MINUTES Clarendon School District Two Board of Trustees Tuesday, January 17, 2017, - 6:30 p.m. District Office Boardroom Present: Moyd / Johnson / Coker / Fleming / Land / Lemon / Sweat / Wilson / Prince District Personnel: Tindal / McCathern / Williams / Gibbons Absent: Barr 1. Mr. Arthur J. Moyd, Sr., Board Chairman, called the meeting to order at 6:32 p.m. 2. The Board paused for a moment of silence. 3. Mr. Land led the Pledge of Allegiance. 4. Mr. Moyd stated The Clarendon Citizen, The Manning Times and The Clarendon Sun were notified. No media was present. Ms. Kelli Bellant, 1 st grade teacher from Manning Early Childhood Center and Mr. Tyrone Cummings, 7 th Grade teacher from Manning Junior High School, were in attendance to observe a board meeting for their administrative studies. 5. Without objection, the agenda was approved. 6. Without objection, the minutes of the last meetings were approved. 7. No one addressed the Board during the public comment period. 8. Mr. Tindal presented certificates to Clarendon Soil and Water Conservation Scarecrow Contest Winners. The recipients were: 4 th Grade, 1 st place Skylar Dymond, 2 nd place Raegan Kolb, 3 rd place Savannah Bruce; 5 th Grade, 1 st place Ethan Rogers, 2 nd place Zoe Stevens, 3 rd place Arden Brown; 6 th Grade, 1 st place Reagan McElveen, 2 nd place Derrick Husser, 3 rd place Jewel Myers. Mr. Tindal also presented certificates to Manning High School students Kadrin Pack and Justice Epps as recognition for Hour of Code Facilitators. Mr. Tindal also presented a certificate to Michael Clark, winner of 3 rd grade writing contest sponsored by Clarendon Gas Company What the Holidays Mean to Me. Mrs. Dorothy Corbett, former board member and employee of Clarendon Gas Company, also presented Michael Clark with a $25 Walmart Gift Card.
PAGE 2 Mr. Tindal also presented certificates to Nastajia Hamilton-Freshman Clarinetist, Frederick Johnson-Senior Percussionist, Michael Miller-Sophomore Trumpeter, Holmes Smith, III-Junior Percussionist, Datoine Thames-Senior Percussionist for their participation in the Coastal Carolina University Honor Band Clinic. Corie Pearson-Senior Clarinetist and John Walker-Sophomore Alto Saxophonist were also recognized in their absence. Mr. Tindal presented a plaque to Kendra Baltzegar for her Francis Marion University Center of Excellence Grant Writing Boot Camp. Jamie Stokes was also recognized in her absence for PAT: Parents as Teachers. Mr. Tindal also presented plaques to Kelli Bellant for her Target Grant Can I Touch That and also for her Lowe s Grant We Have a Garden, Now We Need Supplies. 9. At 7:14 p.m., Mr. Prince made a motion to go into executive session for a Student Appeal Hearing. Mr. Coker seconded the motion At 7:22 p.m., Mr. Prince made a motion to come out of executive session. Mr. Fleming seconded the motion No action was taken at this time. 10. Ms. Brenda Golden and Mr. James Richter of the SC Department of Commerce appeared before the Board to give an overview of the SC Future Makers/STEM Premier program. A slide show was also presented detailing how students can showcase their accomplishments on their profile in the comprehensive database for students. The Education Oversight Committee funded the first 100 schools, thereby enabling Clarendon School District Two to participate at no charge. 11. Mr. Tindal read the Governor s Proclamation for National School Board Recognition Month. On behalf of the administration, staff and students, Mr. Tindal appreciated and thanked the Board for the job that they do. Mr. Arthur Moyd read the School Board Member Ethical Principles aloud and each member signed the ethical principles poster which will be framed and hung in the boardroom. Mr. Moyd acknowledged a Thank You card from Laneasha Sheard and family. Quadri Bell (student), on behalf of Ms. Ancuta Hozan, presented an overnight field trip request for the MHS Beta Club to travel to Myrtle Beach, SC February 10-12, 2017 to compete on the state level. There will be approximately 10-12 students along with two chaperones. After discussion, Mr. Land made a motion to approve the MHS Beta Club
PAGE 3 overnight field trip request for February 10-12, 2017. Ms. Sweat seconded the motion Mr. Jeffery Gaines presented an overnight field trip request for MHS Band students to compete in the SCBDA Region 5 Honor Band on February 24-25, 2017 at Myrtle Beach High School. Students will perform under the direction of a guest clinician and present a concert. The number of students and chaperones have not been determined to date. After discussion, Mr. Prince made a motion to approve the MHS Band overnight field trip request for February 24-25, 2017 to Myrtle Beach, SC. Mr. Fleming seconded the motion Mr. Tindal presented an overnight field trip request for Mrs. Stacy Bell and approximately 10-15 students to travel to North Charleston, SC on March 16-19, 2017 to participate in the FBLA State Leadership Conference. There will be two chaperones in attendance. After discussion, Mrs. Sweat made a motion to approve the FBLA overnight field trip request for March 16-19, 2017 to North Charleston, SC. Mrs. Lemon seconded the motion Mr. Tindal informed the Board that it is time to file the 2017 Statement of Economic Interests report. Each member, along with Mr. Tindal and Mrs. Williams, must file the report electronically by the deadline of March 30, 2017. Mrs. Michelle F. Newman appeared before the Board to request release of her three daughters to attend school in Sumter County School District. After discussion, Mr. Land made a motion to approve the release of three (3) students from Clarendon School District Two to attend Sumter County School District for the 2017-2018 school year. Mr. Prince seconded the motion Mr. Tindal presented a request waiver for use of facilities to the Board from Ms. Betty Bosier to use Manning Junior High School Gymnasium for a banquet to be held on Saturday, March 25, 2017 from 5:00 p.m. until 9:00 p.m. After discussion, Ms. Johnson made a motion to waive the fee for the use of Manning Junior High School Gymnasium. However, they will need to comply with obtaining insurance and pay for the use of a custodian. Ms. Sweat seconded the motion l2. Mrs. Elizabeth Inabinet, district auditor, of McGregor & Company presented to the Board the 2016 Financial Audit report. She stated that all files were submitted by the December 1 deadline and that she was pleased to report that the district received a clean opinion. Mr. Tindal thanked Mrs. Williams and finance staff for their conservative spending and also thanked the Board for their recommendations to budget conservatively
PAGE 4 Cathy Williams presented the monthly financial report, of which a copy is on file in the district office. Mr. Tindal gave the Board an update on the construction projects renovation of the football stadium, MHS main office area, and the new athletic fieldhouse. 13. Dr. McCathern presented the Personnel Update Report. It was received as information. 14. At 8:18 p.m., Mr. Prince moved to go into executive session for Hearing Officer's Report, Student Appeal Hearing, Recommendations /Reports on Employee Matters, and Superintendent s Evaluation. Mrs. Wilson seconded the motion which passed unanimously. 15. At 11:20 p.m., Mr. Prince moved to come out of executive session. Mr. Fleming seconded the motion The following action was taken: Mr. Coker made a motion to allow the superintendent to employ two teachers (1 math & 1 Social Studies) at Manning Elementary School. Ms. Sweat seconded the motion which passed unanimously. Mr. Land made a motion to uphold the hearing officer s decision to send Student A to OYDP or Phoenix High School. Mr. Fleming seconded the motion which passed unanimously. There was no action taken on the superintendent s evaluation at this time. 16. Information from the Superintendent included the following: Mr. Tindal informed the Board that Sheriff Tim Baxley has been invited to the February board meeting to introduce himself. Sheriff Baxley is currently advertising for SRO s. Mr. Tindal presented to the Board an ACT 155 Diploma Request. Mr. Land made a motion to approve one person under ACT 155. Mrs. Wilson seconded the motion Mr. Tindal informed the Board of a meeting he had with representatives from USC and through the President of USC, a Grow Your Own program initiative. It starts with them offering a foundational course that is open to employees who would like to become a teacher. The first course is free and the book is approximately $100.
PAGE 5 Ms. Johnson asked a question of Mr. Tindal as to when Ms. Tiffany Richardson would be meeting with the Board. Mr. Tindal replied that he would inquire and get back with an answer soon. 17. At 11:29 p.m., Ms. Johnson made a motion to adjourn. Mrs. Lemon seconded the motion