Enterprise City Schools August 25, 2015 Board Meeting Minutes The Enterprise City Board of Education held the regular monthly meeting on Tuesday, August 25, 2015 at 6:00 p.m. in the Professional Development / Board Room. Those present were Bert Barr, President; Dorothy Richardson, Vice President; Ross Cotter and Gloria Jones, members. Also present were Dr. Camille Wright, Superintendent; Brian Stewart, Chief School Financial Officer; and Merrill Shirley, Board Attorney. There were several other school employees and community members in attendance for the meeting. The meeting was called to order by Mr. Barr. Ms. Jones gave the invocation. The Pledge of Allegiance was led by Mr. Greg Faught. Mr. Barr asked for a motion to approve an amended agenda due to a last minute addition. Mr. Cotter motioned to approve the amended agenda and Ms. Richardson seconded the motion. The amended agenda was approved unanimously. Minutes for the July 28, 2015 meeting and August 4, 2015 meeting were reviewed. Ms. Jones made a motion to approve both sets of minutes, and a second was made by Ms. Richardson. The minutes were approved with a 3 to 0 vote. The Financial Report (Bank Reconciliations, Accounts Payable) was reviewed by the Board. During discussion, Mr. Cotter commented about the large payment to Kelly Services and asked if the payment to Miller Humphrey was for an item that was let for bid. Mr. Routley, Maintenance Supervisor, explained this payment was for the electrical upgrades to Pinedale and Miller Humphrey did have the lowest bid. Mr. Cotter also inquired about the items purchased from Enterprise Paper and Janitorial. Mr. Stewart replied that these items were bid as well. A motion to approve the financial report was made by Ms. Richardson and seconded by Ms. Jones. The Financial Report was approved with a unanimous vote. During a presentation, Ms. Oveta Pearce informed the Board that Governor Bentley had declared 2015 the Year of the Nurse. Ms. Pearce talked about the changes in the school nurse program over the past several years. Enterprise is fortunate to have a total of fourteen school nurses. We have a school nurse in every school, and two nurses in some of our larger schools. Dr. Wright presented certificates and thanked them for their service. In the first business item, Dr. Wright requested approval of the yearly update to the 5 Year Capital Plan. Mr. Cotter moved to approve the 5 Year Capital Plan. Ms. Jones made a second, and the motion passed with a 3 to 0 vote.
Each year, the superintendent is charged with appointing a chairman to the Sick Leave Bank Committee. A chairman may only serve 5, one year, consecutive terms. Dr. Wright recommended that Mr. Zel Thomas be appointed as the new chairman for the Sick Leave Bank Committee. Ms. Richardson made a motion to approve Mr. Thomas as the new chairman and Mr. Cotter made a second. The motion passed with a 3 to 0. Due to an increase in the use of the district s credit card, Dr. Wright recommended the overall credit card limit be increased by $20,000, changing our total limit to $80,000. Mr. Barr asked if we had been pre-approved for this credit increase. Mr. Stewart responded that we have been preapproved. He added that we often pay our credit card bill more than once per month. However, due to the number of trainings required for our employees, as well as the increasing number of businesses that prefer credit card payment rather than P.O., it is necessary to have the limit increased. Ms. Jones moved to increase the credit card limit to $80,000 and Ms. Richardson seconded the motion. The credit card limit increase was approved with a 3 to 0 vote. Dr. Wright presented a new job description for the Transportation/Maintenance Bookkeeper position. The new job description aligns with the current duties that the employees who fill these positions actually perform on a daily basis. Dr. Wright recommended the approval of the Transportation/Maintenance Bookkeeper job description. Mr. Cotter moved to approve the job description. Ms. Richardson made a second and the job description was approved 3 to 0. As a result of the job description for the Transportation/Maintenance Bookkeeper being approved, the salary schedule must be updated to reflect these positions. Dr. Wright recommended the approval of the updated salary schedule to reflect the salary of the Transportation/Maintenance Bookkeepers, one employed for 240 days and one employed for 205 days. Mr. Cotter moved to approve the updated salary schedule and Ms. Richardson seconded. The salary schedule update was approved 3 to 0. The Athletic Trainer Contract for the first semester of the 2015 school year was presented to the Board for approval. Dr. Wright made the recommendation that the Athletic Trainer Contract with Southern Bone and Joint in the amount of $4,400 be approved. Ms. Jones made a motion to approve the contract and Mr. Cotter made a second. The contract was approved with a 3 to 0 vote. Dr. Wright presented a construction contract between Enterprise City Board of Education and Enco Construction Company for the construction of the new cafeteria addition at Dauphin Junior High. She recommended the approval of the construction contract with Enco Construction for $2,320,000 minus the amount for contractor mark up on kitchen equipment deleted from the original amount of the contract. Mr. Cotter made a motion to approve Dr. Wright s recommendation and Ms. Jones made a second. The construction contract was approved 3 to 0.
The following field trips and contracts were presented to the Board as a consent agenda item: Enterprise High School Photo Club requesting permission to travel to Panama City Beach, the Petting Zoo, and to Callaway Gardens. FBLA Club at Enterprise High School is requesting their Club Officers attend Officer Training on September 15, 2015 in Dothan and requesting an overnight trip to the state conference at the Sheraton Birmingham Hotel on April 7-8, 2016. They are requesting permission for overnight travel as well as the rental of hotel rooms for approximately 20 students. EHS HOSA Team is requesting permission to travel to the HOSA State Leadership Conference in Montgomery April 25-26, 2016 staying at the Renaissance Montgomery Hotel and Convention Center at the Embassy Suites. They are also seeking approval to attend the HOSA National Leadership Conference June 21-27, 2016 at the Gaylord Opryland Resort and Convention Center in Tennessee. Enterprise FFA Chapter is requesting permission to travel to the Sunbelt Agricultural Expo on October 21, 2015 in Moultrie, Georgia. Approximately 30 students will attend this trip and will travel by school bus. The FFA Chapter is also requesting to attend the National FFA Convention in Louisville, Kentucky October 26-31, 2015, travel by Southern Coaches, and staying at the Comfort Suites North Jeffersonville. EHS Band is requesting permission to attend the Universal Orlando Resort Stars Performance Trip April 7-10, 2016. EHS Volleyball team is requesting permission to attend the Mayor s Cup Volleyball Tournament in Montgomery on August 28, 2015, approval of their travel by charter bus, and approval of their stay at the Doubletree Hotel. EHS Volleyball team is requesting permission to attend the Hoover Invitational Volleyball Tournament on September 25-26, 2015 and their stay at Springhill Suites in Birmingham. EHS Cheerleaders are seeking permission to attend the Alabama High School Athletic Association Cheerleading State Championship on November 21, 2015 in Hanceville and approval of their stay at the Quality Inn in Hanceville on Friday, November 20, 2015. EHS Cross Country Team is requesting approval of their contract with B&E Charters LLC for transportation to events on September 26, 2015 and on October 24, 2015. They are also requesting approval of their stay at the Microtel Inn & Suites in Decatur, AL on October 2, 2015. Contract between Enterprise High School and School Broadcast Program for the web broadcast of all high school football games as well as other selected events at EHS. Two contracts with Great American Opportunities. The first one is with Enterprise Early Education Center for their fall fundraiser that will begin on August 31, 2015. The second contract is with Pinedale for their Cookie Dough Sale that will begin on August 27, 2015. Contract between Pinedale and Scholastic Book Fairs for their fall book fair.
There are six contracts with Bill Miller Photographers for fall and spring school pictures. These contracts are with Coppinville, Dauphin, Holly Hill, Pinedale, Rucker Blvd. and Early Education Center. There are four Rental Agreements for the Performing Arts Center at EHS: Enterprise United, September 29, 2015; Coffee County Arts Alliance, October 15, 2015; Coffee County Arts Alliance, January 21, 2016; Coffee County Arts Alliance, March 17, 2016. EHS PAC center and Taylor Power Systems agreement for the annual service and inspections of the Kohler equipment. Dr. Wright made the recommendation that all trips and contracts be approved as presented. Ms. Richardson made a motion to approve all trips and contracts as presented. Mr. Cotter made a second. All trips and contracts were approved with a 3 to 0 vote. Dr. Wright invited Dr. Townsend to present the Personnel Items to the Board. Leave: 1. Kelli Singell Math Teacher Enterprise High School Effective 9/25/15 11/6/15 Employments: Child Nutrition 1. Maria Hall 6.5 Hr. Lunchroom Worker Effective 9/14/15 Enterprise High School 1. Michael Young Contract Soccer Coach Effective 15-16 School Year Hillcrest Elementary School 1. Pamela Smith Temporary Contract Teacher Effective 15-16 School Year Service Center 1. Cherel Murphy Substitute Bus Aide Effective 8/26/15 Transfers: 1. Martha Shuford 3rd Grade Teacher Assistant Principal Harrand Creek Elem. School Rucker Blvd. Elem. School Effective 8/26/15 15-16 Supplements: Soccer 1. Michael Young Assistant Girls Soccer Enterprise High School
Dr. Wright recommended the personnel items be approved as presented by Dr. Townsend. Ms. Jones moved to approve the personnel items and Ms. Richardson seconded the motion. The personnel items were approved 3 to 0. During superintendent comments, Dr. Wright relayed to the Board they should be pleased with the smooth start to the school year considering the construction, re-zoning, and bus route changes. Dr. Wright relayed the total district enrollment was 6,675 students. Given the increases in enrollment, Dr. Wright is pleased with the student/teacher ratio, which ranges from 17.82 to 22.47. Fourth grade seems to have the largest ratio in the district. Dr. Wright also spoke briefly about the latest NICHE Poll ranking Enterprise #9 in the state of the Best School System for Teachers to Work. Several of the board members thanked the school nurses for their service to the students of Enterprise City Schools. Mr. Barr adjourned the meeting. Dr. Camille H. Wright Secretary, Enterprise City Board of Education