1 THE MANAGEMENT CORPORATION STRATA TITLE PLAN NO. 2528 MINUTES OT THE 13 TH ANNUAL GENERAL MEETING OF THE MANAGEMENT CORPORATION STRATA TITLE PLAN NO. 2528, HELD AT THE VILLA MARINA CLUBHOUSE ON SATURDAY 28 SEPTEMBER 2013 AT 2.30 P.M. Chairperson Secretary Treasurer : Mr. Matthew Howden : Ms Diane Wong Yoke Mooi : Mr. Wee Peng Choon Council Member : Ms. Rosa Quitadamo Council Member : Ms. Pushpa Sawlani Present : See Attached In Attendance : Mr. Eric Ong } Representing the Managing Agent : Mr. George Wee } M/s HILANDAS Property &Management PL : Ms. Rose Wang } : Ms. Verone Ho } : Ms. Ang Lee Ling } : Mr. Cheong Ah Sai } 1.0 OPENING OF THE MEETING At the appointed time of 2.30 p.m., the total share value present either in person or by proxy was 76 shares. As this did not constitute a quorum of annual general meeting requiring at least 30% attendance of subsidiary proprietors ( or 519 share values out of the aggregate share value of 1,728), the meeting was adjourned for half an hour, in accordance with the Building Maintenance and Strata Management Act. At 3.00 p.m., the Chairperson called the meeting to order. The total share value present either in person or by proxy was 124 shares (7%). Chairperson welcomed the members and thanked them for attending the meeting.
2 2.0 CONFIRMATION OF THE MINUTES OF 12 TH ANNUAL GENERAL MEETING The Minutes of the 12 th Annual General Meeting of the Management Corporation StrataTitle Plan No. 2528 held on the 22 th September 2012 were adopted as true and correct proceedings of Meeting. Proposer : Nicholas Peter Jones Seconder : Lee Khiam Long Tower 28 #01-14 Tower 22 #01-06 3.0 ANNUAL REPORT OF THE 12TH MANAGEMENT COUNCIL The Managing Agent presented the Management Council's Report highlighting the key financial performance of the Management Corporation for the financial year ended 30 th June 2013. The management fund for the year ended 30 th June 2013 posted a lower surplus of $21,104/- as compared with $27,515/- in the last financial year ended 30 th June 2012. MA further presented the major expenses incurred for the period from 1 st July 2012 to 30 th June 2013. The 5 key expenses namely utilities, security guard services, housekeeping, maintenance works and landscaping, accounted for about 88% of the annual operating expenditure of $1,458,720/- for the year ended 30 th June 2013 ( 30 th June 2012 : 89% of $1,451,092/-) With no further queries, the Management Council's Report was taken as read and received by the general body. 4.0 ACCOUNTS OF THE MANGEMENT CORPORATION The auditor's report and the audited accounts of the Management Corporation Strata Title Plan No. 2528 for the period 1 st July 2012 to 30 th June 2013 were adopted. Proposer : Dilwyn Thomas Seconder : Michelle Stoker De Doer Tower 10 #04-11 Tower 10 #04-12 5.0 AUDITORS It was resolved that M/s Philip Teo & Associates be re-appointed as Auditors for the Management Corporation up to the conclusion of the next Annual General meeting of the Management Corporation and to authorize the Management Council to fix the remuneration of of the auditor, and in the event M/s Philip Teo & Associates is unable to act as auditor for the Management Corporation or on terms not acceptable to the Management Council, the Management Council is authorize to appoint any other auditor for the Management Corporation and to determine its terms of appointment and remuneration accordingly.
3 Proposer : Girish Haresh Shahani Seconder : Michelle Stoker De Doer Tower 13 #02-05 Tower 10 #04-12 6.0 MANAGEMENT FUND It was unanimously resolved that the rate for management fund contribution with effect from 1 st October 2013 remain at $69.00 per share value per month and that the payment of such contribution is to be made quarterly in advance due and payable on the first days of October, January, April and July. Proposer : Joanne Kwek Seconder : Laura Thomas Tower 12 #01-04 Tower 10 #04-11 7.0 SINKING FUND It was unanimously resolved that the rate for sinking fund contribution with effect from 1 st October 2013 remain at $12.00 per share value per month and that the payment of such contribution is to be made quarterly in advance due and payable on the first days of October, January, April and July. Proposer : Joanne Kwek Seconder : Laura Thomas Tower 12 #01-04 Tower 10 #04-11 8.0 INTEREST AND RECOVERY OF LEGAL FEES 8.1 It was unanimously resolved that all costs including legal fees on an indemnity basis, disbursements and incidental costs incurred by the Management Corporation in the recovery of arrears of management fund, sinking fund and special levy contributions and in compelling the subsidiary proprietor(s) to comply with the requirements of the Building Maintenance & Strata Management Act, Supplementary By-laws and House Rules shall be recoverable from the subsidiary proprietor(s) concerned. Proposer : Dilwyn Tomas Seconder : Dilipkumar s/o Shivandas Tower 10 #04-11 Tower 14 #01-11 8.2 It was unanimously resolved that with effect from 1 st October 2013, interest at the rate of 24% per annum be levied if payment for all contributions, interest and other charges are received after 30 days from the due date. Proposer : Dilwyn Thomas Seconder : Dilipkumar s/o Shivandas Tower 10 #04-11 Tower 14 #01-11
4 9.0 MANAGEMENT COUNCIL OF THE MANAGEMENT CORPORATION 9.1 It was unanimously resolved to fix the number of council members at (11) Proposer : Michelle Stoker De Doer Seconder : Ng Wan Hwee Tower 10 #04-12 Tower 4 #01-07 9.2 The elected Members of the 13 th Term Council are as follows:- S/n Name Tower/Unit No. Proposer Seconder 1 Mr. Matthew Howden Tower 8 #01-03 Wee Peng Choon Tower 13 #04-05 2 Ms. Wong Yoke Mooi Tower 27 #03-10 Wee Peng Choon Tower 13 #04-05 3 Mr. Wee Peng Choon Tower 13 #04-05 Matthew Howden Tower 8 #01-03 4 Ms. Rosa Quitadamo Tower 6 #04-06 Matthew Howden T8 #01-03 5 Pushpa Sawlani Tower 28 #04-14 Matthew Howden Tower 8 #01-03 6 Lee Khiam Long Tower 22 #01-06 Wee Peng Choon Tower 13 #04-05 7 Chu Chee Shing Tower 8 #03-04 Peter Yeo Eng Kang Tower 25 #03-02 8 Nicholas Peter Jones Tower 28 #01-14 Laura Thomas T10 #04-11 9 Sathia N. Aravamudhan Tower 26 #02-07 Debashis Mondal Tower 10 #01-10 10 Michelle Stoker De Doer Tower 10 #04-12 Dilwyn Thomas T10 #04-11 11 Victor Tan Chiang Song Tower 16 #04-07 Ng Wan Hwee Tower 4 #01-07 Wong Yoke Mooi Tower 27 #03-10 Rosa Quitadamo Tower 6 #04-06 Rosa Quitadamo Tower6 #04-06 Wong Yoke Mooi Tower 27 #03-10 Rosa Quitadamo T6 #04-06 Wong Yoke Mooi Tower 27 #03-10 Victor Tan Chiang Song Tower 16 #04-07 Michelle Stoker De Doer Tower 10 #04-1 Dilipkumar Shivandas T14 #01-11 Nicholas Peter Jones T28 #01-14 Andrew Cheng Kam Man Tower 5 #04-10 9.3 It was unanimously resolved that the incoming Management Council be empowered to elect the Chairperson, Secretary and Treasurer of the Council. Proposer : Michelle Stoker De Doer Seconder : Dilwyn Thomas Tower 10 #04-12 Tower 10 #01-11
5 9.4 It was unanimously resolved that no restricted matter persuant to Section 59 of the Building Maintenance & Strata Management Act (Chapter 30C) be imposed on the incoming Council except those stipulated in the said Act. A request was made for the Managing Council to inform and consult all subsidiary proprietors should any investment be made in other financial instruments other than the traditional bank fixed deposits. Proposer : Grace Wee Hong Beng Seconder : Frederic Marie Alexandre T4 #01-08 T 12 #01-04 10.0 MANAGING AGENT 10.1 It was unanimously resolved that the incoming Management Council be empowered to decide on the contractual appointment and to fix the fees and expenses of the Managing Agent for the Management Corporation for the period up to the conclusion of the next Annual General Meeting. Proposer : Girish Haresh Shahani Seconder : Leong Lai Ling Tower 13 #02-05 Tower 8 #01-03 10.2 It was unanimously resolved that the Management Council be empowered to determine which powers, duties and functions of the Management Corporation be delegated to the Managing Agent. Proposer : Girish Haresh Shahani Seconder : Leong Lai Ling Tower 13 #02-05 Tower 8 #01-03 11.0 ORDINARY RESOLUTION- PROPOSED REPAIRS & REPAINTING WORKS It was unanimously resolved to empower the incoming Management Council to embark on the Estate's Repairs & Repainting Works ( R&R Works ), as part of the cyclical maintenance works to the common areas as required under Section 39(2)(a) of the Building Maintenance and Strata management Act, at a total cost not exceeding S$850,000/- and the expenditure to be financed from the sinking fund and that the incoming Management Council be authorized to appoint a consultant and/or contractor on terms and conditions as it deems fit for the execution and completion of the proposed R&R works. Proposer : Dilipkumar s/o Shivandas Seconder : Debashis Mondal Tower 14 #01-11 Tower 10 #01-10
6 12.0 ANY OTHER BUSINESS 12.1 Ordinary Resolution as submitted by Mr. Nicholas Peter Jones of Tower 28 #01-14 To consider and if approved, resolve by way of an ordinary resolution that the incoming Council be empowered to carry out subterranean termite soil and/or baiting preventive treatment for the entire common area at a total cost not exceeding S$150,000/-, or any amount as the Meeting may determine, the expaenditure to be funded from the sinking fund and to empower the incoming Council to appoint a pest control specialists to carry out the treatment on terms and conditions as it deems fit.' The following voting results were announced to the floor: Total number of votes cast : 152 share values Numder of votes cast For : 140 share values Number of votes cast Against : 12 share values Percentage of votes cast For : 92% The motion for Ordinary Resolution Item 12.1 was declared passed. As no other business was transacted for dicussion the meeting was closed at 5.30pm with a special vote of thanks to Mr. Seow Kok Boon for his 13 years of service as Chairperson of MCST 2528. Confirmed and Signed By : Chairperson MCST 2528 Name : Date
7 S/No SHARE VALUE Attendance List SUBSIDIARY PROPRIETORS 1 4 Matthew Howden/ Leong Lai Ling 2 4 Debashis Mondal/ Moushami Mondal 3 4 Seow Kok Boon/ Ng Hoon Hong 4 4 Loh Siang Kiang IN PERSON / BY PROXY Matthew Howden Debashis Mondal Ng Hoon Hong By proxy Matthew Howden 5 4 Marriann Chan Yi Lin 6 4 Tan Cheong Swee/ Yong Hiek Vei 7 4 Tan Boon Kee/ Teo Poh Noi 8 4 Chu Chee Shing/ Liang Chong Selina 9 4 Koh Chui Beng /Teo Siew Peng Yong Hiek Vei Tan Boon Kee Liang Chong Selina Teo Siew Peng 10 4 Manfred Simon 11 4 Cho Siew Ling,Sharoniel 12 4 Dilwyn Thomas/ Laura Su Kim Thomas 13 4 14 4 15 4 16 4 Martijn Glijn Stoker/ Michelle Stoker De Doer Frederic Marie Alexandre Reginald Baudin/ Joanne Kwek Su-Chin Vandana Khialani/ Dilipkumar s/o Shivandas Girish Haresh Shahani/ Shahani Preetika Ram 17 4 Wee Peng Choon / Lim Siong Fong 18 4 Chin Swee Wah/ Liew Lai Ying 19 4 Koo Kok Wing/ JenniferYong Soo Mee/ Eugene Koo 20 4 Tan Chiang Song Victor/ Chee Mun Chuin 21 4 Lee Khiam Long/ Lee Pei Hoon 22 4 Kamal Pawa/ Anand Pawa Dilwyn Thomas Michelle Stoker De Doer Frederic Marie Alexandre Baudin Dilipkumar s/o Shivandas Girish Haresh Shahani Wee Peng Choon Liew Lai Ying Jennifer yong Soo Mee Tan Chiang Song Lee Khiam Long Anand Pawa
8 23 4 Sim Choo Kay/ Tan Hian Sing Amy 24 4 Barry Lawrence/ Chia Li Hian Sim Choo kay Barry Lawrence 25 4 Jones Nicholas Peter 26 4 Ho Mei Kuan/ Chin Lih Shyan 27 4 28 4 Aravamudhan Sathia Narayanan/ Kavitha sathia Narayanan Yeo Eng Kang Peter/ Elizabeth Teo Ah Beck Chin Lih Shyan Aravamudhan Sathia Narayanan Yeo Eng Kang Peter 29 4 Wong Yoke Mooi 30 4 Eng Cheong Fui/ You Lay Peng You Lay Peng 31 4 Pushpa Sawlani 32 4 Boun Yen Jung 33 4 Ong Siew Bee/ Ng wan Hwee Ng Wan Hwee 34 4 Wee Hong Beng Grace 35 4 Thirunagaran s/o Thiagarajah By proxy Matthew Howden 36 4 Mohamed Rafi s/o Abdul Munaf 37 4 Chan Seng Leong/ Gao Dong Ping 38 4 Cheng Kam Man Andrew/ Ong lay Hong Chan Seng Leong Cheng Kam Man Andrew