August 11, 2014 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY-DEL CITY PUBLIC SCHOOLS AUGUST 11, 2014 7:00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH MIDWEST CITY, OK 73110 Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting: I. Opening Exercises: A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the agenda B. Vote to approve Minutes of the July 14, 2014, Regular Board Meeting. C. Vote to approve the Financial Statement for the 2013-14 school year as required by Oklahoma Statutes, Title 70-5-135.2. D. Vote to approve June 30, 2014, Monthly Financial and Investment Report: 1. Treasurer s Report and Investment Report for period ending June 30, 2014 2. Encumbrances 3. Warrant Register 4. School Activity Fund Monthly Summary 5. Lease Revenue as of June 30, 2014 E. Vote to approve July 31, 2014, Monthly Financial and Investment Report: 1. Treasurer s Report and Investment Report for period ending July 31, 2014 2. Encumbrances 3. Warrant Register 4. Lease Revenue as of July 31, 2014
August 11, 2014 F. Vote to approve the School Activity Funds: 1. Transfers within Bank 2. Addendum G. Vote to approve blanket position final salary reserves report for 2013-14. H. Vote to approve blanket position salary reserves report for 2014-15. I. Vote to approve out-of-state or overnight travel requests: 1. Dr. Pam Deering, Superintendent, to visit Community Colleges in the Overland Park, KS, area on September 3-5, 2014. Expenses to be paid from General Fund, Project Code 000. 2. Steve Allen, Assistant Superintendent of Mid-Del Technology Center, to attend the ACTE 2014 Best Practices and Innovations Conference in Hyannis, MA, on September 16-19, 2014. Expenses to be paid by The Oklahoma Council of Local Administrators. 3. Rick Mendenhall and Silvya Kirk, Administration, to attend the Leading to Organize Team Training in Rockville, Maryland on September 24-28, 2014. Expenses to be paid by NEA, except for food. Food expenses to be paid from General Fund 11, Project Code 000 and/or 311. J. Vote to approve Section 125 Plan Administration by American Fidelity Assurance Company for CY2015. K. Vote to approve the 2014-15 Internal Activities Review Committee. L. Vote to approve Danielle Billingsley to serve in the capacity of Central Office Custodian of School Activity Funds as provided by law for the 2014-15 school year. III. Recognitions: A. Sgt. Terry Tilley, MCHS School Resource Officer, recipient of the 2014 NASRO/National Road Safety Foundation Innovation in the Classroom Award. Mr. Stephenson B. Coach Gary Rose, Carl Albert High School Named to the Oklahoma Coaches Association Hall of Fame 2014 OCA Mr. Bachman IV. Information: A. Public Participation B. Superintendent s Report Dr. Deering C. Construction Project Update Bond 33 Dr. Twidwell D. New Badging System Mr. Bryan & Mr. Long E. Mid-Del Sports Foundation Update Mr. Rick Bachman F. Model Schools Conference Report Mrs. Dunn G. Mid-Del Technology Center Report Mr. Allen H. Worker s Compensation Summary for 2013-14 Ms. Medcalf 2
August 11, 2014 V. Vote to approve or not approve the following receipt of gifts/donations: Dr. Deering A. American Fidelity Assurance Company Donation of $2,500.00 for special projects district-wide. VI. VII. VIII. IX. Vote to approve or not approve Board Policies as submitted by OSSBA which includes the Mid-Del Technology Center Handbook as Policy M-1. Dr. Deering Vote to approve or not approve the Student Expectations Policies, Procedures, and Safety Guidelines for the 2014-2015 School Year. Mr. Bachman Vote to approve or not approve a recommendation for Mid-Del Schools to use the hourly method (1080 hours) to operate during the 2014-2015 school year. This option will allow the District more flexibility should the need arise for schools to be closed. Mrs. Dunn Vote to approve or not approve various Teachers and Administrators throughout the District to attend the Professional Learning Communities Institute to be held in Tulsa, OK, on October 1-3, 2014. Expenses will not exceed $40,000.00 and will be paid from Title I, Project Code 511, Title II, Project Code 541 and Professional Development, Project Code 311. Mrs. Dunn X. Discussion and possible action to approve or not approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in CCOSA s Legal Assistance Program for the 2014-2015 fiscal year. Total cost of $1,500.00 is to be paid from Impact Aid, Project Code 592. Mr. Hinton XI. XII. Vote to approve or not approve the attached bridge contract between Mid-Del Schools and Tinker Technology Center for the training of Tinker employees. At the current rate, Tinker Technology Center s extension is a 4% increase. Beginning September 1 st, the bridge extension will have an additional 20% increase. This contract will be for 6 months with the option of a 2 month extension for training. Mr. Allen Vote to approve or not approve contract with Cedar Ridge for FY15. Ms. Medcalf XIII. Vote to approve or not approve the following bids and requests to purchase: Ms. Medcalf A. Purchase of a white 2015 Chevrolet Traverse CR 14526 from Hudiburg Auto Group for Child Nutrition to transport food from Del City High School to the Career Academy for student meals, as well as other sites as needed. Cost is $23,565.00 to be paid from Child Nutrition Fund 022. This vehicle is on State Contract SW035, so it does not have to be bid. XIV. Vote to approve or not approve the following engineers for FY2014-15 to be used for various construction projects as needed: Dr. Twidwell Crafton Tull Civil Engineering and Surveying Howell and Summers Engineering, Inc. Mechanical and Electrical Consulting Engineering 3
August 11, 2014 JGVE, Inc. Civil Engineering and Surveying WPM Design Group, Inc. Civil Engineering and Surveying ZFI Structural Engineering XV. Maintenance: A. Vote to approve or not approve the following change orders and bids/requests to purchase for the Maintenance and Construction Department: Mr. Bryan 1. Chickasaw Telecom, Inc. for installation and configuration of twenty-six (26) Cisco video surveillance cameras, including vandal resistant dome covers & SMARTNET services, in addition to thirteen (13) Helios Intercom IP Force flush mount video surveillance cameras, including one (1) emergency push button, per unit. Amount includes all costs for freight, shipping, and handling. Equipment to be installed at various sites throughout the district, as part of the Bond Fund 34, Series 1, Secured Vestibule Projects. Contractor agrees to provide all parts, materials, assembly components, labor and Mid-Del staff training. These cameras and exterior intercom systems are for each elementary site excluding Soldier Creek Elementary and Midwest City Elementary. Total cost of project is $36,273.48 and is to be paid from Bond Fund 34. Chickasaw Telecom is under ONEnet State Contract #C070015. 2. LVI Environmental Services, Inc. for asbestos abatement services in the field house at Midwest City High School. Services are to include removal of damaged heating/chilled water fittings on elevated HVAC unit, including removal of asbestos materials surrounding the exhaust flue and hot water tank in the mechanical room. Total cost of project is $22,800.00 and is to be paid from Bond Fund 33, Lease Revenue (LR07). XVI. Human Resources: Mr. Mendenhall A. Vote to approve or not approve all employment actions recommended in the Human Resources Report which follows the Agenda: 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve the following recommendations: Mr. Mendenhall 1. Child Nutrition Director 2. Instructional Facilitator for Special Education C. Vote to approve or not approve 2014-15 pay rates. Mr. Mendenhall D. Vote to approve or not approve the following Deregulations for Planning: - Mr. Mendenhall 1. Travis Henson, Orchestra Teacher at Monroney Middle School and Del Crest Middle School 2. Robert Shinn, Social Studies Teacher at Monroney Middle School 4
August 11, 2014 3. Eric Boggs, Computer Science Teacher at Kerr Middle School 4. Dora Shaffer, Spanish Teacher at Midwest City High School and Jarman Middle School E. Vote to approve or not approve School Site Performance Awards. Dr. Deering XVII. XVIII. New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this board meeting. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on August 7, 2014, at 1:15 P.M., in accordance with the Open Meeting Law. Minute Clerk Next Regular Board Meeting scheduled for September 8, 2014. 5