Center Harbor Board of Selectmen Board of Selectmen s Meeting Wednesday, August 16, 2017 CALL TO ORDER: At 7:00 p.m. Chairman Richard Drenkhahn called the Board of Selectmen s meeting to order. Selectmen Harry Viens and Richard Hanson were present. Heritage Commissioners David Reilly and Karen Ponton, Donna Swain, Scott Craig, Police Chief Mark Chase, Parks & Recreation Director Sandy Frost, Town Clerk/Tax Collector Mary Richardson and Selectmen s Administrative Assistant Robin Woodaman were also present. AGENDA REVIEW: No changes were made. MEETING MINUTES: August 2, 2017 Board of Selectmen s meeting minutes: Mr. Viens motioned to accept the minutes of the August 2, 2017 Board of Selectmen s meeting as presented. Mr. Hanson seconded the motion and the vote was unanimous. PUBLIC INPUT: APPOINTMENTS: POLICE CHIEF MARK CHASE: Drug take back box: Chief Chase reported the Lion s Club has offered to sponsor a permanent drug take back box, which he feels would be good for the community. He reported it would be mounted by the Police Department window in the Municipal Building, under 24-hour surveillance and would be a two lock system requiring two officers to unlock and inventory the contents. The Selectmen support the Lion s Club proposal; Chief Chase will research this further. Summer activity: Chief Chase reported the summer 2017 calls for service are comparable to the summer of 2016. He reported there were three burglaries this week. Chief Chase reported on a recent motor vehicle incident where a passerby was able to save two people before the vehicle caught fire; the passerby will be recognized for his efforts in saving two lives. Mr. Viens complemented the Police Department on their visibility this summer. CO2 monitors in cruisers: Chief Chase reported CO2 monitors have been installed in the cruisers. Prosecutor: Chief Chase reported Robert Libby, the Police Department s Prosecutor will be retiring. Kelsea Ave.: Chief Chase reported a Kelsea Ave. resident requested the speed sign be moved to the beginning of Kelsea Ave. (the Route 25B side) from the location farther in because vehicles were speeding coming onto Kelsea Ave. Chief Chase reported the sign was moved for one week; 1,491 vehicles went down Kelsea Ave. with.4% going over the speed limit in that location. Hiring boards: Chief Chase reported, at the request of the State of New Hampshire Commissioner of Safety, he sat on the hiring board for the Director of NH Bureau of 1
Emergency Communications E-911; the candidate was nominated, and confirmed, by the Governor and Executive Council. Chief Chase will now be sitting on the board for the hiring of the Tamworth Police Chief. State of New Hampshire Department of Transportation (NH DOT): Mr. Viens reported receiving correspondence from Bob Heath expressing his concern about vehicles coming down Route 25B into the village area. Chief Chase reported data collected showed speeds of 38 mph in that area; he reported the Police have been running radar from the area of the Historical Society building. He also reported trees that were impacting driver s visibility were removed last year. There was discussion regarding the Selectmen s previous meeting with the NH DOT commissioner; approximately twenty-five percent of the items the NH DOT said they would do have been done. Mr. Hanson suggested the Selectmen meet with the commissioner again; Mr. Drenkhahn and Mr. Viens agreed. A letter will be sent to the NH DOT commissioner referencing a list of items the Selectmen would like to address and requesting a meeting. Chief Chase reported the NH DOT may request engineering studies. NON PUBLIC SESSION: Non-public session: At 7:32 p.m. Mr. Drenkhahn motioned to go into a non-public session per RSA 91-A:e, II(c) to discuss matters that could affect someone s reputation. Mr. Viens seconded the motion. A roll call vote was taken: Mr. Drenkhahn yes, Mr. Viens yes, Mr. Hanson yes. Mr. Drenkhahn, Mr. Viens, Mr. Hanson, Ms. Swain, Mr. Craig, Ms. Frost and Chief Chase were present for a discussion regarding an incident at the Town Beach. At 7:45 p.m. Ms. Swain and Mr. Craig left the session. The Selectmen, Chief Chase and Ms. Frost discussed a second beach incident. At 7:55 p.m. Mr. Drenkhahn motioned to end the non-public session. Mr. Hanson seconded the motion and the vote was unanimous. RECONVENE: At 7:55 p.m. Mr. Drenkhahn reconvened the Board of Selectmen s meeting. HERITAGE COMMISSIONERS DAVID REILLY AND KAREN PONTON: Town House chimney: Ms. Ponton reported the Heritage Commission (HC) asked last Fall about repairs to the Town House chimney; however it was too late in the year weather-wise to have the repairs done. She reported Dave Cutter submitted a quote in the amount of $450 for the repairs. Ms. Ponton asked if these repairs could be done this years. Mr. Drenkhahn motioned to authorize $450 in chimney repairs with funding from the Town Building s Repairs & Maintenance Expendable Trust Fund. Mr. Hanson seconded the motion and the vote was unanimous. Town House tree removal: Ms. Ponton reported Road Agent Jeff Haines, the Road Crew and Top Notch Tree Service performed the tree work and cleared branches from the Town House; she reported it looks good. Historical Resources map layer: Ms. Ponton reported Planning/Zoning Clerk Aimee Manfredi-Sanschagrin, per the Selectmen s request, researched the cost for Cartographic Associates, Inc. (CAI) to add a historical resources map layer. She reported the following options based on 100 historic properties: 2
o Option 1, $500 per year: CAI has software that will allow one staff member/hc volunteer to upload the PDF files with historic information to the specific map and lot numbers; CAI would train the staff/volunteer. If all the PDF files are not uploaded during the course of the year, the contract could be renewed for an additional $500 per year, even if there are only a couple of files left to add. o Option 2, $750: The HC would generate an Excel spreadsheet with a list of the parcels, with the data the HC would like to include, and forward it to CAI; CAI would create the shape files and create the base layer map. o Option 3, $750 or $1,200: This option depends on whether the Town s Assessor would be using a tab or an attribute for the historic information PDF files; the Assessor is on vacation and has not been asked this question. According to CAI, a tab will not work; however an attribute will work with the Town s new SUMMIT assessing software. With this option, if the attribute is checked for a parcel, the information will be sent to the GIS mapping software, which will then auto create the dynamic map layer of historic resources. When the homeowner of an historic property, for example, looks up his property online, there will be an option for historic information like there is now for a CAI property card or a building photo. Ms. Ponton reported another scenario when someone is looking specifically for the historic resources/properties in Town, all of the properties with the attribute checked will appear on a map as, for example, purple dots. This option would cost $750 if done when the Town converts from Vision software to SUMMIT software in mid-october, otherwise the cost is $1,200. Note: All 3 options listed above could be updated at the same time that the Town does the annual update and maintenance at no additional charge. o Option 4, no cost: This option would be to find free mapping software (if available and appropriate for the purposes) and volunteers (possibly Plymouth State University students) to create the historical resources map. This map would be stored, updated and maintained on the Town s Heritage Commission webpage. Mr. Viens expressed his concern on relying too much on volunteers and imposing on their time; Mr. Drenkhahn and Mr. Hanson agreed. Ms. Ponton reported the third option would be the preferred one. Mr. Viens requested CAI be asked if they could do option 3 this year and defer the billing until 2018 as this was not budgeted for in 2017. TAX COLLECTOR/TOWN CLERK MARY RICHARDSON: Property tax deeds: Ms. Richardson reported four properties could be deeded for delinquent property taxes and explained she is working with all of them on payment arrangements. Mr. Drenkhahn motioned to waive deeding the four delinquent properties. Mr. Hanson seconded the motion and the vote was unanimous. 3
SELECTMEN S REPORTS: HARRY VIENS: Town of Moultonborough plowing private roads: Mr. Viens reported the Town of Moultonborough will be holding a public hearing to discuss plowing private roads if they are designated emergency lanes. It was reported that emergency lane designation was discussed as part of Center Harbor s process of discontinuing the practice of plowing private roads approximately ten years ago. There was discussion regarding the need for an additional employee and additional plowing equipment if plowing private roads with public funds were to be allowed. ENERGY COMMITTEE (EC): Mr. Drenkhahn reported on the August 10 th EC meeting: Highway Garage weatherization project: Mr. Drenkhahn reported proposals were opened; Bernie Volz is creating a spreadsheet with each bidder s proposals. He reported this project may be done in two phases. Mr. Drenkhahn reported there was discussion regarding the possibility of the garage needing an air exchanger. He reported there was discussion regarding the procedure for the Town accepting rebates; Ms. Woodaman will research the requirement of RSA 31:95 to accept unanticipated funds. Electronic Request for Proposals (RFP): Mr. Drenkhahn reported there was discussion regarding whether or not the Town could accept electronic RFP s; an amendment to the Town s Purchasing Policies would be needed. Library lighting upgrade project: Mr. Drenkhahn reported the materials are in for the Library lighting upgrade project and the installation should begin on September 18, 2017. UNFINISHED BUSINESS: PERAMBULATION: The Selectmen previously requested Walter Johnson, Town Administrator for the Town of Moultonborough, be contacted regarding the joint boundary line perambulation project, which is required to be performed every seven years per State statutes. Mr. Johnson reported the Moultonborough Selectmen discussed the perambulation; Moultonborough Selectman Russ Wakefield, who did the 2003 perambulation, reported that with the lines now digitized there really isn t a need to walk the line as in the past. Mr. Johnson asked if the Center Harbor Selectmen would like to walk the line or just confirm the easily accessible monuments are still there. Ms. Ponton suggested the Selectmen consider requesting a Plymouth State University student volunteer for this project; she will forward contact information to the Selectmen. YEAR ROUND, PART TIME EMPLOYEE VACATION POLCY: Mr. Viens motioned to amend the Town s personnel policies to authorize year-round, part time employees, who are scheduled to work at least sixty hours per month, pro-rated vacation pay. Mr. Hanson seconded the motion and the vote was unanimous. JULY 4 TH FOOTRACE: Parks & Recreation Director Sandy Frost reported on an additional July 4 th footrace sponsor; Jackie s Boutique - $250. 4
NEW BUSINESS: METROCAST CABLE TRANSFER TO ATLANTIC BROADBAND: The Selectmen received, and reviewed, information relating to the proposed transfer of MetroCast Cable to Atlantic Broadband. Mr. Viens requested clarification that the Town s current contract with MetroCast will remain in place as previously negotiated. CORRESPONDENCE: ROLAND GARLAND: A frame message board: Center Harbor Historical Society President Roland Garland requested permission to place an A frame message board, advertising the Historical Society s August 24 th car show and program, on the Route 25 side of the bandstand property. Mr. Hanson motioned to allow the placement of the A frame message board. Mr. Viens seconded the motion and the vote was unanimous. US DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA): Winnipesaukee Watershed Discovery Report: The Selectmen received, and reviewed, FEMA s Winnipesaukee Watershed Discovery Report. Mr. Viens requested this information be put on the Town s website. ADDITIONAL BUSINESS PARKS & RECREATION DEPARTMENT: Facility Request Application: Mr. Drenkhahn motioned to sign the following Facility Request Application, which has been approved by Ms. Frost: NH Bass Hunters Mr. Hanson seconded the motion and the vote was unanimous. STATE OF NEW HAMPSHIRE: State of New Hampshire Department of Transportation (NH DOT): The Selectmen previously received notification that the Town will receive $40,311.63 in State Highway Block Grant Aid for FY 2018. The Selectmen received notification that the provisions of RSA 31-95-b apply for the Town to accept these funds; for amounts $10,000 or greater a public hearing is required. The Selectmen scheduled a public hearing for Wednesday, September 6, 2017 at 7:00 p.m. State of New Hampshire Department of Revenue Administration (NH DRA): o NH DRA Certification of Yield Taxes Assessed : The Selectmen reviewed the following NH DRA Certification of Yield Taxes Assessed : Lakes Region Conservation Trust TML 209-9 5
The Selectmen discussed this timber cut being cleanup from the March 2017 storm. Mr. Drenkhahn motioned to abate the yield tax assessment of $376.18 due to it being storm cleanup. Mr. Viens seconded the motion and the vote was unanimous. o NH DRA MS-1 Extension Request Form : Mr. Drenkhahn motioned to sign the NH DRA MS-1 Extension Request Form requesting an extension for the filing of the MS-1 until November 1, 2017 due to the Town s revaluation of property assessment process. Mr. Viens seconded the motion and the vote was unanimous. CONSTRUCTION PERMIT APPLICATIONS: The Selectmen reviewed the following approved construction permit applications: Hubbell TML 221-11 Wannenwetsch TML 226-58 Davis TML 214-4 DeGrace TML 222-11 Buhrman TML 101-8 Picard TML 223-35 Scott TML 221-32 GENERAL JOURNAL ENTRIES: The Selectmen reviewed, and approved, the general journal entries as presented. CURRENT BILLS PAYABLE: The Selectmen reviewed, and approved, the payroll and accounts payable manifests as presented. ADJOURNMENT: At 8:56 p.m. Mr. Viens motioned to adjourn the Board of Selectmen s meeting. Mr. Drenkhahn seconded the motion and the vote was unanimous. Respectfully submitted, Robin Woodaman 6