SCOOTERS INDIA LIMITED Sarojini Nagar, Lucknow - 226008 (Phones: 0522-2476090, 2476242 (Exchange) Direct: 0522-2476139) Fax: 91-522-2476190 Email: materials@scoootersindia.com NOTICE INVITING TENDER Limited Tender on Single Bid Basis Milling Cutters M/s.... Tender Enquiry No: 1800134 Due Date: 28.09.2015 Tender Enquiry Date. 02.09.2015 Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents. The sealed envelope should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. This may please be ensured that the tender, in sealed envelope, super scribing with Tender No and due date for opening Tender, is delivered to Scooters India Ltd. on or before due date by 2.00 Pm. The tender will be opened at 3.00 PM on same day. Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The bidder s name & address to be mentioned over the sealed tender cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you, 1. Important: FOR HARD COPIES OF DRAWING CONTACT IN THE OFFICE OF MANAGER (MATLS./VD) AT ADDRESS MENTIONED ABOVE BETWEEN 10.00 AM TO 3.00 PM ON ANY WORKING DAY. Taxes & Duties quoted by you will be taken for cost evaluation and order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Page 1
Please fill up vendor registration form (In case of new vendor) which is available on our website (www.scootersindia.com) and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form). *Conflict among other Terms and Conditions In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular tender, the later shall prevail. *Enclosures:- 1. Material Details= Annexure-I 2. General terms & conditions=annexure-ii 3. Check-list=Annexure-III 4. Price-Bid=Annexure-IV 5. Special terms & conditions=annexure-v 6. BEC(BID EVALUATION CRITERIA)=Annexure-VI 7. Integrity Pact=Annexure-VII Page 2
Details of Material Annexure-I Sl. No. SIL Material Code 1 004312741 Form Milling Cutter OD =100, ID = 32, TH = 30 2 004315675 Milling Cutter OD = 90, ID = 32, TH = 11 3 004315676 Milling Cuter OD = 90, ID = 32, TH = 10 4 004315677 Milling Cuter OD = 90, ID = 32, TH = 11 5 004315678 Milling Cuter OD = 90, ID = 32, TH = 10 Description QTY. Specifications 10 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing 6 004316568 Milling Cutter (Internal) 2 As per SIL Drawing 7 004320619/1 Milling Cutter OD = 130, ID = 32, TH = 2.5 2 As per SIL Drawing 8 004320619/2 Milling Cutter OD = 130, ID = 32, TH = 3 9 004360159 Milling Cutter OD = 65, ID = 22, TH = 12 10 004361057 Milling Cutter OD = 130, ID = 32, TH = 2 11 004366125 Slitting Saw OD=110, ID=32, TH=3 12 459001600 Cylindrical Milling Cutter OAL=115, D=16, FL=36 13 459201400 Cylindrical Milling Cutter OAL=80, DIA=14, FL=32, IS 6353 14 459201600 End Mill Cutter OD=16, IS 6353 15 459900400 Slot Drill OD=4, IS 6352 16 459900500 Slot Drill OD=5, IS 6352 2 As per SIL Drawing 30 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing 10 As per SIL Drawing 10 As per SIL Drawing 5 As per SIL Drawing 5 As per SIL Drawing **OAL= Overall length, OD= Outer diameter, ID= inner diameter, TH= thickness, FL= Flute length. All dimensions are in mm. Page 3
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Annexure-III CHECK LIST (Tender No... Due Date ) (Please ensure that following documents/details have been enclosed /accepted) Sl. No. Particulars Status 1. Every page of tender duly signed stamped & attached Yes Please tick ( ) 2. Validity of offer 90 days from the tender opening date Yes 3. Quoted prices shall remain firmed and final throughout the execution of complete purchase order. Yes 4. Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. b)we have gone through the terms and conditions given in your above tender form, is accepted and agreed by us Yes 5. 6. PRICE BID :Party to indicate excise duty, sales tax / VAT etc - All column of price bid filled up in the price bid All prices quoted against individual items in figures and also in words in price bid Yes Yes 7. The Delivery Term shall be FOR SIL Stores, Yes 8. 9. 10. The Payment Term shall be 45 days direct credit from the date of receipt of material at SIL. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed For Delivery Term FOR SIL, Transit insurance shall be at party s end and it should be included in quoted basic rate. Yes Yes Yes 11. Integrity Pact document accepted and Signed by Party Yes 12 (a). Extra for new vendors; To submit vendor registration form along with offer (available in SIL Web site www.scootersindia.com-enclosed) Yes Dated: Signature of Supplier Seal: Page 9
Annexure-IV PRICE BID Suppliers Name:.. Enquiry No.. Sl. No Material Code Description Qty. 1. 004312741 Form Milling Cutter 10 OD =100, ID = 32, TH = 30 2. 004315675 Milling Cutter 5 OD = 90, ID = 32, TH = 11 3. 004315676 Milling Cuter 5 OD = 90, ID = 32, TH = 10 4. 004315677 Milling Cuter 5 OD = 90, ID = 32, TH = 11 5. 004315678 Milling Cuter 5 OD = 90, ID = 32, TH = 10 6. 004316568 Milling Cutter (Internal) 2 7. 004320619/1 Milling Cutter OD = 130, ID = 32, TH = 2.5 8. 004320619/2 Milling Cutter OD = 130, ID = 32, TH = 3 9. 004360159 Milling Cutter OD = 65, ID = 22, TH = 12 10. 004361057 Milling Cutter OD = 130, ID = 32, TH = 2 11. 004366125 Slitting Saw OD=110, ID=32, TH=3 12. 459001600 Cylindrical Milling Cutter OAL=115, D=16, FL=36 13. 459201400 Cylindrical Milling Cutter OAL=80, DIA=14, FL=32, IS 6353 14. 459201600 End Mill Cutter OD=16, IS 6353 15. 459900400 Slot Drill OD=4, IS 6352 16. 459900500 Slot Drill OD=5, IS 6352 Dated: 2 2 30 5 5 5 10 10 5 5 Basic Rate /piece (Exclusive taxes) ( in Rupees) In digits To Be filled by vendor In words Excise Duty (%) Signature of Supplier CST against Form C (%) VAT + SAT (%) Seal: Page 10
SIL- SPECIAL TERMS AND CONDITIONS Annexure-V-A The following Special Conditions without any deviation need to be adhered. 1) Check list must be filled up and enclosed by vendors. 2) The distribution shall be on L-1 rate basis. 3) Integrity Pact and relevant tender document duly signed & stamped must be submitted by the vendor. 4) The payment terms shall be 45 days direct credit from the date of receipt of material at SIL. 5) The prices should be with Delivery Term FOR SIL STORES Lucknow basis. Freight plus insurance charges up to SIL store must be inclusive with your quoted rates. 6) Rejection, if any, shall be party s account and freight for transaction of rejection shall be borne by supplier (To & fro). 7) All items are to be manufactured & supplied strictly as per our drawing enclosed. 8) Deviations required, if any, a prior approval must be obtained, in writing, from us. 9) Drawing/ Specification/ Clarification, if any, may be obtain from the office of Senior Manager (materials), Scooters India Ltd, Lucknow on any working days between 9.00 AM to 3.00 PM. In case of new vender the following are applicable in addition to above (a) For vendor registration in Scooters India ltd, Lucknow our website: www.scootersindia.com may be visited by new vendors. Page 11
Annexure-VI PRICE-BID EVALUATION CRITERIA (1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions. Sl. No. 1 Basic Price 2 Discount (Less) Factors 3 Packing & forwarding 4 Excise Duty 5 CST with or without form 6 UP VAT 7 others 8 Development Tax 9 freight 10 Transit insurance 11 Payment Terms In Days * 12 Modvat(Less) 13 UPTC(Less) Excise Duty/Service Tax and UP VAT will be returned to SIL. Cost to SIL = [1-2+3+5+7+8+9+10] Landed cost = [1-2+3+4+5+6+7+8+9+10] Payment term = Factor Applicable* x Landed cost * The following loading factors shall be applicable w.r.t. different payment terms in number of days on landed cost for relative evaluation purpose. Sl. No. Payment Term Credit Days 1. Credit period(prefered) 45 2. Credit period 60 3. Credit period (>) 60 4. Credit period 30 5. Credit period 21 6. Credit period 15 7. Payment through bank/ COD 0 8. Advance payment (against Performa Invoice) (-) 45 Value of Loading factor 0 (-) 0.0070 (-) 0.0070 (+) 0.0070 (+) 0.0111 (+) 0.0139 (+) 0.0209 (+) 0.0418 Page 12
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