CHATHAM FIRE PROTECTION DISTRICT BOARD OF TRUSTEE MINUTES April 11, 2017 CALL TO ORDER Meeting was called to order at 1735 hours. ROLL CALL Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins; Chief Schumer; Assistant Chief Osborne; Lt. Bramley; FF/EMT Jacobs and Administrative Assistant Kashima Stotts Absent were: None APPROVAL OF PREVIOUS MINUTES Open and closed session minutes of March 28, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Perkins; motion passed. TREASURERS REPORT Motion to accept bills as read was made by Trustee Mueller was seconded by Trustee Perkins; motion passed. Trustee Perkins and Trustee Hughes accepted treasurer s report as modified 03/28/2017 04/11/2017 UCB-Money Market Account $ 18,344.01 $ 10,987.55 Bank & Trust M/M $ 343,491.05 $ 311,976.65 Bank & Trust Pension $ 75,567.27 $ 75,567.27 Bank & Trust Equipment Reserve Fund $ 558,848.34 $ 558,848.34 Bank & Trust Real Estate Fund $ 661,871.81 $ 661,871.81 Bank & Trust Death Benefit Supplement $ 19,609.61 $ 19,609.61 Bank & Trust Foreign Fire Insurance Board $ 59,100.90 $ 59,100.90 Bank & Trust Donations & Memorial Fund $ 1972.68 $ 1,791.58 Chatham Fire Department Volunteer Account $ 6,806.33 $ 6,806.33 PUBLIC COMMENTS AND CONCERNS: No public comment OLD BUSINESS:
Offer of employment decision of Probationary Firefighter/EMT, Jeffery Bone was discussed, Trustee Mueller made a motion to offer employment to Jeffery Bone upon completion and review of results of psychological evaluation and was seconded by Trustee Perkins; motion passed. Offer of employment decision of Probationary Firefighter/EMT, Robert Vrchota was discussed, Trustee Mueller made a motion to offer employment to Robert Vrchota upon completion and review of results of a psychological evaluation and was seconded by Trustee Perkins; motion passed. NEW BUSINESS: CFD Treatment and Transport Survey Results were review. Sealed bids presentation of finding from Chief Schumer review for 14 garage doors was reviewed and discussed, Trustee Perkins made a motion to approve the purchase of 14 garage doors from Midwest Garage Door Company for $62,205.00 and was Sealed bids presentation of finding from Chief Schumer review for cardiac monitoring/defibrillation devices were review and discussed, Trustee Perkins made a motion to approved the purchase of 3 Physio cardiac monitors using the 1 year quarterly financing and was Acceptance of Assignment of title by donation & disclaimer of warranties with the Department of Natural Resources and the release of the 1990 Chevrolet C7H064 truck were discussed, Trustee Perkins made a motion to accept the title by donation & disclaimer of warranties with the department of Natural Resources and was seconded by Trustee Hughes; motion passed. Sangamon County Radio System Governance Committee invoice, rural fire radio maintenance fee, $3,615.75 was discussed, Trustee Perkins made a motion to pay the invoice for rural radio maintenance with Sangamon County Radio Systems Governance Committee and was
SOG 8005 Information Technology Program updates were discussed was discussed, Trustee Hughes made a motion to approve the changes to SOG 8005 and was SOG 8001 Uniforms & Personal Standards updates were discussed, Trustee Hughes made a motion to approve the changes to SOG 8001 and was seconded by Trustee Mueller, motion passed. SOG 5018 Response Guidelines updates were discussed, Trustee Hughes made a motion to approve the changes to SOG 5018 and was seconded by Trustee Mueller; motion passed. Chatham Fire Department By-laws updates tabled. BOARD OF FIRE COMMISSIONERS: Will meet Monday, April 17, 2017. PENSION BOARD: Adopted the travel meal guidelines Gorbett will start in May FOREIGN FIRE INSURANCE BOARD: Nothing to report CHIEF SCHUMER REPORT Trustee s accepted the Chief s semi-monthly report. The following items were discussed: Apparatus Group Please review FC recommendations in Apparatus Working Report Group met to discuss U1, U4 and the purchase of new ambulance Volunteer Working Group We have 12 positions vacant for volunteer members for FF FFIB approved purchase of retractable banners, table banners, and pop-up tent for recruiting efforts We brought on two Prospective Candidates March 13, 2017 Schuller and Barber are going through their employee orientation and will be in prospective status through June 12 Working on getting department equipment returned from Atwood, Parker and Fahs
FTE Asking Board to approve two candidates from Final Eligibility roster pending background investigation, medical examination and psychological examination BOFC has begun next testing process PTE Bramer is conducting his orientation over the next three weeks to accommodate his full time employment Brockmeyer has turned in an application to be a POC Paramedic We have two position open at this time Safety Working Group Nothing to report Pre-Annexation Working Group Hearing date for April 3 was canceled, after judge dismissed case w/o prejudice Vehicle / Equipment Report 3F27 in service new computer and docking station is being programmed and installed no completion date 3F28 in service new computer and docking station is being programmed and installed no completion date 3F29 Had starter replaced, new computer is being programmed and installed no completion date Engine 1 had issues with air purge valve over the weekend resolved Truck 1 had fuel gauge repaired U3 out of service waiting on IDPH inspection U4 had alternator installed Safety House in service has a broken window mechanism on hallway window Equipment and miscellaneous building items: Need to think about repainting parking spaces, especially the handicap spaces around the firehouse Personnel issues Working on phase 2-2 nd year FF Driving Program Phase 3 Lieutenant s Guidebook / Program will be started after Phase 2 complete Re-working on part of Probationary Guidebook Preparing for upcoming events Sangamon County Fire Chief s Meeting on April 25, 2017 Blood Drive May 24 th Blood Drive August 31st Holiday Parties: Adult Party December 2, 2017 Jacobs confirmed rental Children s Party December 17, 2017 Santa confirmed by Mrs. Stotts Miscellaneous
Latest hearing date set for April 3 rd @ 0900hrs for annexations Work continues on new plaques to get names engraved Romadka has volunteered to sand and stain picnic table donated last year as part of an Eagle Scout project. Work will begin shortly ASST. CHIEF OSBORNE REPORT Nothing to report The following items were discussed: Grants 2016 AFG Grant application was submitted Projects Utility 4 has been serviced at One Stop and was taken to Clouser s to have the alternator replaced Tanker 1 went to JX Perterbilt in Bloomington and had the fuel gauge sending unit replaced under warranty Utility 1 is back from Chatham Collision after getting repaired The new Panasonic Toughbook computer docking station should get installed tomorrow E.L Pruitt Co. Mechanical Contractors have completed the work on the roof On Tuesday, April 25, 2017, Chatham Fire Department is sponsoring the Sangamon County Fire Chief s Association quarterly meeting 3F29 went to Rush Truck Center and had the starter replaced. Old Tanker has had the lettering and light-bar removed to get ready for transfer Nametags were taken to spinner Plastics to be engraved for the recognition board. CLOSED SESSION Motion to go into Closed Session at 1742 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts Closed session started at 1743 hours. Closed session ended at 1805hours. Returned to open session at 1812 hours Discussion on shift alteration period Trustees would like clarification with the attorney and to move forward
Trustees discuss use of Gator and would like to only use the Gator for operational needs only. ADJOURNMENT Motion to adjourn meeting at 1930 hours was made by Trustee Perkins and was Minutes by Administrative Assistant Kashima Stotts