Office of Superintendent of Schools December 19, 2008 Board Meeting of January 14, 2009 Financial Services Richard H. Hinds, Chief Financial Officer SUBJECT: COMMITTEE: PARTIAL AWARD BID NO. 011-JJ05 ART AND SPECIALTY PAPER INNOVATION, EFFICIENCY & GOVERNMENTAL RELATIONS LINK TO DISTRICT STRATEGIC PLAN: EVALUATE AND REDESIGN INTERNAL BUSINESS OPERATIONS The purpose of this bid is to purchase, at firm unit prices, quantities, as may be required, of art and specialty paper, for Stores and Mail Distribution stock. This is a term bid which states that the Board may purchase quantities, as may be required, at the unit price bid, but is not obligated to purchase any guaranteed amount. Six (6) vendors responded to this advertised solicitation. This is an award to a primary and alternate vendor. The balance of items is being held for further evaluation and will be awarded at a future Board meeting. Inasmuch as all bids received for Item 28 are considered excessive under current market conditions, the recommendation reflects that all bids received for this item be rejected. Competitive prices will be solicited for this item as the need arises, pursuant to Board Rule 6Gx13-3C-1.111- - Bidding Process - Competitive Bidding Requirements, which describes the procedures and guidelines to be used for bidding based on the estimated dollar expenditures. Fund Source 0100 - General RECOMMENDED: That The School Board of Miami-Dade County, Florida, PARTIAL AWARD Bid No. 011-JJ05 ART AND SPECIALTY PAPER, to purchase, at firm unit prices, quantities, as may be required, of art and specialty paper, for Stores and Mail Distribution stock, during the term of the bid, effective January 14, 2009, through January 13, 2010, as follows: Page 1 of 9 E-144
PRIMARY 1. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $192,833.36 Group I Total Low Unit Price Meeting Specifications: Items 1 and 2. Item 1 - Construction paper, 12 x 18, 25 pkgs/case: Construction paper, 12 x 18, black @ $42.18 Construction paper, 12 x 18, sky blue @ $37.63 Construction paper, 12 x 18, blue @ $41.57 Construction paper, 12 x 18, dark brown @ $46.08 Construction paper, 12 x 18, slate @ $41.13 Construction paper, 12 x 18, turquoise @ $44.23 Construction paper, 12 x 18, brilliant lime @ $46.07 Construction paper, 12 x 18, festive green @ $47.27 Construction paper, 12 x 18, orange @ $47.12 Construction paper, 12 x 18, light red @ $40.29 Construction paper, 12 x 18, festive red @ $44.87 Construction paper, 12 x 18, violet @ $44.45 Construction paper, 12 x 18, white @ $37.62 Construction paper, 12 x 18, light yellow @ $39.26 Construction paper, 12 x 18, shocking pink @ $47.76 Construction paper, 12 x 18, gold @ $42.57 Item 2 - Construction paper, 18 x 24, 15 pkgs/case: Construction paper, 18 x 24, black @ $54.20 Construction paper, 18 x 24, sky blue @ $49.32 Construction paper, 18 x 24, blue @ $52.45 Construction paper, 18 x 24, dark brown @ $58.65 Construction paper, 18 x 24, gray @ $50.48 Page 2 of 9
Construction paper, 18 x 24, turquoise @ $56.18 Construction paper, 18 x 24, brilliant lime @ $59.24 Construction paper, 18 x 24, festive green @ $58.30 Construction paper, 18 x 24, orange @ $59.65 Construction paper, 18 x 24, pink @ $52.80 Construction paper, 18 x 24, festive red @ $56.30 Construction paper, 18 x 24, violet @ $56.42 Construction paper, 18 x 24, white @ $49.16 Construction paper, 18 x 24, light yellow @ $52.60 2. DABOTER, INC. D.B.A. SMITH OFFICE & COMPUTER SUPPLY 1009 S. 21 AVENUE HOLLYWOOD, FL 32020 ESTIMATE $198,958.75 OWNER: DAVID M. LEVY, PRESIDENT GROUP I Second Total Low Unit Price Meeting Specifications: Items 1 and 2. Item 1 - Construction paper, 12 x 18, 25 pkgs/case: Construction paper, 12 x 18, black @ $43.50 Construction paper, 12 x 18, sky blue @ $39 Construction paper, 12 x 18, blue @ $43 Construction paper, 12 x 18, dark brown @ $47 Construction paper, 12 x 18, slate @ $43 Construction paper, 12 x 18, turquoise @ $45.75 Construction paper, 12 x 18, brilliant lime @ $47 Construction paper, 12 x 18, festive green @ $49 Construction paper, 12 x 18, orange @ $49 Construction paper, 12 x 18, light red @ $41 Construction paper, 12 x 18, festive red @ $46 Construction paper, 12 x 18, violet @ $46 Construction paper, 12 x 18, white @ $38 Construction paper, 12 x 18, light yellow @ $41 Page 3 of 9
Construction paper, 12 x 18, shocking pink @ $50 Construction paper, 12 x 18, gold @ $44 Item 2 - Construction paper 18 x 24, 15 pkgs/case: Construction paper, 18 x 24, black @ $56 Construction paper, 18 x 24, sky blue @ $51 Construction paper, 18 x 24, blue @ $54 Construction paper, 18 x 24, dark brown @ $61 Construction paper, 18 x 24, gray @ $52 Construction paper, 18 x 24, turquoise @ $58 Construction paper, 18 x 24, brilliant lime @ $61 Construction paper, 18 x 24, festive green @ $61 Construction paper, 18 x 24, orange @ $62 Construction paper, 18 x 24, pink @ $55 Construction paper, 18 x 24, festive red @ $59 Construction paper, 18 x 24, violet @ $59 Construction paper, 18 x 24, white @ $51 Construction paper, 18 x 24, light yellow @ $54.50 PRIMARY 3. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $53,932.45 GROUP III Total Low Unit Price Meeting Specifications: Items 5 through 11. Item 5 - Art paper, bright green @ $39.69 per roll/50 lb. Item 6 - Art paper, white @ $29.95 per roll/50 lb. Item 7 - Art paper, aqua @ $36.58 per roll/50 lb. Item 8 - Art paper, black @ $30.78 per roll/50 lb. Item 9 - Art paper, canary @ $35.23 per roll/50 lb. Item 10 - Art paper, flame @ $43.12 per roll/50 lb. Item 11 - Art paper, orange @ $39.73 per roll/50 lb. Page 4 of 9
4. PYRAMID SCHOOL PRODUCTS TAMPA, FL 33610-1908 ESTIMATE $54,780 GROUP III Second Total Low Unit Price Meeting Specifications: Items 5 through 11. Item 5 - Art paper, bright green @ $40.32 per roll/50 lb. Item 6 - Art paper, white @ $30.43 per roll/50 lb. Item 7 - Art paper, aqua @ $37.15 per roll/50 lb. Item 8 - Art paper, black @ $31.25 per roll/50 lb. Item 9 - Art paper, canary @ $35.78 per roll/50 lb. Item 10 - Art paper, flame @ $43.80 per roll/50 lb. Item 11 - Art paper, orange @ $40.36 per roll/50 lb. PRIMARY 5. PYRAMID SCHOOL PRODUCTS TAMPA, FL 33610-1908 ESTIMATE $ 33,765.60 GROUP IV Total Low Unit Price Meeting Specifications: Items 12 and 13. Item 12 - Manila drawing paper, 18 x 24 @ $14.14 per case/1 ream. Item 13 - Manila drawing paper, 12 x 18 @ $25.04 per case/4 reams. Page 5 of 9
PRIMARY 6. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $48,978.81 GROUP V Total Low Unit Price Meeting Specifications: Items 14 through 16. Item 14 - White drawing paper, 24 x 36 @ $50.47 per case/1 ream. Item 15 - White drawing paper, 18 x 24 @ $22.68 per case/1 ream. Item 16 - White drawing paper, 12 x 18 @ $32.78 per case/3 reams. 7. DABOTER, INC. D.B.A. SMITH OFFICE & COMPUTER SUPPLY 1009 S. 21 AVENUE HOLLYWOOD, FL 32020 ESTIMATE $50,784.25 OWNER: DAVID M. LEVY, PRESIDENT GROUP V Second Total Low Unit Price Meeting Specifications: Items 14 through 16. Item 14 - White drawing paper, 24 x 36 @ $52.25 per case/1 ream. Item 15 - White drawing paper, 18 x 24 @ $23.50 per case/1 ream. Item 16 - White drawing paper, 12 x 18 @ $34 per case/3 reams. Page 6 of 9
PRIMARY 8. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $ 9,694.30 GROUP VII Total Low Unit Price Meeting Specifications: Items 25 and 26. Item 25 - Tag board, white, 12 x 18, 150 lb. @ $23.71 per case/6 pkgs. Item 26 - Tag board, white, 18 x 24, 150 lb. @ $8.50 per case/1 pkg. 9. PYRAMID SCHOOL PRODUCTS TAMPA, FL 33610-1908 ESTIMATE $9,790 GROUP VII Second Total Low Unit Price Meeting Specifications: Items 25 and 26. Item 25 - Tag board, white, 12 x 18, 150 lb. @ $23.94 per case/6 pkgs. Item 26 - Tag board, white, 18 x 24, 150 lb. @ $8.59 per case/1 pkg. Page 7 of 9
PRIMARY 10. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $14,025.60 GROUP VIII Total Low Unit Price Meeting Specifications: Items 27 and 29. Item 27 - Tissue paper, 20 x 30 @ $30.34 per case/ 6 pkgs. Item 29 - Brown kraft wrapping @ $22.38 per case/1 roll. 11. PYRAMID SCHOOL PRODUCTS TAMPA, FL 33610-1908 ESTIMATE $14,148 GROUP VIII Second Total Low Unit Price Meeting Specifications: Items 27 and 29. Item 27 - Tissue paper, 20 x 30 @ $30.66 per case/ 6 pkgs. Item 29 - Brown kraft wrapping @ $22.50 per case/1 roll. PRIMARY 12. PYRAMID SCHOOL PRODUCTS TAMPA, FL 33610-1908 ESTIMATE $31,473.75 GROUP VIII Total Low Unit Price Meeting Specifications: Items 30 and 31. Item 30 - White Newsprint paper, 12 x 18 @ $18.25 per case/5 reams. Page 8 of 9
Item 31 - Matboard, 30 x 40 @ $77.95 per pkg./25 sheets. 13. AFP INDUSTRIES, INC. MIAMI, FL 33243 ESTIMATE $10,054 GROUP VIII Second Total Low Unit Price Meeting Specifications: Item 30. Item 30 - White Newsprint paper, 12 x 18 @ $18.28 per case/5 reams. 14. ART & EDUCATIONAL MATERIALS CO. P.O. BOX 7387 DELRAY BEACH, FL 33482-7387 ESTIMATE $27,486.25 OWNER: LEYON D. SAKEY, PRESIDENT Second Total Low Unit Price Meeting Specifications: Item 31. Item 31 Matboard, 30 x 40 @ $99.95 per pkg./25 sheets. 15. Reject Item 28. 16. Authorize Procurement Management Services to purchase up to the total estimated amount of $423,173.76. RHH/ae Page 9 of 9