MICROTEK ScanMaker i900 Scanning Instructions Turn scanner on about 20 minutes before scanning begins. Clean the scan bed with cleaner (to remove fingerprints). Leave the lid up so that the glass is completely dry before you begin scanning. Before positioning the item to be scanned, spray the item with canned air to remove dust, hairs, etc. Also spray the glass scanning platform to remove dust or hairs. (This should be done for every item scanned.) Position the item to be scanned face down on lower left hand corner of the glass scanning platform. (The top should be closest to you.) Open the Microtek ScanWizard Pro scanning software. Click on Prescan Button Wait until the image is scanned and the preview image appears. Crop the image to be scanned by dragging the red corner markers to frame the image to be scanned and saved. If the preview shows that the item is not properly aligned on the scanning bed, reposition the item, then click on preview again. Repeat as necessary. Click on Batch button A new window will open. Next to Save in Navigate to the D drive then to your folder (e.g.., Kay s Scans, Jen s Scans), then to the appropriate project sub-folder (e.g., NSA001, EVP). Follow the naming conventions outlined in the File Naming conventions 2010 document (included in Appendix A).
Then if you are using the Auto filename feature, set your file prefix and the start file # by looking at where you are in your folder. If you do not want to use the Auto filename feature, simply uncheck the box and write in the correct file name. These settings are always consistent: Save as type = TIFF Send image to application after saving = Adobe Photoshop After your settings are finished, click the Save Button. This will scan the image and then open the TIFF file in Photoshop. A new window will pop up. Click done..
Before leaving ScanWizard Pro REMEMBER to correct the settings! Essentially it is just the Scan Frame dimensions that you should have to reset. They should look like this: In Photoshop Enlarge the scanned image to examine the scan: Is it sharp? Are there any dust spots? Are there any lines/hairs not in the original? Does it look like an excellent scan? Use photoshop tools such as clone stamp and filters to remove dust spots or other imperfections in the scan that do not represent the original. Use the Crop tool in Photoshop to crop the image if necessary. (pay close attention to the appearance of a pink line on the left hand side of the scan) Select File then Save (File should already have the correct name.)
When you have completed scanning for the day, PLEASE remember to TURN OFF THE SCANNER! If we leave the scanner on continuously the blub can burn out and that can be mighty expensive to fix. Thanks!!!! See Appendix B for directions for converting file from TIFF to JPEG (primarily for emergency requests to be sent via email).
Appendix A : File Naming conventions 2010 Projects with materials in physical boxes that are numbered: For projects, such as the Administrative Newsletters, where materials being digitized are already interfiled into the physical archives follow the following conventions. The file naming convention is based upon the category (reflected in the box number), the box number, and a numerical extension to make the file name unique. Examples: Physical Box Number Order Number of the physical item within the box Physical Box Number Number of Item within the box (base of the digital file name) If it is a compound object (i.e., a single newsletter with 4 pages) add a letter at the end of the digital file name to denote 1 st page = A; 2 nd page = B; 3 rd page = C NSA001 NSA002 NSA003 1 st item within the box 3rd item within the box 8 th item within the box NSA001-001 NSA002-003 1st Newsletter, page 1 = NSA001-001A.tiff 1st Newsletter, page 2 = NSA001-001B.tiff 1st Newsletter, page 3 = NSA001-001C.tiff 1st Newsletter, page 4 = NSA001-001D.tiff 3rd Newsletter, page 1 = NSA002-003A.tiff 3rd Newsletter, page 2 = NSA002-003B.tiff 3rd Newsletter, page 3 = NSA002-003C.tiff NSA003-008 8 th Newsletter, NOT compound object = NSA003-008.tiff Where to save these files: As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the scanning computer station in Archives. Here is an example of the way in which we would prefer you to create project folders: Scanner s Personal Project File Sub-folder for Specific Project Individual Files saved in sub-folder Kay s Scans NSA001 NSA001-001A.tiff NSA001-001B.tiff NSA001-001C.tiff NSA001-001D.tiff NSA002 NSA002-003A.tiff NSA002-003B.tiff NSA002-003C.tiff NSA003 NSA003-008.tiff
Projects where resources are not yet interfiled into the physical archives (i.e., no physical box number): Projects such as unprocessed photographs, slides, digitized videos, CDs, Audio, etc. fall into this category. The file naming convention is based upon the category the resource(s) fit into, the media type, and a numerical extension to make the file name unique. Examples: Archives Category (Subject based) Media Type Root File Name Alphanumeric extension. ( Each individual scanner will be assigned a specific letter to use. For example Kay = A; Cindy = B; Gordon = C) Examples of Possible Digital File Names (Note: If it is a compound object the addition of a letter at the end of the digital file name to denote part 1, part 2, etc. still applies.) CT (Commencements) D (DVD) CTD- C00001 thru C99999 CTD-C00001.tiff CTD-C00002.tiff CTD-C00003.tiff CTD-C00004.tiff EV (Events, College) P (Photos) EVP- A00001 thru A99999 EVP-A00001.tiff EVP-A00002.tiff EVP-A00003.tiff SC (Sports, College) P (Photos) SCP- B00001 thru B99999 SCP-B00001A.tiff SCP-B00001B.tiff SCP-B00002.tiff Where to save these files: As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the scanning computer station in Archives. Here is an example of the way in which we would prefer you to create project folders: Scanner s Personal Project File Sub-folder for Specific Project Individual Files saved in sub-folder Kay s Scans EVP (for Events, College Photos) EVP-A00001.tiff EVP-A00002.tiff EVP-A00003.tiff EVP-A00004.tiff Cindy s Scans SCP (for Sports, College Photos) SCP-B00001A.tiff SCP-B00001B.tiff SCP-B00002.tiff
Appendix B: Converting TIFF files to JPEG files Once a file has been saved as a TIFF (lossless) format. It is possible to save a derivative copy of the file as a JPEG (which is a lossy format). Open the TIFF file in Photoshop. Select File then Save As Choose whatever location is appropriate to save the file to. Select Format: JPEG (.jpg) Select save