Dear Exhibitor, Thank you for your interest in our exhibitors pack. To enable us to provide you with the best services, we urge you to review the following information carefully. Should you require any explanation or assistance in choosing the items from the attached catalogue, or in designing other concepts, please do not hesitate to contact our office on (230) 213 9322, on our e-mail address, icca@iblgroup.com or through Skype: nicholas.chemmah1. Minimum basic package: Each exhibitor will, as a minimum, be required to rent a 3m X 3m Basic Booth (see page 13) comprising of the following: Aluminium structure 1 Double spotlights 1 Electrical Socket* Fascia name (no more than 22 characters). *Type G (British) Socket 230V Move in and move out schedule: Exhibitor move-in: Sunday, May 8, 2016 09:00-16:00 Exhibit hours: Monday, May 9, 2016 09:00-17:30 Tuesday, May 10, 2016 09:00-17:30 Wednesday, May 11, 2016 09:00-14:00 Exhibitor move-out: Wednesday, May 11, 2016 14:00-18:00 Order deadline: The price is only applicable to payments made before the 29 th February 2016. Orders and accompanying payments must reach us by 01 st April 2016. Shipment deadline: Deliveries shipped directly to the SVICC congress centre will only be accepted on Friday 06 th May 2016 as from 12:00 to 16:00 and on Saturday 07 th May 2016 as from 09:00 to 12:00. For deliveries before the 06 th May 2016, materials should be shipped to the following address: Ireland Blyth Limited C/O Arcadia Travel 6, John Kennedy Street Port Louis Mauritius 11302 Indicative storage charges can be found on page 19 of the exhibitors pack. Page 1 of 27
Payments Method: 1. Credit Card Payment. Only Visa or MasterCard are accepted. Please note that amount will be charged in Mauritian Rupees and a 4% charge will apply. 2. Telegraphic transfer: Cancellation policy: Account Owner The Manager Ireland Blyth Limited Account no: 01 0249559 Beneficiary Bank The Mauritius Commercial Bank Ltd Sir William Newton St, Port-Louis, Mauritius Swift Bank Identifier Code: MCBLMUMU International Bank Account Number: MU33MCBL0901000000249559000MUR In the event of Force Majeure, which result in the cancellation of this event, Arcadia Travel will be entitled to a fee equal to the percentage of work completed. This percentage will be determined solely by Arcadia Travel. In the event of cancellation by the Exhibitor, cancellation fees will apply as follow: Days before the event Cancellation fee More than 30 days prior to the commencement of the event 25% 30 days prior to the commencement of the event 50% 15 days or less prior to the commencement of the event 100% Labour / overtime Labour rates for setup and cleaning are available on page 18 of the pack. Services rendered outside business hours and Sundays will be at overtime rates. Kindly note that if labour orders are cancelled within 24 hours of scheduled services, full charges will apply. Damage to items Whilst our Logistics partners will exercise utmost care in handling and storing your items, Arcadia Travel shall not be held responsible for any damage or loss incurred to your items. We strongly suggest you subscribe to an appropriate insurance policy. Page 2 of 27
12 Exhibition site Layout Toilets Toilets Exhibition site Legend: Cocktail tables Coffee/Tea Station 1 Exhibition booth (3mx3m) Lounge Booth for illustration purposes only (3mx6m) Registration and assistance desk Page 3 of 27
FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in ( in Pedestal 12 L X 12 D X 30 H 18 L X 18 D X 36 H 24 L X 24 D X 42 H Black Grey 10 50 100 120 55 110 130 Pedestal with Tray & Locking 24 L X 24 D X 42 H Black Grey 10 140 155 Logo Opaque curved counter with your graphic logo on counter* 39"L X 39"H X 18"D 65"L X 39"H X 18"D White 10 245 295 270 325 Logo Opaque cabinet with your graphic logo on counter* 77"L X 39"H X 1"D White 10 405 445 Aluminium Literature Stand 10 L X 9 D X 64 H with 8 Pockets Black Grey 10 130 140 *Send your PRINT READY ARTWORK in minimum 300dpi in JPG format at high level of resolution Page 4 of 27
FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in USD/Unit for 3 days excl. VAT) ( in Aluminium Folding Literature Stand 11 L X 15 D X 60 H Silver Black 10 120 130 Tower Showcase 19 L X 19 D X 6 H Black Grey 10 400 440 Wooden Bookcase 36 L X 12 D X 72 H Black Grey White 10 270 300 High tables 30 Diameter X 42 H Wooden & Aluminium Black Grey 10 50 55 Page 5 of 27
Pictures are for illustration purposes only High Chair 16 L X 18 D X 42 H Wooden & Aluminium FURNITURE Colour Available Stock ( in ( in Black Grey 10 70 80 Side Return Desk 55 L X 30 H Beach 10 90 100 High Back Ergonomic Chair in synthetic leather. 19 W X 19 D X 28 H Black 10 100 110 Page 6 of 27
FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in ( in Konkord Stool white 16 X 14 X 28 H White 10 100 110 Bar Stool 16 X 14 X 28 H White 10 100 110 Peak High Cocktail Table 27 Diameter X 47 H White 10 105 120 Page 7 of 27
Pictures are for illustration purposes only Single Seater - Sofa upholstered in synthetic leather with chrome legs LOUNGE AREA Colour Available Stock ( in ( in Black 5 255 280 Single Seater - Sofa padded with heavy duty foam and upholstered with synthetic leather Black 10 205 225 Double seater - Sofa upholstered in synthetic leather with chrome Legs Black White 5 305 335 Single Seater with synthetic leather and wooden coffee table White 2 155 170 Double Seater with synthetic leather Grey 2 100 110 Page 8 of 27
Pictures are for illustration purposes only Double Seater sofa with synthetic leather LOUNGE AREA Colour Available Stock ( in ( in White 2 100 110 Richmond - Sofa Set with synthetic leather Single Seater Double Seater Triple Seater Brown 2 1,015 1,120 Page 9 of 27
Pictures are for illustration purposes only Screens Samsung 32 MISCELLANEOUS ITEMS Colour Available Stock ( in ( in Black 10 380 420 Screens Samsung UHD 40 Black 10 460 505 Screens Samsung UHD 40 with floor stand Black 10 510 560 Mini-Fridge 60 Litres Black 10 140 155 Waste Paper Basket Black 10 5 6 Electrical Socket* 3m White 10 10 12 *Type G (British) Socket 230V Page 10 of 27
FLORAL AND PLANT ARRANGEMENTS Pictures are for illustration purposes only Available Stock ( in ( in USD/Unit for 3 Floral arrangement 1 30 80 90 Floral arrangement 2 30 80 90 Floral arrangement 3 30 60 65 Green Plant 1 15 45 50 Page 11 of 27
FLORAL AND PLANT ARRANGEMENTS Pictures are for illustration purposes only Available Stock ( in ( in Green Plant 2 15 50 55 For more floral designs, please contact our office on (230) 213 9322 or icca@iblgroup.com Page 12 of 27
Pictures are for illustration purposes only Basic Booth EXHIBITION BOOTH Basic booth : 3m x 3m Includes: Aluminium structure 1 Double spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 1 Daily general cleaning ( in ( in 430 470 Basic Turnkey Logo Lounge Turnkey Basic Turnkey : 3m x 3m Includes: Aluminium structure 2 Spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 1 Counter with your graphic logo on counter* 1 High table 2 High chairs 1 Waste paper basket 1 Daily general cleaning Lounge Turnkey : 3m x 6m Includes: Aluminum structure 3 Spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 2 Sofas 1 Coffee table 1 TV with stand 1 Plant decoration 1 Waste paper basket 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). 1,330 1,455 3,820 4,200 Page 13 of 27
EXHIBITION BOOTH Pictures are for illustration purposes only (other combinations of above modules are possible) ( in ( in Boardroom Turnkey Boardroom Turnkey Booth 3m x 6m with wooden structure painted as per client request with customized logo on wall & entrance Sitting room: 1 Electrical socket* 1 High table 2 High chairs 1 Reception desk 1 Literature stand 2 Plants Carpet & partial area in booth with Laminated parquet 1 Couch 1 Coffee table 8 Spotlights 11,225 12,345 Projection booth: 1 Electrical Socket* 1 Conference table 4 Office chairs 1 Projector with screen 2 Louver fixed window 1 Water distributor 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 14 of 27
EXHIBITION BOOTH Pictures are for illustration purposes only (other combinations of above modules are possible) ( in ( in Conference Turnkey Conference Turnkey Booth 3m x 6m with wooden structure painted as per client request with customized logo on wall & entrance Lounge area: 1 Electrical socket* 1 High table 2 High chairs 1 Reception desk 1 Literature stand 1 Plant Carpet & partial area in booth with Laminated parquet 5 Spotlights 8,855 9,735 Conference room: 1 Electrical Socket* 1 Conference table 4 Office chairs 1 Louver fixed window 1 Water distributor 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 15 of 27
CLASSIC CARPETS Pictures are for illustration purposes only Colour Available Stock ( in USD/Unit for 3 ( in USD/Unit for 3 Red Blue Grey 20 170 185 Page 16 of 27
Branding Services Pictures are for illustration purposes only ( in USD/Unit for 3 ( in USD/Unit for 3 Posters* 16.5 W X 23.4 H A2 Format 10 12 X-Banners* 24 W X 63 H 31 W X 70 H 80 105 90 115 Roll Up - L Banners* 35 W X 71 H 135 150 Poster Board* 28 W X 39 H 135 150 *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 17 of 27
LABOUR ORDER Labour information Hours ( in USD/hour per day excl. VAT) Show site ( in USD/hour per day excl. VAT) Normal hours Monday - Saturday 8:00am - 4:30pm 16 18 Over Time Outside business hours. Sundays 4:30pm - 8:00am Sunday 20 22 Please note: Requested labour is not guaranteed and is based on availability. Minimum one hour will be charged. Additional time will be billed in half-hour increments. Offers Basic CLEANING SERVICE PACKAGE FOR 3 DAYS Morning cleaning only: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily Rate in USD excl. VAT Included in basic booth Deluxe Premium Morning and afternoon cleaning: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily Morning cleaning with 2 additional cleaning on request: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily 30 50 Page 18 of 27
CLEARING OF GOODS AND TRANSPORT COST Import Rate in USD excl. VAT Clearing per consignment of 1m 3 < 100kg 75 Transport cost to warehouse per 1m 3 < 100kg 100 Transport cost from warehouse to SVICC Congress venue per1m 3 < 100kg 50 Storage cost per day per 1m 3 < 100kg 5 Storage Check/Admin one off fee 15 Export Transport cost to airport 1m 3 < 100kg 100 Clearing per consignment of 1m 3 < 100kg 75 Remarks and conditions: s include 2 helpers. 24hr notice is required. Rates are subject to change if there is any increase in fuel price. Overtime will be applicable for delivery after 17:00 Should you wish to use our clearing and transport services, kindly provide us with the following information for a final quote. To Mauritius Number of Boxes From Mauritius Number of Boxes Total volume m 3 Total volume m 3 Total weight Kg Estimated arrival date Number of consignments Total weight Kg Estimated shipping date Number of consignments For other logistic requirement (like airfreight & courier services) please do not hesitate to contact our office on (230) 213 9322, on our e-mail address: icca@iblgroup.com or through Skype: nicholas.chemmah1. Page 19 of 27
Company Name: Landline: E-mail Address: Contact Person: Address: Booth number: Order Form Quantity Item ( in ( in Amount FURNITURE Pedestal - 12 L X 12 D X 30 H 50 55 Pedestal - 18 L X 18 D X 36 H 100 110 Pedestal - 24 L X 24 D X 42 H 120 130 Pedestal with Tray & Locking 24 L X 24 D X 42 H 140 155 Opaque curved counter with your graphic logo on counter - 39"L x 39"H x 18"D 245 270 Opaque curved counter with your graphic logo on counter - 65"L X 39"H X 18"D 295 325 Cabinet - 77"L X 39"H X 18"D 405 445 Literature Stand - 10 L X 9 D X 64 H 130 140 Folding Literature Stand - 11 L x 15 D x 60 H 120 130 Page 1 of 7 Page 20 of 27
Quantity Item FURNITURE(Cont.) ( in ( in Tower Showcase - ½ mt L, ½ mt D, 6 H 400 440 Bookcase - 36 L x 12 D x 72 H 270 300 High tables 50 55 High Chairs 70 80 Side return desks 90 100 Office chairs 100 110 Konkord Stool white 100 110 Bar stools 100 110 Peak High Cocktail Table 105 120 Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Page 2 of 7 Page 21 of 27
Quantity Item ( in ( in Amount LOUNGE AREA Single Seater - Sofa upholstered in synthetic leather with chrome legs 255 280 Single Seater - Sofa padded with heavy duty foam and upholstered with synthetic leather 205 225 Double Seater - Sofa upholstered in synthetic leather with chrome Legs 305 335 Single Seater with synthetic leather and wooden coffee table - White 155 170 Double Seater with synthetic leather - Grey 100 110 Double Seater sofa with synthetic leather - White 100 110 Richmond - Sofa Set with synthetic leather 1,015 1,120 Subtotal 15% Vat Grand Total **Deadline for orders: 01 st April 2016** Page 3 of 7 Page 22 of 27
Quantity Item CARPET ( in ( in Red/Blue/Grey - 9m2 170 185 Subtotal 15% Vat Amount Grand Total Quantity **Deadline for orders: 01 st April 2016** Item FLORAL ARRANGEMENTS ( in ( in Floral Arrangement 1 80 90 Floral Arrangement 2 80 90 Floral Arrangement 3 60 65 Green Plant 1 45 50 Green Plant 2 50 55 Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Page 4 of 7 Page 23 of 27
Quantity Item MISCELLANEOUS ITEM ( in ( in Samsung 32" 380 420 Samsung UHD 40" 460 505 Samsung UHD 40" with floor stand 510 560 Mini-Fridge - 60lts 140 155 Waste Paper Basket 5 6 Electrical Socket 3m 10 12 Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Quantity Item BRANDING SERVICES ( in ( in Posters A2 Format 10 12 X-Banners - 24"L x 63"H 80 90 X-Banners - 31"L x 70"H 105 115 Roll Up L Banners -35 L X 71 h 135 150 Poster Board 135 150 Subtotal Amount 15% Vat Grand Total **Deadline for orders: 01 st April 2016** Page 5 of 7 Page 24 of 27
Quantity Item ( in ( in Amount RENTAL BOOTH Basic Booth 430 470 Basic Turnkey 1,330 1,455 Lounge Turnkey 3,820 4,200 Boardroom Turnkey 11,225 12,345 Conference Turnkey 8,855 9,735 Subtotal 15% Vat Grand Total Page 6 of 7 Page 25 of 27
Cleaning Services Packages Types of cleaning Services (Please check box for cleaning services required). Basic Rate in USD Excl. VAT Included in basic booth Deluxe 30 Premium 50 Sub Total 15% VAT Grand Total Amount Labour Charges (Please refer to page 19 for rates) Your supervisor s name: Mobile phone number: INSTALLATION Arcadia Travel Supervision (25% of labour cost) Required? Yes/No Date Start Time Numbers of Men Hours/man Rate Supervision Cost Estimated Cost Your supervisor s name: Mobile phone number: DISMANTLING Arcadia Travel Supervision (25% of labour cost) Required? Yes/No Date Start Time Numbers of Men Hours/man Rate Supervision Cost Estimated Cost Page 7 of 7 Page 26 of 27
ORDER SUMMARY CATEGORY USD INCL. VAT Exhibition space 3m x 3m 7500 Booth Rental (Minimum basic booth 3mx3m) Furniture Lounge area Floral arrangements Miscellaneous item Branding services Carpet Please advise colour preference for carpet Cleaning Services Labour Orders Others Clearing, Transport and Storage (as quoted) Please state how many 3x3m booths you are ordering Please indicate your preferred booth number as shown on the plan on page 3. TOTAL INCL. VAT **Deadline for orders: 01 st April 2016** Thank you for your order! We will send you a pro forma invoice within 2 working days. Please return order forms with the proof of the telegraphic payment to icca@iblgroup.com Page 27 of 27