1. CALL TO ORDER 2. WELCOME 3. APPROVE AGENDA SCOTT COUNTY BOARD OF EDUCATION REVISED AGENDA Great Crossing Complex June 16, 2016 6:30 p.m. REGULAR BOARD MEETING (Meeting #22) 4. RECOGNITION OF GRADUATES FROM CARDINAL ACADEMY 5. SPOTLIGHT: RECOGNITION OF 2016 STATE SOFTBALL CHAMPIONS 6. PRESENTATION OF TROPHIES AWARDED TO THE SCOTT COUNTY CLAY TARGET TEAM 7. PUBLIC COMMENT 8. CONSENT ITEMS FOR MINUTES: A. Approval of Minutes for Regular Board Meeting#19 (May 19, 2016) B. Approval of Minutes for Special Board Meeting#20 (May 23, 2016) C. Approval of Minutes for Regular Board Meeting/Tentative Working Budget Meeting#21 (May 26, 2016) 9. CONSENT ITEMS FOR DONATIONS: A. APPROVE DONATION TO NORTHERN ELEMENTARY SCHOOL. Recommendation: Board approve the donation of $12,511.00 from Northern PTA for new playground equipment. The donation to be deposited in the District Activity Fund Account. B. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of $200.00 from TMMK for SCHS Archery Team. C. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of $3000.00 from TMMK to provide funds for SCHS Archery Team. D. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of $200.00 from TMMK to provide funds for SCHS Archery Team.
E. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of $400.00 from TMMK to provide funds for SCHS Softball Team. F. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of $1,000.00 from Herff Jones for Senior Class expenses. G. APPROVE DONATION TO SCOTT COUNTY MIDDLE SCHOOL. Recommendation: Board approve the donation of $250.00 from Checkered Flag Auto Body. The donation will be used to buy new uniforms and supplies for the SCMS softball team. H. APPROVE DONATION TO LEMONS MILL ELEMENTARY. Recommendation: Board approve the donation of $100.00 from Tony Bisotti. The donations are for the art department and are to be deposited in the District Activity Fund Account. I. APPROVE DONATION TO LEMONS MILL ELEMENTARY. Recommendation: Board approve the donation of $2,178.75 from Lemons Mill Elementary School PTA. The donation will be used for art supplies for the art program. These donations will be deposited in the District Activity Fund Account. J. APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL. Recommendation: Board approve the donation of $500.00 from Dominos. A Dominos ad will be featured on the back of cover of the agenda book. K. APPROVE DONATION TO GEORGETOWN MIDDLE SCHOOL. Recommendation: Board approve the donation of $450.00 from MLS Power Sports. The donation will be used for T-shirts for Camp GMS and deposited in the District Activity Fund Account. L. APPROVE DONATION TO WESTERN ELEMENTARY. Recommendation: Board approve the donation of $100.00 from Kentucky Horse Park Foundation. The donation will be used for the 1 st grade field trip bus account. The donation to be deposited in the District Activity Fund Account. M. APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the donation of 2-man bass fishing boat with trailer, electric trolling motor and electronic fish finder to the Scott County Bass Fishing Club. The approximate value of donation: $600.00. 10. CONSENT ITEMS FOR FUNDRAISERS: A. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the In It to Win It: Middle School Volleyball Tournament fundraiser. Concessions and T-shirts will be sold. The fundraiser is scheduled to be held December 2016.
B. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve The Breast Cancer Balloon Release fundraiser. B/C balloons will be sold. Funds raised will be used to support the SCHS Volleyball Program. The fundraiser is scheduled for October 2016. C. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve fundraiser from concession workers at Scott County Fair to support cheer camp and season expense for cheer. The fundraiser is scheduled for June 23-27, 2016. D. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve the Kroger Card Sales fundraiser scheduled during the 2016-2017 season. The funds raised will be used to support the SCHS Volleyball Program. E. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve a car wash fundraiser scheduled July 9 th, 2016. The funds raised will be used to purchase volleyball equipment. F. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve car wash fundraisers (weather permitting on one of the following dates) June 18, 2016, June 25, 2016, July 9 & July 16, 2016 and/or August 30, 2016 to provide funds for SCHS Cheerleading program. G. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Board approve fundraisers to sell tickets for pancake breakfast at Applebees on August 21, 2016 to provide funds for SCHS Swim/Dive Team 2016-2017 Season Activities. H. APPROVE FUNDRAISER FOR LEMONS MILL ELEMENTARY SCHOOL. Recommendation: Board approve the Lemons Mill Elementary School PTA Spirit Card fundraiser sale scheduled August 22, 2016 September 9, 2016 to provide funds to all LME students for KY Kids Family Night Programs. I. APPROVE FUNDRAISER FOR LEMONS MILL ELEMENTARY SCHOOL. Recommendation: Board approve the Spirit Wear fundraiser sale scheduled on Back to School Nights in August; throughout the 2016-2017 school year. Items to be sold will include T-shirts, sweatshirts, sweatpants, magnets and etc. The funds will be for academic support initiatives including student awards, STEM and cultural arts enrichment (such as science fair and choir). J. APPROVE FUNDRAISER FOR ROYAL SPRINGS MIDDLE SCHOOL. Recommendation: Board approve the Royal Springs Middle School Book Sale fundraiser scheduled September 19-23, 2016, December 5-9 2016 & April 24-28, 2017 to provide funds for library needs.
K. APPROVE FUNDRAISER FOR ROYAL SPRINGS MIDDLE SCHOOL. Recommendation: Board approve the Royal Springs Middle School Picture/Yearbook Sales fundraiser scheduled August 22, 2016 (Pictures) & January 2-May 25 (Yearbook sales) to provide funds for technology, class room supplies, guest speakers, assembles, and other student needs. Funds to be deposited in the District Activity Fund Account 2016-2017. L. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL. Recommendation: Board approve the Garth Elementary School Fall Book Fair Sale fundraiser scheduled October 27- November 4, 2016 to provide funds for books, technology, field trip, visiting authors and artist, supplies for activities & library needs. Funds are to be deposited in the District Activity Fund Account 2016-2017. M. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL. Recommendation: Board approve the Garth Elementary School Spring Book Fair Sale fundraiser scheduled March 9- March 17, 2017 to provide funds for books, technology, field trip, visiting authors and artist, supplies for activities & library needs. Funds are to be deposited in the District Activity Fund Account 2016-2017. N. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL. Recommendation: Board approve the Garth Elementary School Year Book Sales fundraiser scheduled January 5, 2017- May 25, 2017to provide documentation of students year at Garth Elementary School. O. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL. Recommendation: Board approve the Garth Elementary School Spring Pictures fundraiser scheduled September 20, 2016 to provide students and parents the opportunity to document the students pictures. Field day awards student incentives. P. APPROVE FUNDRAISER FOR NORTHERN ELEMENTARY PTA. Recommendation: Board approve the Northern Elementary School Build the Nest fundraiser scheduled August 1, 2016-July 1, 2017 to provide for Northern Elementary playground renovations. Q. APPROVE FUNDRAISER FOR NORTHERN ELEMENTARY PTA. Recommendation: Board approve the Northern Elementary School Fall Carnival fundraiser scheduled (TBD) September 2016 to provide students and families to money for the school by selling tickets for games, plus items donated to PTA for Silent auction. R. APPROVE FUNDRAISER FOR NORTHERN ELEMENTARY PTA. Recommendation: Board approve the Northern Elementary School Kroger Rewards Program fundraiser scheduled August 1, 2016 July 1, 2017 to provide funds for parents & staff activities.
S. APPROVE FUNDRAISER FOR NORTHERN ELEMENTARY PTA. Recommendation: Board approve the Northern Elementary PTA Spirit Sales fundraiser scheduled August 1, 2016-July 1, 2017. Items sold include t-shirts, car magnets, buttons, stickers, pens and pencils. Sales will provide funds for student awards, teacher appreciation and birthday bash items. 11. CONSENT ITEMS FOR FEES: A.) Approve Student Fees. Recommendation: Approve the fees/revisions as presented. 12. CONSENT ITEMS FOR SURPLUS: Board declare listed assets as surplus goods and approve the sale or disposal of these items. 13. SUPERINTENDENT NOTIFICATION TO THE BOARD OF THE SCHS GIRLS SOFTBALL TRAVELING TO PARTICIPATE IN THE STATE TOURNAMENT. 14. GASB 54- Committed Funds. Recommendation: Board approve the following categories as Committed Funds in accordance with the GASB 54 reporting requirement, with the actual balance of each to be established at the July meeting of the Board and designate the Superintendent and the Director of Business & Finance the authority to classify amounts as Assigned Fund Balance : SBDM Carry-Over Funds. Vocational Funds Sick Leave Textbook Purchases Future Personnel Costs Internal Service Account Occupational License Tax Refunds KSBIT Insurance Assessment Buses Maintenance Great Crossing High School Facility 15. ESTABLISH SCHOOL ACTIVITY FUND BANK ACCOUNT FOR CARDINAL ACADEMY-KENTUCKY BANK. Recommendation: Board approve the Director of Business and Finance to establish an Activity Fund bank account at Kentucky Bank; in the name of, and for the benefit of, Cardinal Academy School approving Joretta Crowe, Principal; Phyllis Hornbeck, Bookkeeper; Maurice Chappell, Assistant Superintendent of Student Learning and Patti Burger as authorized signors. 16. APPROVE SCHOOL TREASURER S BOND FOR PHYLLIS HORNBECK, SCHOOL TREASURER FOR THE CARDINAL ACADEMY. Recommendation: Effective July 1, 2016, Board approve the School Treasurer s Bond in the amount of $200,000 for Phyllis Hornbeck, School Treasurer for the Cardinal Academy.
17. APPROVE DR. KEVIN F. HUB, AS BOARD SECRETARY CO-SIGNOR ON BOARD BANK ACCOUNTS. Recommendation: Effective July 1, 2016, Board approve Dr. Kevin F. Hub, Board Secretary as the co-signor on the Board bank accounts, investments and signor on the lock box at Kentucky Bank. 18. APPROVE KHSAA MEMBERSHIP DUES FOR SCOTT COUNTY HIGH SCHOOL. Recommendation: Approve payment of the 2016-2017 KHSAA Membership dues in the amount of $1400.00. 19. APPROVE CARRY OVER OF SCHOOL SBDM ALLOCATIONS TO FY 2016-2017. Recommendation: Approve carry-over of unencumbered school SBDM allocations as of June 30, 2016 to be used for the individual school projects as outlined. 20. APPROVE FIDELITY BOND FOR THE DIRECTOR OF ACCOUNTING Recommendation: Approve a Fidelity Bond in the amount of $1,000,000 for Gina Amos, Director of Accounting. 21. APPROVE BID FOR PROPERTY, EARTHQUAKE, ERRORS AND OMISSIONS, GENERAL LIABILITY, FLEET, AND UMBRELLA INSURANCE FOR FY 2016-2017. Recommendation: Approve bid for Property, Earthquake, Errors and Omissions, General Liability, Fleet, and Umbrella Insurance for FY 2016-2017. 22. APPROVE MOA BETWEEN KSBA AND SCOTT COUNTY SCHOOLS LGE-KU SCHOOL ENERGY MANAGERS PROJECT. 23. DISCUSSION AND POSSIBLE ACTION ON DISTRICT PROJECTS SUMMER 2016. 24. CHANGE NUTRITION DEPARTMENT COLLECTION COMPANY: Recommendation: Board approve the use of Envision Payment Solutions for the Scott County Schools K-12 Check Guarantee Program for the Nutrition Department, pending agreement review by Board Attorney. 25. APPROVE MOA WITH KDE: Recommendation: Board approve MOA for Keith Griesser for 2016-17 school year. 26. APPROVE MOA BETWEEN GEORGETOWN COLLEGE EDUCATION DEPARTMENT AND SCOTT COUNTY SCHOOL DISTRICT TO IMPLEMENT A PRINCIPAL TRAINING PROGRAM. 27. APPROVE AGREEMENT BETWEEN SCOTT COUNTY SCHOOLS AND THE UNIVERSITY OF KENTUCKY STUDENT TEACHER AGREEMENT FOR THE 2016-17 SCHOOL YEAR. 28. APPROVE STUDENT TEACHER AGREEMENT BETWEEN SCOTT COUNTY BOARD OF EDUCATION AND EASTERN KENTUCKY UNIVERSITY FOR THE 2016-2017 SCHOOL YEAR.
29. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN GEORGETOWN MIDDLE SCHOOL AND CLEMSON UNIVERSITY OLWEUS BULLYING PREVENTION PROGRAM. 30. APPROVE CERTIFIED EVALUATION PLAN FOR THE 2016-2017 SCHOOL YEAR. 31. FIRST READING FOR AMENDED POLICIES: 01.0, 01.61, 0.311, 0.3111, 0.3112, 03.14, 03.18, 03.211, 03.24, 03.5, 04.0, 05.11, 06.23, 08.1312, 08.133, 08.3, 09.11, 09.122, 09.123, 09.1231, 09.12311, 09.14, 09.227, 09.313, 09.36, 09.422 & 09.438. 32. REVIEW PROCEDURES: 01.61 AP.11, 03.112 AP.22, 03.5AP.1, 03.6 AP.21, 05.11 AP.11, 05.11 AP.21, 09.11 AP.23, 09.1231 AP. 21, 09.14 AP.1, 09.14 AP.11, 09.14 AP. 111, 09.14 AP.12, 09.14 AP.24 & 10.5 AP.1. 33. SECOND READING FOR AMENDED POLICIES: 03.162, 03.262 & 09.42811. 34. APPROVE UNPAID LEAVE OF ABSENCE 35. FINANCIAL STATEMENT: Summary of Cash Activity for April 2016 Beginning Balance (Cash & Investments) Receipts Expenses Net Receivables/ Payables/ Transfers/ Adjustments Ending Balance (Cash & Investments) General Fund $18,496,237.89 $4,060,169.22 $4,279,645.72 $27,763.56 $18,304,524.95 Special Revenue Fund -$606,698.77 $1,295,447.58 $700,345.51 $0.00 -$11,596.70 District Activity Fund $449,905.82 $58,959.65 $57,336.91 $0.00 $451,528.56 Capital Outlay Fund $827,604.46 $0.00 $0.00 $0.00 $827,604.46 Building Fund $324,244.46 $0.00 $0.00 $0.00 $324,244.46 Construction Fund $25,130.81 $0.00 $0.00 $0.00 $25,130.81 Debt Service Fund $1,842,820.56 $0.00 $1,949,172.50 $0.00 -$106,351.94 Food Service Fund $831,743.20 $450,114.61 $384,065.96 $19,582.63 $917,374.48 Enterprise Fund $586,295.47 $120,194.02 $58,952.13 $0.00 $647,537.36 Fiduciary Fund $23,296.59 $0.00 $1,000.00 $0.00 $22,296.59 $22,800,580.49 $5,984,885.08 $7,430,518.73 $47,346.19 $21,402,293.03 Less Investments $18,550,000.00 Less Funds Held by Bond Paying Agent $631.61 Cash Balance $2,851,661.42
Schedule of Investments Certificates of Deposits with KENTUCKY BANK Investment Date Rate of Interest Investment Period Investment Amount 6/30/2015 0.47% 12 Months $2,500,000.00 3/12/2016 0.55% 6 Months $1,000,000.00 3/12/2016 0.60% 12 Months $1,800,000.00 4/15/2016 0.56% 6 Months $1,000,000.00 4/11/2016 0.49% 4 Months $2,000,000.00 12/18/2015 0.55% 6 Months $4,500,000.00 12/18/2015 0.51% 5 Months $2,000,000.00 4/18/2016 0.50% 4 Months $1,500,000.00 1/21/2016 0.55% 6 Months $2,250,000.00 Total Certificates of Deposits with Kentucky Bank $18,550,000.00 36. APPROVAL OF CURRENT BILLS 37. PERSONNEL REPORT 38. FIELD TRIP REPORT 39. APPROVE CKEC AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT 40. SUPERINTENDENT S REPORT 41. EXECUTIVE SESSION: Pursuant to KRS 61.810 (1)(c) to discuss possible litigation. 42. ADJOURNMENT