction and Overview THE MAJOR DIFFERENCES between the 1670 Scanner and the older 1650 models are: 1. The image to be scanned is placed face down with the image facing toward the scanner buttons) in the lower left corner. This is exactly opposite of the 1650 (and most other scanners). 2. The scanning software has three modes instead of two. Basically, the Manual Mode has been split into a Home Mode and a Professional Mode, each of which have some of the options formerly found in the Manual Mode. The Professional Mode has the most advanced options. 3. Multiple images (photos, etc.) may be placed on the scanner bed and as long as they are spaced at least 8/10 inch apart, they can be scanned and saved as separate files, thus saving time in scanning multiple pictures. (This can be done in all 3 modes.) ******************************************************************************************** In this module, we will cover the basics in using the EPSON 1670 Scanner to scan images. Topics will include resolution, file types, scanning through Adobe Photoshop and using the Epson Scan interface. (Optical Character Recognition scanning for use in a word processor is covered in the Scanning Text module.) Scanner Buttons are located on the front of the scanner. Do not use these to scan! Several of the buttons are for functions that are not available in the Information Commons computers. It is easiest to follow the following instructions in this handout, rather than using the buttons. Materials that can be scanned: images on paper (photographs, art work, etc) text (as an image or as editable text) even 3-dimensional objects! just be careful not to damage the scanner s glass bed! with the Film/Slide holder check out at Help Desk: 35mm negative film ( negatives such as the ones you get with your photos after developing) 35mm positive film (slides) Cleaning the scanner bed: The scanner bed is made of glass and will become smudged with fingerprints after much use. The easiest way to clean the scanner bed is to use a soft paper towel (not the kind in the bathrooms!) wetted with rubbing alcohol. Let dry. You may also use the screen wipes used for cleaning the computer monitors. Sometimes these leave streaks though; remove any streaks with the microfiber cloth. All these cleaning materials are available in the supply cabinet near the Information Commons Help Desk. Never spray anything directly onto the glass scanner bed! Liquid can seep inside and damage the scanner. Never push down on the glass scanner bed! Doing so can loosen, crack or even break the glass! Warning: Settings in the scanning interface may default to those set at last use.
University of Arizona Information Commons Training 3 Understanding Resolution and File Types for different output It is important that proper resolution be used in scanning according to the purpose. For example, an image needed for use on a web page needs to be scanned at a different resolution than an image that will be sent to print onto photo quality paper. Furthermore, the file type, such as JPEG or TIFF, will also vary depending on the final output of the image. Resolution is measured in dpi, or dots per inch. The higher the number, the more dots of color per inch there are in the image, and therefore the image has a higher color quality. The higher the resolution, the bigger the file size of the image. Take care not to use a higher resolution than necessary in order to avoid waste of disk space. JPEG and GIF are the most widely accepted formats for the Web or E-Mail. The following chart outlines some of the most common forms of output for scanned images and the appropriate settings that you should have for each. Output Resolution Save as file type Web Page or E-Mail 72-96 dpi JPEG, GIF Print 300 dpi (inkjet or laser printers) JPEG, GIF, TIFF, PSD, PICT, depending on output CD-ROM archive 72 to 300 dpi JPEG, GIF, TIFF, PICT, depending on output When scanning through PhotoShop, save as a PSD (Photoshop Document) only if you know the computer that the image will be used on has Adobe Photoshop. If you are not sure, use TIFF, which is a very widely accepted file format. If the image is to be eventually printed, do not use any compression on the TIFF. Note: TIFF files can be prohibitively large!
University of Arizona Information Commons Training 4 Epson Scan Software (model 1670 scanners) Full Auto Mode vs. Home Mode vs. Professional Mode Regardless of how scanning is accomplished (through the Epson Smart Panel or through an application such as PhotoShop), there is a choice of three modes: Full Auto Mode and Home Mode and Professional Mode. Choose the desired mode using the drop-down menu at the top right side of the screen. Full Auto Mode screen Switch modes here Home mode Options button
University of Arizona Information Commons Training 5 Professional mode The following table indicates the suitable mode to use according to the scanning purpose. Purpose Full Auto Mode Home Mode Professional Mode Scanning multiple images at same time Film Scanning Defining target size N/A Optimizing brightness & color of image N/A Removing moire patterns N/A Optimizing text or line art scanning N/A Scanning document larger than document table N/A N/A Restoring color faded image N/A Removing dust on film Recommended Supported
University of Arizona Information Commons Training 6 OBJECTIVE 1: UNDERSTANDING FULL AUTO MODE The Epson scanner will default to the mode last used. (If you happen to go to Home or Professional Mode, click on the Mode menu at the top right side of the screen and select Full Auto Mode.) Full Auto Mode will automatically preview the image, decide on the image type (color photo, document, etc.), then scan the image accordingly. It might not always make the best choices. Changing the resolution in full auto mode If the only setting you want to change in scanning your image is the resolution, you can still use Full Auto Mode so you do not have to worry about any other settings but the resolution. Click on the Options button located an the bottom of the window. This expands the options for you to change the resolution. Ensure Reflective is set for the document type (unless scanning slides or negatives). Select the resolution you want in the drop down menu next to this option, then click OK.
University of Arizona Information Commons Training 7 OBJECTIVE 2: UNDERSTANDING HOME MODE Understanding the Home Mode interface The Home Mode enables you to adjust the basic image settings for scanned images. [Can preview in normal or thumbnail mode.] Change size of scanned image Adjust brightness & contrast of image Specify the Document Type, Image Type, and Destination settings to match your images. Note that selecting a destination will automatically set resolution to 96 dpi for Screen/Web or 300 dpi for Printer; selecting Other allows you to select a resolution manually. Click Preview to preview the images. Click the down arrow next to the Preview button and select Normal or Thumbnail preview.
University of Arizona Information Commons Training 8 Normal preview shows a view of the scanned images as they appear on the screen. All or part of the image can be selected by using the green image locator button or by using the mouse to draw a dotted line around the image or portion of it. Thumbnail preview shows each image in a separate numbered box. After making any desired Image adjustments or size changes, click on the Scan button. Close the Epson Scan window completely to proceed with saving the file.
University of Arizona Information Commons Training 9 OBJECTIVE 3: UNDERSTANDING PROFESSIONAL MODE Understanding the Professional Mode interface In the Professional Mode, there are many options available to give you greater control over your scanning. You can sharpen, correct or enhance your images before scanning them in the Professional Mode. [Only normal preview available.] Specify the Document Type, Image Type, and Destination settings to match your images. Select the appropriate resolution according to your scanning purpose. Use the Adjustments buttons to make adjustments in color balance, saturation, etc. (Click the Reset button to clear these settings if you are not happy with the results.)
University of Arizona Information Commons Training 10 To change the Target size, click on the + button to open this menu. Click Preview to preview the images in the Normal mode. After making any adjustments, click Scan. Close the Epson Scan window completely to proceed with saving the file. FOR MORE DETAILED INSTRUCTIONS on using these modes for different kinds of scanning, including scanning multiple images at the same time, please consult the EPSON PERFECTION 1670 GUIDE located in the SCANNING SOFTWARE folder on the desktop. OBJECTIVE 4: USING THE EPSON SMART PANEL FOR SCANNING Scan and Save The best choice for using the EPSON Smart Panel interface is: Scan and Save allows you to save your file in the desired location EPSON Smart Panel is NOT recommended to: Copy We have photocopiers for this! RePrint Photos Edit Text This uses bundled software called ABBYY Fine Reader. Although it is ok to use this, we recommend using OmniPage Pro software instead. Scan for Creativity this option allows for advanced editing of the files including cropping, framing, photo fantasy, etc. Scan to Application after scanning, an application can be launched for further editing/saving. It is generally easier to scan through the application itself. (See Scanning through Photoshop section)
University of Arizona Information Commons Training 11 4.1 Locate and open the Epson Smart Panel Locate and open the Scanning Software folder on the desktop Double-click on the Epson Smart Panel icon After a few seconds you will see the Smart Panel interface appear 4.2 Scan a document using the SCAN AND SAVE option in Home Mode Place an image/photo/etc face down on the lower left corner of the scanner bed, facing you. Locate and click on the Scan and Save button on the Smart Panel. The Epson Scan screen will pop up. (If the Full Auto Mode or Professional Mode screen appears, change to Home Mode using the drop down menu at the top.) Select Normal from the Preview menu next to the Preview button. Then click the Preview button to preview your scan. In the Preview window, adjust the dotted selector box around the area you want to scan, if necessary. To do this, grab the dotted box from an edge and/or the corners and drag it to the size desired. You can also use the green Auto image select button on the upper left (under Marquee) to do this, although it may not always work correctly.
University of Arizona Information Commons Training 12 Specify the Document Type, Image Type, and Destination settings to match your images. If you select Screen/Web as the Destination, the resolution will automatically be set to 96 dpi, selecting Printer sets resolution at 300 dpi, and selecting Other allows you to set your own resolution manually. (See p.7.) Click Scan Close the EPSON Scan window when the scan is completed. You MUST close it out completely in this mode in order to proceed to the next step! On the next screen, you should see a thumbnail of your scanned image. The image will be automatically named File000x, but you can click on the name to title it yourself. You also have the option to scan more images by clicking the Scanner icon in the lower left corner. Image thumbnail Click to rename Guide navigation arrows Scan more images Rotate image CCW or CW Create mirror image View image Rename If there are thumbnails you do not wish to save, uncheck the box next to the filename. Once done scanning, click Next On the next screen, enter the desired File Path for saving the file or click on the folder to browse to the desired location. Then, select the desired File Format (e.g. JPEG, TIFF, etc.), which in most cases will be JPEG. Then, select the desired Quality (low, medium, high) or slide the bar to the left or right. This is similar to choosing the image quality when saving as a JPEG in Photoshop. The higher the quality selected, the larger the file size will be. Our computers have not been set up to use Photo Scene. Resolution is only activated when PDF-Multi-page is selected as the file type.
University of Arizona Information Commons Training 13 Click on Save. (Clicking on Save and View will open the folder where the image has been saved.) OBJECTIVE 5: SCANNING THROUGH PHOTOSHOP Launch the Photoshop application program. It is located in the Graphics folder on the desktop. Place the image you are to scan face down on the scanner, in the lower left corner facing you. In Photoshop, select File Menu -> Import -> Epson Perfection 1670 (TWAIN 5 does not work with the 1670 scanner!) Select Home Mode, then select Normal from the Preview button menu. Click on the Preview button and allow time for the preview image to appear in the window. Position the mouse over the image and draw a box around the image. Remember only what you have selected will be scanned in. Select the appropriate Image Type and Destination. Enter a Target size if other than the original image size - if desired. Make any image adjustments for Brightness and Contrast if desired. Click Scan. When the scan is complete, the image will show up behind the Epson screen in PhotoShop.
University of Arizona Information Commons Training 14 You may continue to scan images; they will appear in the Photoshop window, as Untitled-1, Untitled-2, etc. These have not been saved yet, however! When finished scanning, close the Epson Scan window. You cannot work with the images you scan or be able to save them in Photoshop until you close the Epson Scan window. From here we can save the image like we would any other. For example: Click File -> Save and select the appropriate destination: e.g. A:\ drive (floppy); T:\Temp (thawspace), Name the file Select the file type (e.g. TIFF, JPEG) Choose from the options presented, which will vary depending on the destination originally selected and the file type chosen. Recommendations: File Options, Recommendations for the average user (for web graphics, graphics for inserting into a Word document, etc.): JPEG (.jpg): GIF (.gif): Bitmap (BMP): TIFF (.tif): Image Options: Quality of 5 or Medium Format Options: Baseline ( Optimized ) Click OK 1 st dialog box Indexed Color: Click Reset (to reset options to default) Click OK 2 nd : dialog box GIF Options: Check Normal for use in print Check Interlaced for web use Click OK File Format: Windows or OS2 for Mac (can leave at Windows) Depth: 24-bit Click OK Byte Order: IBM PC or Macintosh (can leave at IBM PC) Uncheck LZW Compression Click OK FOR MORE DETAILED INSTRUCTIONS on using this scanner, including scanning multiple images at the same time, or scanning SLIDES or NEGATIVES, please consult the EPSON PERFECTION 1670 GUIDE located in the SCANNING SOFTWARE folder on the desktop.