POSITION DESCRIPTION WHAKAPAPA REGISTRATION ADVISOR VISION Mō tātou, ā, mō kā uri ā muri ake nei For us and our children after us MISSION Te Rūnanga o works on behalf of the iwi to manage the collective assets of Whānui and to promote and ensure the interests and aspirations of whānui. Te Rūnanga o will also work to ensure that these interests and aspirations are met in terms of our rights as members of New Zealand and global society aligning with our vision of Tino Rangatiratanga Mō tātou, ā, mō kā uri ā muri ake nei by contributing to the following outcomes that enfold the essential components of the vision: whānui are culturally enriched whānui live long and live well whānui lead the future Page 1 of 5
General Manager Te Taumatua Whakapapa Manager WHO ARE WE? - KO WAI MĀTOU? WHO ARE YOUR TEAM? - TŌ KAPA Established in 1996, Te Rūnanga o is the organisation that services the tribe's statutory rights and ensures that the benefits of the Settlement grow for the future generations. Everything we do is to build a stronger economic, social and cultural base for people. Throughout the South Island there are 18 local rūnanga (local councils). An elected representative from each rūnanga makes up Te Rūnanga o the tribal council that oversees the tribe's activities. Through this tribal council structure Te Rūnanga o is accountable to the tribal members. Te Rūnanga o has three key roles: Support Te Rūnanga o especially in terms of policy and strategy development; Support and assist the members Papatipu Rūnanga; Provide benefits for both the present and future members of Whānui. The organisational structure has been designed to deliver increased value to our two key stakeholders: whānui and Papatipu Rūnanga Te Rūnanga o (TRoNT) Business Unit Reporting To Direct Reports Nature and Term Internal Relationships External Relationships Whakapapa Whakapapa Team Leader Nil Fixed-Term, Full-time Chief Executive Officer, Office of Te Rūnanga o Director of Whakapapa General Manager Te Taumatua All Group Staff Papatipu Rūnanga Te Rūnanga o representatives Te Rūnanga o professional advisors and contractors Whānui Iwi organisations Government agencies Charitable Trust Principal Advisor - Whakapapa Office of TRoNT Governance Support Strategy and Monitoring Distribution Holdings Corporation Investment and Financial Strategy Capital Allocation Investment Performance Whakapapa Registration Advisor Whakapapa Registration Advisor Representation and Advocacy Property Tourism Seafood Page 2 of 5
VALUES IN ACTION - NGĀ UARA Te Rūnanga Group has a clear set of values which reflect and embrace tribal values. In action in a corporate setting, we expect our staff to embody them as: Value Manaakitanga (responsibility) Mana is upheld through fulfilling roles and responsibilities Rangatiratanga (leadership) For leadership, there must be support. Whanaungatanga (relationships) Through relationships and respect we can find the way forward. Tikanga (integrity) Holding firm what defines. Tohungatanga (professionalism) By discussion comes understanding, through understanding comes wisdom. Kaitiakitanga (commitment) Kāi the gatherers of resources, resources of lasting endurance Reflected in the following behaviours: Tautoko Sharing time, knowledge and expertise Provides support to others Dedicates time to others Proactively coaches others Self-Awareness Builds rapport with ease Demonstrates the ability to connect with people at all levels Demonstrates empathy Collaboration Works effectively within a team environment and across the Group Actively shares ideas Encourages others Tikanga Demonstrates a desire to embrace te reo and tikanga Actively participates in tribal forums where appropriate Strive for Excellence Serves as a role model for others Sets goals to achieve high performance, encourages others to aspire to that level Delivers work to exceptional quality Resourcefulness Demonstrates consistent approach to careful expenditure of spending pūtea Looks for sustainable solutions when dealing with providers/suppliers Manaaki Engages with others in a respectful manner Demonstrates the importance of relationships Engages others where guidance from others where necessary Integrity Demonstrates open and honest communication Demonstrates fairness Acts with integrity and puts benefits of the tribe before own agenda Engagement Proactively seeks to extend networks within the wider iwi Takes steps to ensure is well informed of issues / initiatives within the tribe Dedication Demonstrates reliability Consistently delivers regardless of barriers Effectively prioritises Continuous Learning Is proactive in seeking learning opportunities May teach others in a formal context Invests personal time in additional study Innovation Regularly thinks outside the square Demonstrates the ability to turn ideas into reality Contributes novel ideas Page 3 of 5
WHAT IS THE PRIMARY FOCUS OF THIS ROLE? - TE AROTAHI MATUA Whakapapa continues to exist in its own right in recognition of it being the foundation of Culture and Identity. The Whakapapa Registration Advisor as a primary role to interface with tribal members during the enrolment/registration process where people wish to enrol themselves and their families. The Whakapapa Registration Advisor will oversee the maintenance of the database including the entry of all new enrolments, details on those deceased and those where we no longer have a current address. This role includes oversight of all administration and support duties to the Whakapapa Team Leader. Customer service is a key role for the Registration Advisor as a first point of contact for tribal members wishing to register with the tribal organisation. Key Accountabilities - Ngā Kawenga Takohanga Registration Initiate and maintain the registration process Client contact (written and oral advice) Research Undertake research pertaining to 1848 Kaumātua yet to be allocated a Rūnanga Research information that builds the 1848 Whakapapa files Create a Data Bank of verified Oral Traditions & Histories prior to migration to Te Waka o Māui (South Island) Transfer knowledge of verified Oral Traditions & Histories to a registered members individual whakapapa i.e. bios written about an individual s predecessor Identify smaller known Hapū of and their peoples Contribute to or lead other consented research which contributes to increasing access of whānau to information about whakapapa. Information Storage Ensure the accurate entering of information in both physical and electronic forms Assist with retrieval of Whakapapa information when requested Maintain the beneficial register and Whakapapa files Customer Service Client contact (written and oral advice) Establish and maintain positive, constructive and co-operative working relationships as required Ensure staff coverage is available from 9am 5pm to deal with interviews with tribal members Integrity of Whakapapa Promote understanding and enthusiasm for the preservation of Whakapapa and related matters Page 4 of 5
Administration Attends to administrative requirements of the registration process and in support of the Kaiārahi and team members Ensure you are familiar with the Te Rūnanga o Health & Safety compliance Health & Safety All employees have a responsibility to abide by all displayed rules, safety regulations, policies and procedures. Additional Duties as Required Any other duties of a similar type required by the employer. Experience - Ngā Pūkenga A strong awareness of and affinity for the needs and aspirations of Whānui. Excellent written and verbal communication skills Qualifications - Ngā Tohu Mātauranga A degree may not be required in circumstances where significant experience and knowledge is demonstrated Disclaimer I have read and understood the above position description and accept all the above responsibilities incorporated herein. Whakapapa Manager Whakapapa Registration Advisor Date This position description serves to provide an overview of the primary responsibilities inherent in this role. It also provides a summary of how this position collaborates with other roles within the Te Rūnanga Group. It is acknowledged that in order to remain current, regular amendments will be required. This is to be co-ordinated in association with the relevant Managers and the Group General Manager People and Performance. This document will be supported by the development of a performance agreement which will be drafted by the incumbent in association with their Manager to provide clear goals and objectives, against which individual performance will be managed. Page 5 of 5