TOWNSHIP OF PERTH SOUTH COUNCIL MINUTES 7:00 P.M. January 18, 2011 The Council of the Township of Perth South met in the Council Chambers in St. Pauls for its regular Council session. MEMBERS PRESENT: Mayor Robert Wilhelm, Deputy Mayor James Aitcheson, Councillors Bill Adams, Stuart Arkett, Elizabeth Armstrong, Cathy Barker, and Donald Henderson. STAFF PRESENT: Chief Administrative Officer/Clerk Tim Ivanyshyn, Treasurer/Deputy Clerk Rebecca Clothier, and Director of Public Works Larry McGregor. 1. MOMENT OF REFLECTION 2. DISCLOSURE OF PECUNIARY INTEREST and general nature thereof Councillor Elizabeth Armstrong disclosed a pecuniary interest with respect to item 6 (a) Public Works Report 2010 Paving Contract #09021, the nature of the conflict being that she is a part owner of McCann Paving Inc., the company performing the rural road reconstruction and paving. 3. APPROVAL OF PREVIOUS MINUTES #18 Moved by Stuart Arkett Seconded by Bill Adams That the minutes of the regular meeting of the Council held on January 4, 2011 be accepted as printed and circulated. 4. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes.
Page 2 5. PRESENTATIONS/DELEGATIONS/PETITIONS (a) Paul MacIntyre, Drainage Superintendent, R.J. Burnside - New Drain Petition #19 Moved by Bill Adams That the Township of Perth South Council accept the New Drain Petition received from Ron Fletcher for a drain in the hamlet of Woodham; and further, that staff forward a copy of this Drain petition to the Upper Thames River Conservation Authority for review and comment. #20 Moved by James Aitcheson That the agenda be revised to include the Drain Improvement Request for Gourlay Municipal Drain. #21 Moved by Bill Adams That the Township of Perth South Council accept the Drain Improvement Request for the Gourlay Municipal Drain; and further, that staff forward a copy of such request to the Upper Thames River Conservation Authority for review and comment. (b) Allan Rothwell, Senior Planner, County of Perth Application submitted to the Perth County Land Division Committee for consideration by Patricia Fowler and Application for Consent No, B35/10 by Raymond and Patricia Fowler Robert Stevens, an agent acting on behalf of Raymond and Patricia Fowler appeared before Council. #22 Moved by James Aitcheson Seconded by Donald Henderson That the Council of the Township of Perth South recommend to the County of Perth Land Division Committee that the Application for Consent No. B35/10 by Raymond and Patricia Fowler affecting property described as Part of Lot 7, North Boundary Concession (4260 Perth Line 9, Blanshard Ward) in the Township of Perth South be approved subject to the following conditions: i. The severed land being deeded to the abutting property owner (Greg & Sue Fowler); ii. Section 50 (3)/(5) of the Planning Act applying to all future severances; iii. The mortgages being amended (if required); iv. The Township s financial requirements being met (if any); and
Page 3 v. A Zoning By-law Amendment being approved by the Township to recognize the reduced lot frontage and area of the enlarged property; and to place the enlarged retained land in the Rural Residential Zone (RR). (c) Allan Rothwell, Senior Planner, County of Perth Application submitted to the Perth County Land Division Committee for consideration by Marlene Ballantyne and Application for Consent No, B32/10 by Marlene Ballantyne #23 Moved by James Aitcheson That the Council of the Township of Perth South recommend to the County of Perth Land Division Committee that the Application for Consent No. B32/10 by Marlene Ballantyne affecting property described as Part of Lot 7, Concession 1 and Part of Lots 6 & 7, Concession 2 (4642 Perth Line 32, Downie Ward) in the Township of Perth South be approved subject to the Township s financial requirements being met (if any). 6. REPORTS OF DEPARTMENTS (a) Public Works Report - Operations/Road Report #24 Moved by James Aitcheson That the Report of the Director of Public Works, dated January 14, 2011, concerning road operations be received as information. - Ministry of the Environment - Inspection Reports for Downie and Blanshard Landfills #25 Moved by James Aitcheson That the Solid Non-Hazardous Waste Disposal Site Inspection Reports for the Downie and Blanshard Landfills, dated January 13, 2011, prepared by the Ministry of the Environment be received. - 2010 Paving Contract #09021 #26 Moved by Cathy Barker That the Report of the Director of Public Works, dated January 14, 2011, concerning the 2010 Paving Contract #09021 be received as information.
Page 4 - Financial Report for Public Works Capital Projects #27 Moved by James Aitcheson That the Report of the Director of Public Works concerning the Actual to Budgeted costs for the 2009-2010 Public Works Capital Projects be received as information. (b) Treasurer s Report (Rebecca Clothier, Treasurer/Deputy Clerk) - Verbal Update The Treasurer provided the Council with a verbal update on various financial and treasury matters. #28 Moved by Cathy Barker That the verbal update from the Treasurer/Deputy Clerk regarding various administrative and financial matters be received as information. (c) Chief Administrative Officer/Clerk Report (Tim Ivanyshyn, Chief Administrative Officer/Clerk) - Verbal Update #29 Moved by Bill Adams That the verbal update from the Chief Administrative Officer/Clerk regarding various administrative matters be received as information. - Avon Maitland District School Board #30 Moved by Elizabeth Armstrong Seconded by Bill Adams That the Avon Maitland District School Board invoice dated November 15, 2010 in the amount of $133.91 be approved for payment. - Municipality of South Huron Request for Joint Submission #31 Moved by Cathy Barker That the Township of Perth South support South Huron in a joint presentation to the Ministry of Transportation at the upcoming Ontario Goods Roads Association conference in connection with relocation of the speed limit signs in the Village of Kirkton.
Page 5 - Zoning Application Fee Mr. Bruce McLean #32 Moved by Elizabeth Armstrong That the Township of Perth South proceed to collect the $500 Zoning Amendment Fee for the application received from Bruce McLean. - 2011 Appointments to Committees #33 Moved by Donald Henderson That the Township of Perth South appoints Gerald Wallis to the Biddulph- Blanshard Fire Board. - Council Compensation 2010-2014 #34 Moved by Elizabeth Armstrong That the Township of Perth South maintain the 1/3 tax-free portion of the remuneration for members of Council during the 2010 to 2014 term. - Council Compensation for 2011 #35 Moved by James Aitcheson That the remuneration for the Township of Perth South Council remain at the 2010 level; and further, that the meal allowance for members of Council and staff increase to $55.00 per day while attending conferences, conventions, seminars, workshops and other official business. - Accessibility Initiatives Undertaken for the 2010 Election #36 Moved by Cathy Barker That the report from the CAO regarding accessibility initiatives undertaken for the 2010 election and proposals for the 2014 election, dated January 14, 2011, be received for information, and further, that it be noted that no accessibility concerns were reported during the 2010 election.
Page 6 - Planning Act Applications in the Township of Perth South for 2010 #37 Moved by James Aitcheson That the summary report from the Senior Planner, County of Perth, dated January 6, 2011 be received for information. 7. REPORTS OF COMMITTEES/OUTSIDE BOARDS There were no reports of committees or outside boards. 8. ACCOUNTS #38 Moved by Elizabeth Armstrong That the accounts payable listing, dated January 14, 2011, for the period December 31, 2010 to January 14, 2011, in the amount of $258,997.77 be approved for payment. 9. CORRESPONDENCE There was no correspondence. 10. MAYOR AND COUNCILLOR REPORTS The Mayor and Councillors provided brief verbal reports regarding various items of municipal interest. 11. BY-LAWS (a) By-law 5-2011, Interim Tax Levies #39 Moved by James Aitcheson That By-law 5-2011, being a by-law to provide for interim tax levies for the year 2011 for the Corporation of the Township of Perth South, be given first, second and third readings, and be properly signed and sealed.
Page 7 12. CLOSED SESSON #40 Moved by Elizabeth Armstrong That the Council for the Township of Perth South does herby go into Closed Session at 9:26 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss a litigation or potential litigation affecting the Township regarding damage to Township property. #41 Moved by Donald Henderson That the Council for the Township of Perth South does herby go out of closed session and reconvene at 9:46 p.m. in order to continue with its deliberations. #42 Moved by Elizabeth Armstrong That the Council for the Township of Perth South directs staff to obtain a survey on the property discussed in camera. 13. CONFIRMATORY BY-LAW #43 Moved by Cathy Barker That By-law No. 4-2011, being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Perth South, be given first, second, and third readings, and be properly signed and sealed. 14. SCHEDULE OF MEETINGS The next regular meeting of the Council will be held on Tuesday, February 1, 2011 at 9:30 a.m. ADJOURNMENT #44 Moved by Elizabeth Armstrong Seconded by Bill Adams That the meeting does hereby adjourn at 9:48 p.m. Mayor, Robert Wilhelm C.A.O. /Clerk, Tim Ivanyshyn