63PZ02XX Report For: Project: Elkton, V VENDOR DOCUMENT REQUIREMENTS Document No.: -J-VD-4008 Title: PRESSURE GUGES Jacobs Project No. Latest Version 16 Jun 2014 REV DTE BY CK PPROVLS PGES PROJ. CLIENT-DTE 16 Jun 2014 FB FB JS ll REMRKS Issued for Bid Submitted by: Jacobs Engineering Group Inc. Conshohocken,P 610-238-1000
GENERL INSTRUCTIONS Package Title: PRESSURE GUGES Client: Document No.: -J-VD-4008 Location: Elkton, V Date: 16 Jun 2014 HRD COPY DOCUMENT DESTINTIONS w/ Quote submit to: for pproval & Certified submit to: for Turnover Package submit to: Jacobs Engineering Group Inc. Jacobs Engineering Group Inc. Jacobs Engineering Group Inc. Three Tower Bridge Three Tower Bridge Three Tower Bridge Two sh Street - Suite 3000 Two sh Street - Suite 3000 Two sh Street - Suite 3000 Conshohocken, P 19428-2074 Conshohocken, P 19428-2074 Conshohocken, P 19428-2074 tt: See RFQ Document for Contact ttn: Document Control For: ttn: Document Control For: - - w/ quote submit to: Refer to RFQ Documents ELECTRONIC COPY DOCUMENT DESTINTIONS for pproval & Certified submit to: for Turnover Package submit to: http://63pz02xx.jacobs.com/ http://63pz02xx.jacobs.com/ /[Your Company PGE] /[Your Company PGE] STTUS PPROVED (P) PPROVED S NOTED (N) REVISE ND RESUBMIT (RR) DISPPROVED - RESUBMIT (DR) NOT REQUIRED FOR REVIEW (NRR) CERTIFIED/FINL/S BUILT (C/F) SUBMITTL PPROVL CODES DESCRIPTION Released For Fabrication, Resubmit Certified, s-built, Final Documentation Released For Fabrication,Incorporate and Resubmit Certified, s-built, Final Documentation Not Released For Fabrication Major Revision Required, Incorporate nd Resubmit For pproval Not Released For Fabrication Total Revision Required, Incorporate nd Resubmit For pproval Information p Only or Documentation ( p Not Requested, ) y No Technical q, Review Required Documentation such as Manuals or Catalog cuts that are 100% cceptable GENERL INSTRUCTIONS 1. The Seller shall submit the indicated quantities of all drawings and documents, as listed on the attached "Vendor Document Requirements" (VDR) form, to the hard copy and electronic copy destinations listed below. 2. 3. 4. Failure to include the required quantities of "w/ Quote" documents with the Seller's proposal may result in disqualification of the Seller's proposal from consideration for purchase. fter an order is placed, unless otherwise explicitly authorized by the Buyer in writing, the Seller shall not purchase materials or begin fabrication until all applicable drawings and documents are approved by the Buyer. The Seller shall include a transmittal with each document submittal. The Seller shall assign a unique sequential number to each transmittal. In addition, each transmittal shall include the following information: Client Name Jacobs VDR Numbers (per attached form) Purchase Order Number (Vendor) Drawing Numbers Project Name Drawing Revision Numbers and Dates Jacobs Project Number Purpose of Submittal (e.g. "Preliminary," "For Equipment Tag Number(s) pproval," "Certified," etc.) File Name: 63PZ02XX_-J-VD-4008 Page 2 of 6
GENERL INSTRUCTIONS Package Title: PRESSURE GUGES Client: Document No.: -J-VD-4008 Location: Elkton, V Date: 16 Jun 2014 5. 6. 7. GENERL INSTRUCTIONS (CONTINUED) The Seller shall mark LL documents with the equipment tag number and the Jacobs VDR numbers (indicated on the VDR Form.) If multiple VDR numbers apply to a single document, the Seller shall list all applicable VDR numbers. ll hard copy documents shall be submitted on white bond paper. Electronic files shall use dobe PDF 8. 9. 10. fter "pproved" or "pproved as Noted" documents are returned to the Seller, the Seller shall incorporate all Buyer comments and submit revised drawings marked Certified within two weeks. Draft copies of all Turn Over Package (TOP) documents shall be available for Buyer review 2 weeks prior to the time of Factory cceptance Testing (if applicable,) or sooner, if indicated on the VDR Form. t the conclusion of all factory inspection and testing, the Seller shall update all documents to reflect "as built" conditions. 11. The Seller shall prepare and submit binders (data books) and CDs that include all "Turnover Package" documents listed on the attached Vendor Document Requirements (VDR) Form. Documents shall be collated in each binder (data book) in the order that they are listed on the VDR Form. Each binder (data book) shall include the following:. B. C. Binder Cover Page including the manufacturer name, client name, project name, purchase order number, Jacobs project number, equipment name or description, equipment tag number(s) and date. The binder cover page shall include the "volume number" when multiple binders are needed. Binder Spine Insert including the same information as on the Binder Cover Page. Labeled Binder Divider Tabs for each of the category headings listed on the VDR Form. The Seller shall include additional divider tabs for each valve and instrument type. 12. The Seller shall prepare CDs with electronic copies of all turnover package documents. Hand written documents (such as shop travelers) shall be scanned and included electronically. Electronic documents shall be stored in subfolders for each of the category headings listed on the VDR Form. CDs labels shall include the same project information as required (above) for the Binder Cover Page. Electronic files on the CDs shall be organized in subfolders an assembled to match the order of documents in the hard copy binders. File Name: 63PZ02XX_-J-VD-4008 Page 3 of 6
Property of Jacobs Engineering Group. Unauthorized use is prohibited. Contact Jacobs legal department if unauthorized use is detected. VENDOR DOCUMENT REQUIREMENTS Package Title: PRESSURE GUGES Client: Location: Elkton, V Tag No.(s): Doc No.: -J-VD-4008 Rev: / 16 Jun 2014 Refer to Datasheets FT=vailable at FT, RD=fter Return of pproved Documents, RO=fter Receipt of Order, UR=vailable Upon Request S=fter Shipment, BD=Before Delivery, CD=Compact Disc, E=Electronic File, HC=Hard Copy, PFT=Prior to FT, WS=With Shipment LIST OF REQUIRED VENDOR SUBMITTLS w/ Quote For Review / pproval Final Record (TOP) #### Qty Req'd Qty Req'd Date Due Qty Req'd Date Due Comments 000 GENERL: 001 Document Index 002 Installation, Operation & Maintenance Manual 003 Warranty Certificate or Statement 1 E / 3 HC 004 Recommended Spare Parts List 009 Exceptions and Clarifications List 1 E / 3 HC * 200 200 CLCS & COMPONENT DETILS: 202 Component Cut Sheets and/or Drawings 1 E / 3 HC 4 wks RO 216 Instrument Calibration Certificates 700 700 WELDING, MTERILS, SURFCE FINISHING: 703 Material Test Reports (MTRs) 705 (Material) Certificates of Compliance NOTES 1. 2. If not included in the Seller's standard documentation package, the Seller may provide an optional price adder for this item. Please note that the term "WS" (with shipment) refers to the timing of document issue and NOT to the method. TOP documents must NOT to be shipped to the same address as the equipment. ll TOP documents must be issued to the Jacobs physical address and email address indicated on the General Instructions page of the VDR. Failure to comply with this requirement may delay payment. File Name: 63PZ02XX_-J-VD-4008 Page 4 of 6
DEFINITIONS Client: Location: Elkton, V Document No.: Date: -J-VD-4008 16 Jun 2014 VDR No. Document Definition 000 GENERL: 1 Document Index -. The Document Index shall be used as the Table of contents for the Turn Over Package (TOP.) B. The index shall include all documents required per the VDR Form, plus any Seller-standard TOP documents not listed on the VDR form. C. Documents shall be listed in sequential VDR number order with section headers as indicated on the VDR Form. 2 Installation, Operation & Maintenance Manual - Including the following:. Vendor Information - name, address, telephone, website, etc. B. (High level) Equipment / system / process description C. Safety precautions D. Basis of design (applies only to custom systems) E. Installation requirements - Information and procedures for offloading, rigging, uncrating, handling, setting in place, aligning, connecting utilities, grounding and mechanical isolation as applicable F. Pre-startup check list; including all required safety checks G. Start-up commissioning checklists, data sheets, etc. H. Start-up and shut-down procedures I. Operating instructions J. Sequence of operations K. Troubleshooting guide L. Routine and preventative maintenance schedule and procedures M. Design calculations (applies only to custom systems) N. Utility requirements and/or utility consumption data O. Engineering data and reference P. Bill of materials Q. Calibration procedures for all instruments. Note: Note: The Seller shall include manuals for all procured, tagged sub-components (e.g. equipment, instruments, valves, piping components etc.) under VDR number 219. The Seller shall include manuals for all electrical and control components (e.g. PLCs, OIT, VFDs, singleloop controllers, timers, counters, etc.) under VDR number 415. 3 4 Warrantee Certificate or Statement - Including the specific nature of the warranty (e.g. "defects in design, materials and workmanship") the warranty duration (from the time of shipment and/or from when the equipment is put into service) and applicability of warranties provided by sub-component vendors. Recommended Spare Parts List - list of all recommended spare parts, including part numbers, part descriptions, and required quantities. Seller shall add unit pricing and lead times upon request. 9 Exceptions and Clarifications List - The Seller shall list all exceptions and clarifications to the Buyer's specification package. The Seller shall cite the specification section or data sheet line number for each exception. Please note that in cases of conflict between the Buyer's specifications and the Seller's quotation, the Buyer's specifications shall take precedence; unless the item is listed by the Seller on the exceptions & clarifications list and stated to be "accepted" by the Buyer. 200 CLCS & COMPONENT DETILS: 202 Component Cut Sheets and/or Drawings - For systems and packaged equipment, the Seller shall provide cut File Name: 63PZ02XX_-J-VD-4008 Page 5 of 6
DEFINITIONS Client: Location: Elkton, V Document No.: Date: -J-VD-4008 16 Jun 2014 VDR No. Document Definition sheets and/or drawings for all tagged items. For custom equipment included in systems (e.g. Vessels, gitators, Heat Exchangers, etc.) the Seller shall provide a General rrangement Drawing from the equipment manufacturer in accordance with the "General rrangement Drawing" requirements listed above. For standard components such as instruments, valves, steam traps, strainers, check valves, flow orifices and flex hoses, the Seller shall provide a cut sheet (often called a "Product Data Sheet."). The cut sheet (or "Product Data Sheet") shall describe the component features and must provide "ordering information" (i.e. an explanation of exactly what is designated by each digit of the model number.) The cut sheet must also indicate dimensional information, materials of construction, surface finish, connection sizes and types, and instrument ranges. The Seller must indicate the component tag number, model number and description of exactly which options are selected on every cut sheet. For configured components (e.g. filters, pumps, fans, ported valves, machined block valves, etc.) the Seller shall include both a drawing and a cut sheet. For custom equipment (e.g. Vessels, Pumps with instrumentation) the Seller shall provide cut sheets for all standard purchased components (e.g. sight glasses, lights, outlet valves, instrumentation, etc.) 216 Instrument Calibration Certificates - NIST traceable, unless explicitly stated otherwise in the instrumentation specifications or equipment data sheets, including: The instrument manufacturer, model number, serial number and tag number Calibration date, location and technician identification Calibration procedure referenced Calibration data - Table for each point including measured output, deviation, limit, pass/fail status Confirmation the calibration performed is traceable to NIST or equivalent EU standard Note: Each instrument shall include a sticker with the calibration date and technician identification 700 703 705 WELDING, MTERILS, SURFCE FINISHING: Material Test Reports (MTRs) - Material test reports certified by the producing mill, shall be provided for all process contact parts, pressure containing parts and structural supports. Each MTR shall include heat numbers, material designations (e.g. STM / SME / NSI), chemical composition data, physical properties data, a description of the material configuration (e.g. pipe, fitting, flanges, sheet, plate, etc.) and a description of any heat treatment. In cases where Material Test Reports for metallic components are not available, the Seller shall use Positive Material Identification (e.g. Niton gun) to verify the chemical composition of the components in question. The Seller shall include a test report and print out from the Niton gun to document the results. The Seller must indicate exactly where in the equipment or system each MTR can be found. This "traceability" shall be provided via the Weld Maps, Heat Maps and Weld Logs. In addition, the Seller may include notes on each MTR which indicate where in the equipment or system the material can be found. (Material) Certificates of Compliance (C of Cs) - The Seller shall provide (Material) Certificates of Compliance for all product-contact components for which a traceable Material Test Report cannot be provided. For metallic components, the C of C shall confirm the material, surface finish, part number and/or description and manufacturer's name. For non-metallic components in sanitary service, the C of C shall confirm the part number, material description and/or compound number, manufacturer's name, batch or lot number, date of manufacture or cure date, and conformance with FD 21CFR, 177 ad USP Section 88 Class VI specification and biological reactivity testing. In cases there the equipment data sheets for autoclaves or washers required USP Class VI door gaskets, C of Cs for the door gaskets must be provided. File Name: 63PZ02XX_-J-VD-4008 Page 6 of 6