Industrial Extension Bureau Request for Proposal for Selection of Agencies for printing of Promotional Literature Tender No: indextb/rfp/01/2018 indextb Industrial Extension Bureau Block no.18, 2 nd Floor, Udyog Bhavan Sector-11, Gandhinagar -382 010. Phone : 079 23250492/93 Website: www.indextb.com 1
I N D E X Sr. No Section Page No 1 RFP NOTICE 3 to 4 2 INTRODUCTION 5 3 ELIGIBILY CRITERIA 6 to 7 4 SCOPE OF WORK 8 to 9 5 INSTRUCTIONS TO BIDDERS 10 to 12 6 METHODOLOGY OF EVALUATION 13 7 GENERAL TERMS AND CONDITIONS 14 to 16 8 FORMAT FOR DETAILS (ANNEXURE I TO VIII) 17 to 24 9 FINANCIAL PROPOSAL 25 10 (ANNEXURE IX TO XI) 26 to 31 2
CHAPTER-1 RFP Notice Industrial Extension Bureau Udhyog Bhavan, Gandhinagar-382010 Industrial Extension Bureau (indextb) invites bid from reputed and wellexperienced Agencies/ firms for Selection of Agencies for printing of Promotional Literature. Following shall be applicable for bidding: (i) RFP Processing Fee (Non-Refundable) (ii) Earnest Money Deposit Rs.2,500/-(Rs. Two Thousand Five Hundred only) Rs. 5,00,000 /- (Rupees Five Lacs Only) (iii) Issue of RFP Document The RFP document can be downloaded from websites www.indextb.com and or https://indextb.nprocure.com from 20.05.2018 to 30.05.2018 (iv) Pre-bid meeting (v)submission of Financial Proposal: Online Submission (vi)submission of Proposal: Offline(Physical) Submission (vi) Opening of Bid 23/05/2018 at 1200 hours Up to 1200 hours strictly on 30.05.2018 on the website https://indextb.nprocure.com. Bidders have to submit their Financial proposal as per the prescribed format online. Price bids should be submitted online only. In addition to online submission, required documents in physical form are required to be submitted before 1200 hours on 30.05.2018 at the below mentioned address: Managing Director, Industrial Extension Bureau (indextb) Block No 18, 2nd Floor, Udyog Bhavan Sector 11, Gandhinagar 382010 01/06/2018 at 1600 hrs Detailed terms & conditions and other related information is given in the RFP Document. For more details, please visit indextb website www.indextb.com or contact Managing Director, Industrial Extension Bureau on the following address: Block no.18, 2 nd Floor, Udyog Bhavan Sector-11, Gandhinagar -382 010, Phone :079-23250492/93 3
1. Bidders: 1.1 Reputed printers having adequate infrastructure with a. Hi-tech computerized equipment, b. Technical and financial capability, c. Based at Ahmedabad/Gandhinagar (i.e having office & printing facilities in the district jurisdiction of Ahmedabad / Gandhinagar) and d. Experience in the field of printing is required. Before submitting the bid, the agencies are requested to check for the minimum qualifications as prescribed in the Chapter 3- 'Eligibility Criteria' 1.2. Issue and Receipt of Bid Document: 1.2.1 The RFP Document shall be available for downloading on indextb website and https://indextb.nprocure.com and the same shall have to be submitted duly filled-in along with bid document fees mentioned in the above table, by Demand Draft drawn in the name of Industrial Extension Bureau payable at Gandhinagar. 1.2.2 The agency shall forward completed RFP document by Registered post AD/ speed Post/Courier/Hand Delivery only so as to reach the Head Office, indextb on or before 30/05/2018 till 1200 hours. i.e. the last date of submission of the RFP. indextb would not be liable for any delay in submission /receipt of the documents. 1.2.3 Financial bid has to be submitted online on https://indextb.nprocure.com before 30/05/2018 till 1200 hrs. 1.2.4 RFP processing fee of Rs. 2,500/- (Rs Two thousand Five Hundred only) (non-refundable) shall have to be furnished in form of Demand Draft only issued by Nationalized/Scheduled bank drawn in favour of Industrial Extension Bureau payable at Gandhinagar while submitting the completed documents. 1.2.5 Earnest Money Deposit (EMD) of Rs. 5,00,000/- (Rs Five Lacs only) shall also have to be furnished in the form of Demand Draft only issued by Nationalized/Scheduled bank in favour of "Industrial Extension Bureau along with RFP documents. EMD in form of cheque /cash shall not be accepted. 1.2.6 The RFP document without tender fees and EMD shall be rejected. 1.2.7 For information relating to the assignment, following may be contacted Sr.no Designation Telephone No. 1 Managing Director Phone no 079-23256592/93 Industrial Extension Bureau Block no.18, Second Floor, Udyog Bhavan, Sector-11, Gandhinagar -382 010. indextb reserves right to reject any or all offers without assigning any reason/reasons thereof. 4
2.0 INTRODUCTION CHAPTER 2 2.1 Introduction Industrial Extension Bureau (indextb) is a Government of Gujarat Organization set up to promote industrialization in the state. It facilitates investments in industrial sector in the State by providing information to the public in general and entrepreneurs in particular, regarding the opportunities available in the State of Gujarat for industry, commerce, trade, business openings and participation therein. In its efforts for promotion of industries in the state, the organization has to take up activities related to preparation of various books, brochures, booklets and other printed promotional literatures. 2.2 In addition to above, indextb participates in various programs, exhibitions, conferences and campaigns declared by the Government time to time to promote Industries in Gujarat and to attract investments in Gujarat. 2.3 With a view to perform above activities; indextb is interested in selecting well experienced agencies that can perform the high quality printing works in a very professional way. 5
3.0 ELIGIBILITY CRITERIA CHAPTER 3 Reputed agency/ printing houses must meet following minimum criteria to participate in the bidding in the pre-qualification of agencies for selection of agencies for carrying out the job of printing of brochures, books, leaflets, posters etc as per scope of work Chapter 4. The Agency not having following criteria with documentary proof; the RFP document submitted shall be rejected. Therefore, only those agency(s) are required to submit their bids who meet the following minimum qualification: 3.1 Experience: Minimum 5 years of experience in the field of printing for various requirements such as books, brochures, flyers, invitation cards, flex, vinyl, etc. Preference would be given to the agencies who have worked for Government and Semi Government Offices of State and Central Government. Kindly provide information on the following (a) Minimum 5 contracts, in each case, amount of contract should be at least Rs 10.00 lacs. (b) If in a single year, multiple contracts having value totaling to Rs.10.00 lacs with a single company /organization are available, it will be acceptable and considered as one contract. (c) Contracts older than last 03 years will not be considered. Agency(s) shall attach all the relevant supporting documents in connection with amount of work already completed, work completed certificates from the concerned Department, organization, parties etc. The information shall be given in the Annexure II, III, & VI 3.2 The firm should have its permanent establishment at Gandhinagar/Ahmedabad that will be physically verified by the department committee. Selected firm should assign a person to deal with indextb exclusively. 3.3 Technical Capacity Technical capability includes all factors determining an applicant's technical abilities other than experience given as below: -Plant and Equipment -Management/Manpower 3.3.1 Plant & Equipment: An applicant must have following plant, equipment & machineries. 6
(i) Latest branded multi-colour printing machine of various technologies such as offset, digital, etc. (ii) Coating facility (iii) Colour Laser printers. (iv) Post Printing Machinery such as punching machine, lamination machine, UV & Foiling Machine, Center Pin, Perfect, wiro & spiral binding facility (v) Scanners (vi) Job recording system (vii) In house design department for composing and designing with Computers/Laptop with appropriate software such as Corel, Page Maker, Quark Express, Photoshop and In-design (viii) Plate making arrangements. (ix) Image settler (x) Dampening processor Bidder shall give all the information as per Annexure V. 3.3.2 Management/Manpower 1. Computer operators: Minimum 4 2. Number of workers in processing department: Minimum 5 3. Number of proof readers: Minimum 1 4. Number of workers in press: Minimum 15 5. Qualified printing technologist: Minimum 2 Details of manpower should be furnished in Annexure VII 3.4 Financial capacity Bidder must have financial capacity as given below: 3.4.1 Annual Turnover (i) The average annual turnover for the last 3 years must be minimum Rs. 2.00 crores/annum (total minimum turnover for last 3 years should be Rs. 6.00 Crores) from activities related to printing. The information shall be given in Annexure IV. A Certificate of the Chartered Accountant indicating the annual turnover for the last three years (2015-16, 2016-17 and 2017-2018) along with the supporting information should be provided. 3.5 Please enclose sample publication: At least 5 printed jobs in four/five color and coating offset of different clients completely printed and produced by your firm. 3.6 The agency should not be blacklisted by any Government body like Govt. of India, Govt. of Gujarat, Govt. PSUs and corporation etc. - An affidavit to this effect should be provided by the agency on appropriate stamp paper 7
RFP Document for Selection of Printing Agency for VG2019 Summit 4.0 SCOPE OF THE WORK CHAPTER - 4 Industrial Extension Bureau (indextb) intends to select agencies for its various printing requirements for printing of promotional and other material in a very professional way. The scope of work may not be limited as described below but it may vary as per requirements and situations arising from time to time. 4.1 Data collection and Analysis The information required for the various jobs involved shall be supplied by indextb. However, the agency shall take pro-active role to collect the latest information from concerned departments of indextb. It may be the case that data supplied by indextb may require some editing, modification etc at the stages of designing and publishing. The printing agency should be able to manage at its facilities as instructed by the officer in charge of indextb for the particular printing requirements. However, final write-up, design, colour codes shall be approved by the indextb authorities. 4.2 Time Frame The various works/jobs assigned to agency from time to time, shall be completed a specified in time frame and in case of emergencies; agencies have to complete the task in stipulated time limit. If the printing agency is once selected, the contract period shall be of one year from the date of award of work order that may be extended with mutual agreement. Requirements of various jobs to be executed 4.3 Printing Agency should have full service print studio offering printing solutions to indextb. Agency should be capable of executing the task of printing promotional material, print ads and publications. Creative concepts, attractiveness, well-thought out layouts and persuasive impact approach is our prime requirement from printing work. 4.3.1 Following job works are sort out by indextb. In addition to these, other jobs related to such kind of activities shall be assigned if required: 4.3.1.1 Job:- Corporate brochure, event folder, posters, fliers, PVC stickers, Leaflet, Informatory Booklet, Administrative report, Inter office Memo, calendars, catalogues, invitation cards, diaries, Standees, backdrop, Paper carry bags, badges with plastic covers, envelopes etc. 8
Booklets preparation may require hard bound, spiral binding, perfect binding, center pinning etc. The brochures may require UV laminations and other high quality jobs. 4.3.2 Printing Mode:- The agency will have to mention the printing modes/ techniques available with them at their printing facilities such as offset printing, digital printing, and rotogravure, screen printing, etc. 4.3.3 Printing jobs based on Colour requirements: - Black & White, One colour, Two colour and Four colour and multi colour (five and six colour). All the colours shall be used as per required resolution as per requirement. 9
CHAPTER 5 5.0 INSTRUCTIONS TO BIDDERS 1. indextb will pay only for the finished, clean and acceptable copies. If the material is found completely unacceptable, indextb is bound to reject complete set of ordered material without any financial burden on it and the printer has to reprint the entire ordered material. 2. Soft copies in CD/E-mail/USB drive of final product shall be submitted to indextb if any last moment changes are carried out by the printer. 3. All the work shall be carried out as per the direction of authority/representative of indextb. 4. Agency(s) shall provide to see/overview Agency s printing and office premises, machines information, print house, various works carried out etc. at any time. 5. All the soft copies and print materials shall be property of indextb. All rights will be reserved by indextb. The material in any form shall not be used by the agency without prior permission of competent authorities of indextb and indemnify indextb about any use of copy-write material, banned material, losses, etc. 6. Looking to the experience and other eligibility criteria, if deem fit, the agency will be selected by indextb for various printing requirements. 7. The agency will have to compulsorily provide the required documents through offline mode and the price bid only through online mode on the website https://indextb.nprocure.com. 8. Bidders who wish to participate in this e-tender will have to register on https://indextb.nprocure.com. Further, bidders who wish to participate in online bids will have to procure Digital Certificate as per Information Technology Act 2000, using which they can sign their electronic bids. Bidders can procure the same from (n)code solutions a division of GNFC Ltd., or any other agency licensed by Controller of Certifying Authority, Govt. of India. Bidders who already have a valid Digital Certificate need not procure a new Digital Certificate. 9. In case, the bidders need any clarification or for training requirement for participating in e-tender, they may contact the following office: (n)code Solutions (A DIVISION OF GNFC LTD.) 403, GNFC Info Tower, S. G. Road, Bodakdev, Ahmedabad 380 054 (Gujarat). Phone: 079-2685 7316 / 17 / 18 (Ext.: 515, 565, 525) 10
10. Details of both the Demand drafts of EMD and processing fee need to be submitted online also. 11. The agency will have to bid for the printing job for all the items mentioned in the Financial Proposal (Type-1, 2 & 3). Agencies will have to bid rate of all the items mentioned in the Financial Bid else the agency will be disqualified. 12. The total approximate quantity mentioned is just for estimation. The final quantity may vary depending upon the actual requirement. 13. The order will be given to the selected agency in different lots. Whether the order is for 100 nos. or 1000 nos. or 10000 nos. and so on, the selected agency will have to print the quantity at the same rate mentioned at the time of bid. 14. Rates quoted should be inclusive of delivery charges at indextb office in Gandhinagar and shall include GST, if applicable. 15. Separate envelopes containing the RFP processing fee and EMD should be prepared and be marked as EMD and RFP Processing Fee. 16. Envelopes containing the details and required document should be placed into an envelope clearly marked RFP for selection of Printing Agency for VG 2019 Summit and sealed. 17. This outer envelope shall bear the Name of the Assignment, submission address, etc. The document must reach indextb on or before the last date of submission mentioned in the notice inviting tender. 18. At any time before the submission of Proposals, indextb may amend this document by issuing an addendum, which shall be binding on the agencies. 19. Agencies may seek clarifications on the RFP document, if any, up to the date of Pre-bid meeting. Any clarification must be asked during the pre-bid meeting. No clarifications will be entertained after the Pre-bid meeting. 20. Financial bids of only those bidders will be opened who will meet the specified eligibility criteria in Chapter 3. 21. Therefore, to be eligible for the participation in the bidding is not a guarantee for award of the work. As per rates quoted, agencies will be selected by the committee/competent authority. 11
22. Name of work in block letters must be written on top of the envelope while submitting the proposal. 23. The costs incurred by the agency(s) in making this offer, in providing clarification or attending discussions, presentation, meetings etc will be borne by the agency. 24. Application for selection bid shall be submitted in proper format with RFP Document duly signed and incomplete offers shall be rejected. 25. The language for submission of bid shall be English. 26. All Annexures shall be filled in completely and all questions shall be answered. If any particular query is not relevant, it shall be stated as NOT APPLICABLE 27. Financial data, work costs, value of work etc. shall be given in Indian rupees only. 28. The bid application must be signed by duly authorized signatory. It is required to mention his/her full name and full name of the firm with its current address. 29. Information furnished must be sufficient to show that the applicant (along with the all parties) is a capable in all respects to successfully participate in the bidding process. 30. While submitting the Annexure duly filled in, the applicant shall enclose latest copies of brochures and technical documentation giving more information about the firm and all the members. 31. Applicants are also required to furnish the names of organization for which their firm have already been selected/pre-qualified for such works since, last five years. 32. Industrial Extension Bureau reserves the right to reject any or all pre-qualification bids without assigning any reasons and the Industrial Extension Bureau's decision in this connection shall be final and binding. 12
Chapter 6 METHODOLOGY OF EVALUATION 1. The selection will be done by lowest cost method. The contract shall be awarded to the Agency bidding the lowest rate for the items asked. 2. The following calculation method will be applicable for each Type: Grand Total= A1*B1+A2*B2+A3*B3+..+An*Bn Where A= Approximate total quantity B=Rate quoted by Agency 3. The agency whose grand total will be lowest will be selected for each type separately. 4. In case of urgency or if the quantum of order is quite large then the order may get divided among more than one agency selected at the time of bidding process at the rate of L1(lowest). However, L1 bidders consent would be taken before splitting the order. 13
CHAPTER- 7 7.0 GENERAL TERMS AND CONDITIONS 7.1 Definitions and Interpretations "Agency" shall mean the individual firm or company incorporated for undertaking the activities related to professional printing and related services and shall include the legal personal representatives of such individuals or the persons composing the firm of Company or the successors of the firm/company and the permitted assignees of such individual or firm of Company. "Services" mean the Services performed by the Agency. 7.2 Representation and Warranties Agency warrants and covenants that the Services shall be performed to the highest professional standards in a safe manner in accordance with accepted practices in the area of Printing. 7.3 Termination 7.3.1 indextb shall be entitled to terminate this contract at no cost to:- (i) (ii) In the event of force majeure in accordance with later Para. Forthwith by notice in writing to Agency in the event Agency is adjudicated or found bankrupt of insolvent or any order is made or resolution passed for the winding up, liquidation of dissolution of Agency. (iii) Forthwith by giving written notice to Agency, if Agency abandons this Contract or if Agency fails to perform or observe any of the obligations on its part to be performed and observed hereunder and in the case of a breach capable of remedy fails or refuses to take steps to remedy the same within seven (7) days of written notice from indextb requiring the same to be remedied: or (iv) For any other reason by giving 10 days written notice, stating the reasons for termination. 7.3.2. Consequences of termination: (i) (ii) Termination of Contract entered with selected agency shall be without prejudice to any rights or remedies accrued to either Party prior to such termination No further payment shall become due to Agency in respect of any period after termination of this Contract with the exception only on any payment previously accrued and due to Agency under the terms of this Contract. 7.4 Force Majeure 7.4.1 A delay in or failure of performance of any one or more of its obligations by either Party shall not constitute default hereunder nor give rise to any claim for damage if such delay or failure is wholly and directly caused by any occurrence which the affected Party is unable to prevent including Acts of God by the exercise of reasonable diligence the continuation of which by the exercise of reasonable 14
diligence the affected Party is unable to control and the consequences of which the affected Party is unable to prevent, provided that the affected Party gives prompt written notice to the other Party specifying the circumstances constituting the occurrence and has used all reasonable endeavors to minimize the effects thereof. 7.4.2 If such a delay or failure of performance caused the suspension of the services hereunder for a continuous period of seven (7) days, indextb shall be entitled at any time thereafter to terminate the contract entered into subsequently with the successful bidder forthwith by written notice to Agency. 7.5. PERMITS, LAWS AND REGULATIONS 7.5.1 Agency and their sub- agency to comply with applicable laws. 7.6 Safety The Agency shall in carrying out the Services observe and be bound by all applicable laws and hereby undertakes to comply (and to ensure compliance by any Sub-agency) with all laws, ordinances, rules, regulations, bye-laws, decrees and orders whether of Government or other authority or agency having jurisdiction in relation to the Parties. Services or to the Site and the Agency shall give all notices and furnish any bonds, deposits and securities required by official authorities to permit the performance of the Services. 7.6.1 The Agency shall at his own expense arrange for all the safety provisions normally called for by the nature of the Contracted Services and as ordered by the competent Authority Representative in respect of all labour directly or indirectly employed for performance of the services while working. The Agency shall be responsible for the safety of the equipment /material during the performances of the Services in process. Agency shall also take such additional precautions as may be indicated from time to time by the Representative with a view to prevent pilferage's accidents, fire hazards, etc. 7.7 Dispute Resolution 7.7.1 Laws governing the contract This agreement shall be subjected to the Indian laws and regulation and shall be governed by the Indian laws that may be in force during the Contractual period. 7.8 Settlement of Disputes 15
Any difference of opinion between the indextb and Agency in respect of matters arising out of this Contract shall be resolved through good faith negotiation the unresolved dispute shall be referred to arbitration. The provisions of the Indian Arbitration and Conciliation Act 1996 or any statutory modification or reenactment thereof for the time being in force shall govern such arbitral proceeding. Arbitration/disputes jurisdiction is to be at Gandhinagar/Ahmedabad. 16
Annexure I RFP APPLICATION Name of work: Selection of Agencies for various Printing requirements. To, Managing Director Industrial Extension Bureau Block no.18, Second Floor, Udyog Bhavan Sector-11, Gandhinagar -382 011. Dear Sir, Having examined the Bid Documents including scope of works and eligibility criteria for the aforesaid work, we hereby submit all necessary information and relevant documents as desired. We are qualifying as per minimum requirement narrated in the Chapter 3 of the Bid Document. The application is made by us on behalf of.. In the capacity of... duly authorized to submit the offer. The necessary evidence admissible in law with respect to the authority assigned to us on behalf of the firm for applying and for completion of the contract document is attached herewith. It is certified that the information furnished in this document is authentic. The undersigned accept that the employer (indextb) reserves the rights to reject pre-qualification as well as the tender for this work without assigning any reason. Date: Place: Signature of the applicant with his capacity in the firm (Name in bracket) Encl: 1. Bid Document duly filled and signed in all the pages accepting the terms and condition. 2. Annexure I to XI duly filled in the prescribed form with supporting documents. 3. Partnership/Joint Venture legal Documents (If applicable) 4. Evidence of authority to sign 17
(i) RFP Document for Selection of Printing Agency for VG2019 Summit Annexure II AGENCY S RESOURCES 1.0 Agency s general information Bidder shall enter below, brief company particulars. 1. Business Address / Location: 2. Telephone No: 3. Tele fax No: 4. Contact Person: 5. Personnel Details: Personnel Category Number 2.0 Bidder s specific experience for minimum Five years: The bidder shall have to submit year wise detail for minimum five years for the work of similar nature already completed successfully. Copies of completion certificates from the clients shall also be submitted. 3.0 Agency's personnel: Bidder shall submit resumes of key Personnel, etc; they wish to propose for the Service especially the Personnel having experience. Agency s Representatives for this Contract is Name: Position: Address: Telephone No: Fax No: 18
Annexure III ABOUT ORGANISATION 1. Name of Company : Address : Telephone No. : Telex/Fax No. : Mobile No. : E-Mail Address : 2. Description of company : 3. No. of years of experience : as an Agency. 4. No. of years of experience : as a sub-agency. 5. PAN Number : (Provide attested Photocopy) 6 GST Identification No : (Provide attested Photocopy) 7 Registration of the Printing Press Premises with relevant authorities (Provide attested Photocopy) 19
Annexure IV FINANCIAL STATEMENT (To be given separately of each partners) 1. Name of the firm : 2. Attached audited balance : sheet and profit loss statement for the past five years 3. Annual turnover obtained from printing job undertaken by the agency as mentioned at Chapter 4: Scope of Work for each of the last three years. Year 2015-16 Year 2016-17 Year 2017-18 20
ANNEXURE V DETAILS OF PRINTING TECHNOLOGIES, PRINTING MACHINES AND EQUIPMENTS Details of various printing technologies available in-house, printing machines, publishing related equipment and infrastructure, available software, etc. should be given. Details of printing machines, type of machines, digital machines, computers, offset printing machines, commercial printing equipment etc. with all details shall be given as per Chapter 3 of Bid document. 1. Name of Bidder/Agency: 2. Printing technologies available in-house such as offset, screen, digital, roto-grave, etc. 3. Details of the machines Sr No. 1 2 3 4 5 6 7 8 9 10 and more Name of machines/equipment Description Kind and Make Remarks Note: 1. The format given may be changed as per convenience to furnish more information. 2. Brochures, invoices of purchase, details of machines/equipment etc. shall be given. 21
ANNEXURE VI EXPERIENCE -------------------------------------------------------------------------------------- Sr. No. 1. 2. 3. 4. 5. Name of the Company/Organization Year Amount of contracts 22
ANNEXURE VII Details of Manpower as mention in clause No. 3.3.2 above Manpower Computer operators Number of workers in processing department Number of proof readers Number of workers in press Qualified printing technologist Number of Employee 23
ANNEXURE VIII Litigation History : Name of Applicant / or partner : Applicants should provide information on any History of litigation or arbitration resulting from contracts executed in last five year or currently under execution. Year Award for/or against applicant Name of client. Cause of litigation and matter of dispute. Disputed Amount in Rupees. 24
Financial Proposal Submission to be made online on the website https://indextb.nprocure.com in the prescribed format therein: The quote submitted below should be inclusive of GST. The agencies are required to fill the financial proposal online only at https://indextb.nprocure.com as per the prescribed format (Financial Proposal). The proposal should be indicated in the Indian Rupees. Proposal in any other currency would not be accepted and is liable to be rejected. The fees quoted would be inclusive of all out of pocket expenses incurred for travel to attend meeting in Ahmedabad / Gandhinagar, and for client servicing. Financial Proposal submitted other than online mode will not be considered. 25
ANNEXURE IX Financial Bid for Type-1 Promotional Material Booklet-1 Specification Pages: 8 (4 Title + 4 Inside) Size (Close): 6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper: 250 GSM Sinar Matt Color: 4 Color Front / Back Finish: Centre Stapling / Loop Pin Binding with Varnish Approximate total quantity (A) 11000 Rate per copy (B) Total (A*B) Booklet-2 Booklet-3 Booklet-4 Notepad Envelope Pages: 44 (4 Title + 40 Inside) Size (Close): 6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper (Cover): 170 GSM Art Paper Paper (Inside): 130 GSM Art Paper Color: 4 Color Front / Back Finish: Centre Stapling coating on 04 title pages Pages: 40 (4 Title + 36 Inside) Size (Close): 6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper (Cover): 170 GSM Sinar Matt with Lamination Paper (Inside): 130 GSM Sinar Matt Color: 4 Color Front / Back Finish: Centre Stapling Pages: 24 (4 Title + 20 Inside) Size (Close): 6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper (Cover): 250 GSM Sinar Matt Paper (Inside): 130 GSM Sinar Matt Color: 4 Color Front / Back Finish: Centre Stapling coating with varnish on all pages Pages: 20 leaves Size (Close) :A/5 Paper (Cover): 250 GSM Sinar Matt Paper (Inside): 100 GSM Royal Ex Bond - 20 Leaves Color (Title and Back): 4 Color Color (Inside): Single Color Finish: Binding with Matt / Gloss Lamination on front Size: A/4 Paper: 100 GSM Maplitho Color: 4 Color Front Only Finish: Envelop Making (Die Cutting if needed) 4000 5000 15000 20000 5000 26
Letterhead-1 Car pass-1 Car pass-2 Lunch Pass Program Schedule Invitation card with Envelope Size: A4 Paper : Executive Bond Embose: Golden Embosing of National Emblem Printing: Multi colour Size: 7" x 4" Paper: 170 GSM Sinar Glossy Color: 4 +1 color front only Finish : cut to size with 2 gumming strip on top and bottom on front Size: 7" x 4" Paper: 170 GSM Sinar Glossy color: 4 color front only Finish : cut to size with 2 gumming strip on top and bottom on front Size: 7" x 4" Paper: 210 GSM Sinar Glossy color: 4 color front only Finish : cut to size Size (Close): 3.5'' (w) x 6'' (h) Size (Open): 14'' (w) x 6'' (h) Paper: 170 GSM Sinar Matt Color: 4 Color Front / Back Finish: 3 Creasing/Door Folding with coating Size: 5.5" x 8" Paper: 300 GSM Sinar Matt Color: 4 color front back Finish : cut to size with coating Envelop Size: 5.894" x 9.404" Paper: 130 GSM Sinar Matt Color: 4 color front back Finish : Envelop making 4500 15000 35000 30000 10000 30000 Leaflet-1 Size (Close): 3.5'' (w) x 6'' (h) Size (Open): 10.5'' (w) x 6'' (h) Paper: 170 GSM Sinar Matt Color: 4 Color Front / Back Finish: 2 Creasing/Folding with coating 17500 Certificate-1 Certificate-2 Size :A4 Paper: 170 GSM Sinar Art Paper Matt Finish Color: 4 Color Finish:Without hot lamination Size :A4 Paper: 170 GSM Sinar Art Paper Matt Finish Color: 4 Color Finish:With hot lamination 10000 22000 27
Booklet- 5 Leaflet-2 Pages: 12 including title Size (Close) :6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper (Title) : 210 GSM Art Paper with Matt Finish and Spot UV Paper (Inside) : 210 GSM Art Paper with Matt Finish Printing: 4 Color Front/Back Finish: Centre Pinning Size (Close) : 5.8'' (w) x 8.3'' (h) Size (Open) : 11.6'' (w) x 8.3'' (h) Paper: 170 GSM Sinar Matt Printing: 4 Color Front/Back Finish: Single creasing, folding, coating on all pages 6000 48000 GRAND TOTAL 28
ANNEXURE X Financial Bid for Type-2 Promotional Material Brochure Specification Pages: 20 (4 Title + 16 Inside) Size (Close): 6.92'' (w) x 9.84'' (h) Size (Open): 13.85'' (w) x 9.84'' (h) Paper (Cover): 240 GSM Mont Blanc Paper (Inside): 130 GSM Mont Blanc Color: 4 Color Front / Back Finish: Silky Satin varnishing on all pages Spot UV on front cover (VG logo) Binding: Centre Pinning Approximate total quantity (A) 28000 Rate per copy (B) Total (A*B) Profile Booklet Pages: 12 (4 Title + 8 Inside) Size (Close): 5.75'' (w) x 8.25'' (h) Size (Open): 11.5'' (w) x 8.25'' (h) Paper : 210 GSM Mont Blanc Color: 4 Color Front / Back Finish: Creasing/Folding Binding: Centre Pinning 4000 Invitation Card-1 Size (Close): 7.6''(W) x 11''(h) Size (Open):19.5'' (w) x 11'' (h) Paper : 300 GSM Insize Dali Candido Color: 4 Color Front / Back Finish: Die/DieCutting 2 Creasing, Folding with coating 8000 Invitation Card- Envelop-1 Size : 8''(W) x 11.5''(h) Paper : 200 GSM Insize Dali Candido Color: 4 Color Finish:Envelope Making 8000 Invitation Card-2 Size (Close): 7.6''(W) x 11''(h) Size (Open):19.5'' (w) x 11'' (h) Paper : 300 GSM Insize Dali Candido Color: 4 +1 Color Front / Back Finish: Die/DieCutting 2 Creasing, Folding with coating 6200 Invitation Card- Envelop-2 Size : 8''(W) x 11.5''(h) Paper : 200 GSM Insize Dali Candido Color: 4+1 Color Finish:Envelope Making 8000 Visiting Card Paper : 240 GSM Natural Evolution White Color: 4 Colour Front/Back Finish:Cut to Size 3000 GRAND TOTAL 29
ANNEXURE XI Financial Bid for Type-3 Promotional Material Bus/Ferry Sticker Food Coupon Standee-1 Standee-2 Specification Size : 12'' (w) x 18'' (h) Substrate: Standard Sticker Sheet Printing: Digital Variable number printing 4 stickers of each number category wise (Red, Yellow, Grey, Blue, Green) Size : 210 mm (w) x 148 mm (h) Paper: 100 GSM SSP Printing: 4 Colour Printing Finish: Perforation with pin binding and numbering 100 pages in one binding Note: Required 50 books of 100 pages each(submit rate per book) Only printing and fixing of flex in existing standees Size: 6 x 3 ft flex Printing: Eco-solvent vinyl printing Fixing on standees provided by indextb Printing and supply of complete standee Size: 6 x 3 ft flex Printing: Eco-solvent vinyl printing along with flex Standees to be provided by agency Approximate total quantity (A) 900 50 20 150 Rate per copy (B) Total (A*B) Bunch of Pages of diary-1 Cover Page - 1 (sizes in mm) Size: 100 (w) X 170 (h) Paper: 300 GSM Sinar Matt Color: 4 Color Front Only Finish: Cut to size with Matt Lamination, Punching and Filing Inside Pages (Separator)- 10 (Approximately) Size: 110 (w) X 170 (h) Plastic Sheet 2mm thick : Read it as 300 GSM Sinar Matt, 4 colour Front & Back Printing with Die Cutting, Punching and Filing to the order Inside Page - 40 (Approximately) Size: 100 (w) X 170 (h) Paper: 100 GSM Mondi Color: 4 Color Front / Back Finish: Cut to size, Punching and Filing to the order Inside Pages: 50 sheets (100 pages) Paper: 100 GSM, A grade Paper Color single color front/back Finish: cut to size, punching and filing 5000 30
Bunch of Pages of diary-2 Cover Page - 1 (sizes in mm) Size: 90 (w) X 153 (h) Paper: 300 GSM Sinar Matt Color: 4 Color Front Only Finish: Cut to size with Matt Lamination, Punching and Filing Inside Pages (Separator)- 10 (Approximately) Size: 100 (w) X 153 (h) Plastic Sheet 2mm thick : Read it as 300 GSM Sinar Matt, 4 colour Front & Back Printing with Die Cutting, Punching and Filing to the order Inside Page - 40 (Approximately) Size: 190 (w) X 153 (h) Paper: 100 GSM SSP Color: 4 Color Front / Back Finish: Cut to size, Punching and Filing to the order Inside Pages: 30 sheets (60 pages) Paper: 80 GSM, A grade Paper Color single color front/back Finish: cut to size, punching and filing 20000 Bunch of Pages of diary-3 Cover Page - 1 (sizes in mm) Size: 120 (w) X 200 (h) Paper: 300 GSM Sinar Matt Color: 4 Color Front Only Finish: Cut to size with Matt Lamination, Punching and Filing Inside Pages (Separator)- 10 (Approximately) Size: 130 (w) X 200 (h) 4 colour Front & Back Printing with Die Cutting, Punching and Filing to the order Inside Page - 40 (Approximately) Size: 120 (w) X 200 (h) Paper: 100 GSM Mondi Color: 4 Color Front / Back Finish: Cut to size, Punching and Filing to the order Inside Pages: 30 sheets (60 pages) Paper: 80 GSM, A grade Paper Color single color front/back Finish: cut to size, punching and filing 300 GRAND TOTAL 31