10831 Surry County Board of Commissioners Meeting of February 3, 2014 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on February 3, 2014. The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman Eddie Harris, Vice-Chairman Paul Johnson, Commissioner R.F. Buck Golding, Commissioner Jimmy Miller and Commissioner Larry Phillips. Others present for the meeting, at various times, were: Chris Knopf, County Manager Edwin Woltz, County Attorney Betty Taylor, Assistant County Manager for Budget and Finance Sandy Snow, Human Resources Officer, filling in as Clerk to the Board for Conchita Atkins Samantha Ange, Health Director Daniel White, Parks and Recreation Director Sheriff Graham Atkinson Don Mitchell, Facilities Director Dr. Travis Reeves, Surry County Schools Superintendent Surry County School Board Members Maggie Simmons, Health and Nutrition Center News Media Chairman Harris called the meeting to order. Commissioner Miller delivered the invocation and led the Pledge of Allegiance. _ Chairman Harris requested the Board review and approve the agenda. Commissioner Miller, the Board voted unanimously to approve the agenda. Chairman Harris requested the Board to consider the minutes of the January 21, 2014 meeting. Upon motion of Commissioner Phillips, seconded by Commissioner Golding, the Board voted unanimously to approve the minutes. Chairman Harris requested that the Board consider the consent agenda. Commissioner Johnson, the Board voted unanimously to approve the following consent agenda items:
Meeting of February 3, 2014 Continued 10832 Request from the County Manager: Approve the following resolution regarding the addition of Pat Irwin Road to the Secondary Road System: NORTH CAROLINA COUNTY OF SURRY N. C. DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM Road Name: Pat Irwin Road WHEREAS, the attached petition has been filed with the Surry County Board of Commissioners, requesting that the above named road be added to the Secondary Road System; and WHEREAS, the Board is of the opinion that the above described road should be added to the Secondary Road System, if the road meets minimum standards and criteria established by the Highway Division of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, BE IT RESOLVED by the Surry County Board of Commissioners that the Highway Division is hereby requested to review the above-described road, and to take over the road for maintenance if it meets established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Surry County Board of Commissioners at a meeting on February 3, 2014 as referenced in the minutes of said meeting. Requests from the Assistant County Manager for Budget and Finance: Approve the Management Information Director to renew the Microsoft Enterprise Agreement Contract for three years. Approve the Sheriff s Department to use insurance proceeds and funds from their existing budget or revenue to purchase two replacement vehicles. Approve budget change no. 12 as follows: The Board of County Commissioners approved an amendment to the FY 2013-2014 Budget Ordinance at their meeting on February 3, 2014. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Sheriff's 1054310 52010 Supplies and Materials 93,700 2,364 96,064 Increase departmental total. 4,467,467 2,364 4,469,831 Communications 1054325 54200 Telephone 80,000 1,425 81,425 Increase departmental total. 1,113,848 1,425 1,115,273 REVENUE 1044000 48200 Surplus Property 10,000 2,364 12,364 1044000 48900 Miscellaneous 16,173 1,425 17,598 Increase fund totals. 67,379,584 3,789 67,383,373
Meeting of February 3, 2014 Continued 10833 SURRY COUNTY TDA EXPENDITURES Surry County TDA 99054995 54500 Marketing and Promotions 39,525 8,890 48,415 Increase departmental total. 70,000 8,890 78,890 Yadkin Valley Golf (NEW) 99054996 51500 Professional Services 0 12,000 12,000 99054996 52010 Supplies and Materials 0 500 500 99054996 54200 Telephone 0 500 500 99054996 54250 Postage 0 500 500 99054996 54400 Advertising 0 10,000 10,000 99054996 54500 Marketing and Promotions 0 21,500 21,500 Increase departmental total. 0 45,000 45,000 REVENUE 99044995 41800 Room Occupancy Tax 70,000 8,890 78,890 99044996 44620 Yadkin Valley Golf (NEW) 0 45,000 45,000 Increase fund totals. 70,000 53,890 123,890 Request from the Human Resources Director: Approve Robert Brindle to have cruise-in events around the Historic Courthouse, March through September 2014, on the second Saturday of each month. _ Chairman Harris then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. J. T. Henson asked for the Board s support to clean up the County s roadsides. He suggested to work through the Department of Corrections for on-going clean-up efforts. The Board discussed past efforts and the use of community service workers and volunteers. Chairman Harris suggested the Board discuss with Dr. Travis Reeves, Surry County Schools Superintendent. Anthony Kammer addressed the Board regarding concerns with Jarvis Plantation Road. He presented to the Board a written request for assistance in upkeep on the road, which is in a development. The possible availability of emergency State funding was discussed. Commissioner Miller, the Board voted unanimously to forward Mr. Kammer s request to Senator Shirley Randleman, Representative Sarah Stevens, and Mike Pettyjohn, Division Engineer, for review. Commissioner Johnson stated he took a resolution opposing a proposed petroleum soil site in Stokes County to the Stokes County Planning Board and the request from the petitioner was denied. Commissioner Johnson will present the resolution to the Stokes County Board of Commissioners at their upcoming meeting. Commissioner Johnson stated former County employee Eldon Rogers has been hospitalized since last September and asked everyone to keep Mr. Rogers in their thoughts. There being no additional comments, Chairman Harris closed the open forum, and the Board resumed regular business.
Meeting of February 3, 2014 Continued 10834 Maggie Simmons, Public Health Educator with the Health and Nutrition Center, presented the State of the County Health Report. Ms. Simmons addressed Surry County demographics, health statistics, child safety/injury prevention, healthy aging, diabetes and obesity prevention, tobacco prevention and cessation, Project Lazarus Surry, substance abuse, emerging issues, and new initiatives. Ms. Simmons identified the four primary health concerns as identified in the 2010 Community Health Assessment. They are obesity, substance abuse, healthy aging, and injury prevention. Commissioner Miller asked about diabetes education and diabetes testing in the School Systems. Commissioner Phillips discussed substance abuse in the School Systems. Commissioner Phillips gave a presentation on economic development incentives. Commissioner Phillips discussed the Economic Development Task Force and the role of incentives. He discussed the importance of incentives relative to other factors, with the most important being the availability of skilled labor. Chairman Harris commended Commissioner Phillips on his role with the Task Force. Chairman Harris informed the audience that it was time for the special recognition portion of the agenda. The Board recognized the following individual: Timmy Sawyers, Special Olympics North Carolina, for being named November 2013 Special Olympics Athlete of the Month for participating in Special Olympics Basketball at the local and State level. The Board took a five minute recess. The Board resumed regular business. Todd Tucker, Economic Development Partnership President, gave the Board a brief economic development update. Mr. Tucker reviewed 2013 accomplishments in comparison to 2012. He stated the Partnership helps businesses grow and recruits and markets new industry. He also discussed 2013 projects including a new Surry County video, a new website, and leadership programs. Primary reasons for industry location to Surry County were discussed, including proximity to transportation and proximity to large metro areas. Chris Knopf, County Manager, presented the Westfield Athletic Boosters Club lease agreement. Commissioner Golding, the Board voted unanimously to approve the lease agreement. Chris Knopf, County Manager, informed the Board that Martha Brintle, MIS Director, and Sandy Snow, Human Resources Officer,
Meeting of February 3, 2014 Continued 10835 in consultation with the Institute of Government and the County Attorney, have developed a proposed Social Media Policy that will govern the use of all social media platforms as it relates to County employees. The policy addresses both the use of social media by various departments to better communicate with the public and the use of personal social media accounts by employees as it relates to the County s liability. Martha Brintle addressed the benefits of having a social media policy and the importance of employee awareness of social media. Upon motion by Commissioner Phillips, seconded by Commissioner Johnson, the Board voted unanimously to approve the Social Media policy, to be reviewed again in six months. Don Mitchell, Facilities Management Director, discussed the Granite Tactical Vehicle property on Newsome Street. Granite Tactical Vehicles, Inc. has notified the County they intend to exercise the option to purchase the property. Upon motion by Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to approve for the County Manager and the County Attorney to prepare closing paperwork and convey the site. Don Mitchell discussed a proposal from Carolina West to place nine antennas on the County s water tank in the Pine Ridge area. A ten year lease with the option to renegotiate and renew was discussed. It was the consensus of the Board to direct the Facilities Management Director and the County Attorney to return to the Board with a contract, for their review, for a lease agreement with Carolina West. Daniel White, Parks and Recreation Director, presented a request to apply and accept, if awarded, a RTP Grant for two canoe accesses and a RTP Grant for a five-mile section of trail leading from Chatham Park to the Wayne Farms complex. Upon motion of Chairman Harris, seconded by Commissioner Johnson, the Board voted unanimously for the Parks and Recreation Director to apply for and accept, if awarded, the two RTP grants. Chris Knopf, County Manager, discussed a request from the Town of Dobson for an annual allocation payment of $25,000. Commissioner Miller, the Board voted unanimously to pay the $25,000 request to the Town of Dobson and revisit future allocations during the budget process. The County Manager will inform the Town of Dobson. Chris Knopf, County Manager, addressed the Board regarding a member of the Board being a liaison member of the Extension Advisory Council Membership.
Meeting of February 3, 2014 Continued 10836 Commissioner Johnson, the Board voted unanimously to appoint Chairman Harris to the Extension Advisory Council. Chairman Harris discussed the no-till drill rental agreement. Upon motion of Chairman Harris, seconded by Commissioner Johnson, the Board voted unanimously to direct the County Manager and the County Attorney to work with Surry Soil and Water to finalize the no-till drill rental agreement. The County Manager informed the Board of an invitation from the Town of Elkin to join them for dinner on Friday, February 21, 2014 at 6 pm at the Elkin Center, during their annual retreat. The County Manager informed the Board that the Annual Reports from the departments are complete and copies have been prepared for the Board. Notebooks for the retreat will be available at the next meeting. The County Manager informed the Board of two upcoming events, both to be on February 13, 2014. The two events are the Elected Officials Roundtable and the Tourism Summit. Board members were reminded to notify the Clerk to the Board or County Manager if they plan to attend. Dr. Travis Reeves, Surry County Schools Superintendent, addressed the Board regarding school resources officer grants. Dr. Reeves recognized members of his Board of Education and Sheriff Graham Atkinson. Dr. Reeves addressed the Board regarding a proposal to support an application for a two-year, two for one matching grant that would provide school resource officers in the four middle schools. Commissioner Phillips discussed future County funding responsibilities at the end of the two year period. Dr. Reeves commended the County s current school resource officers. Sheriff Atkinson spoke of the benefits of the SRO program. Commissioner Johnson, the Board voted unanimously to approve for Surry County Schools to apply for and accept, if awarded, the School Resource Officer grant. Commissioner Johnson, the Board voted unanimously to go into closed session to discuss personnel pursuant to G.S. 143-318.11(a)(6). The Board came out of closed session and resumed regular business. Upon motion of Commissioner Phillips, seconded by Commissioner Johnson, the Board voted unanimously to approve a
Meeting of February 3, 2014 Continued 10837 one-step increase for employee #1018 due to educational attainment. Commissioner Miller, the Board approved for the Health Director to apply for and accept, if awarded, a Migrant Health Farmworker grant. Upon motion of Commissioner Phillips, seconded by Commissioner Johnson, the Board voted unanimously to amend the Personnel Ordinance by making the following change to Appendix A, Position Classification Plan, effective February 1, 2014: Reclassify the Data Base Manager from Grade 67 to Grade 70. Move employee #2321 to Grade/Step 70-9. There was no further business to come before the Board. Commissioner Golding, the Board voted unanimously to adjourn. The meeting ended at 10:30 p.m. Sandy Snow Deputy Clerk to the Board