New SuperDOPE v2. Overview & Demos Jan/Feb BFS Business & Financial Services A Division of Business & Administration Services (BAS) BFS BAS
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1 New SuperDOPE v2 Overview & Demos Jan/Feb 2018 Business & Financial Services A Division of Business & Administration Services (BAS) BAS
2 Session Agenda SuperDOPE Version Comparison Bobbi McCracken - New User Interface Elizabeth Carr - Application Updates - Alfred Karam - Building Queries Demos Elizabeth Carr Bobbi McCracken Deb Terao CNAS Communications and Updates - Alfred Karam - FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 2
3 SuperDOPE Version Comparison FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 3
4 SuperDOPE Version Comparison - Structure V2 Salary transactions structured based on pay period, employee, job record, and FAU Full salary/wages split between various earn codes and accounts Vacation takes appear under specific expense accounts under vacation related Earn Codes Sick Leave appears under regular salary account under sick leave related Earn Codes Mapping of Earn Codes to DOS Code available in the appendix Leave taken is specific to a date, resulting in increase in prior period adjustments V1 Salaries transactions structured based on pay period, employee, appointment record, and FAU Full salary/wages charged to REGlike DOS Codes Vacation takes appear as offsets to benefit account Sick Leave contains no amounts, only hours Leave taken summarized for a pay period FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 4
5 SuperDOPE Version Comparison - Structure Employer paid benefit transactions assessed against salary for certain Earn Codes based on assigned assessment groupings: Composite Benefit Rate (CBR) Vacation Leave Accrual (VLA) Now includes General and Employee Liability Assessments GSHIP/FR/NRTR V2 V1 Detailed employer paid benefit transactions assessed against salary and DOS Codes based on unique characteristics of each employee (e.g. health care selections, health care coverage vacation hours earned, etc.) FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 5
6 SuperDOPE Version Comparison - Data UCPath Data Starting December 2017 Monthly Earnings Leave takes beginning 11/16/17 Biweekly Earnings 12/17 12/30/2017 PPS Data (subset of fields) From July 1, 2016 To December 2017 PPS Salary Cost Transfers Through April 2018 V2 All historical data Last Monthly November 2017 earnings Leave taken from 10/16 11/15/2017 Last Biweekly December 2017 BW2 Earnings 12/3 12/16/2017 PPS Salary Cost Transfers Through April 2018 V1 FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 6
7 Salary and Benefits in PPS Jane Smith s monthly salary is $5,000; she takes 40 hours of vacation for this pay period and 8 hours of sick leave. Under PPS, Jane s monthly salary of $5,000 would appear under a salary expense account using DOS Code REG along with various benefit assessments charged to various benefit expense accounts; the 40 hours of vacation would be reflected as a credit to a benefit expense account using DOS Code VAC with an additional general offset to benefits; the sick leave hours would be available as a row in SuperDOPE, but there are no specific accounting entries associated with the sick leave. FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 7
8 PPS SuperDOPE Output Example FY Period DOS Account Gross Amt Time Hours Health Dental Vision Core Med Vac Leave IAP IAP Benefit Matching Contr. Fac. Sum. Salary Sr. Mgmt Suppleme nt Workers Comp Emp Sup Unemploy ment Life Core Life Disability UCRP/PE RS OASDI Medicare OPEB Health Benefit Admin UCRP Supplem ent DC Supplem ent REG , SKL VAC (273.03) (8.00) (45.49) (4.04) (0.58) (2.24) (0.76) (0.27) (0.19) - (0.36) (38.22) (16.62) (3.88) (7.64) (0.46) (3.55) - - FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 8
9 Salary and Benefits in UCPath Jane Smith s monthly salary is $5,000; she takes 40 hours of vacation and 8 hours of sick leave for this pay period. The salary is related to the month of December, the 40 hours of vacation were taken between 12/4-12/8, and 8 hours of sick leave was taken on 12/12. In UCPath, Jane s monthly salary of $5,000 less the 40 hours of vacation and 8 hours of sick time would appear under a salary expense account using Earn Code REG. The CBR, Vacation Accrual, and GAEL would be assessed against the REG amount. The 8 hours of sick time would appear under a salary expense account using a sick leave Earn Code. The CBR, Vacation Accrual and GAEL would be assessed against the sick time amount. The 40 hours of vacation would be reflected as an expense to salary account (e.g for staff positions) using a vacation related Earn Code (e.g. VAC), and there would be a credit under the vacation taken offset account under benefits. The CBR, Vacation Accrual and GAEL are not assessed against the vacation amount. FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 9
10 UCPath SuperDOPE Output Examples Fiscal Year Acctng Period Employee ID Earn Code Salary Account Gross Salary Amount Hours Composite Benefit Amount Vac Leave Accrual Amount Employee Liability Amount General Liability Amount Vacation Usage Offset Amount XXXX SKL XXXX REG (273.04) (8.00) (126.96) (24.57) (0.98) (1.53) XXXX REG , , Example above shows sick leave for a monthly employee related to a prior pay period YYYYY REG , , YYYYY VAC , (1,125.12) Example above shows vacation leave for a monthly employee related to the current pay period FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 10
11 New User Interface FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 11
12 SuperDOPE Overview Demo Video Clip SuperDOPE Overview User Interface For an overview of the user interface Video Clip SuperDOPE Column Arrangement Feature Shows how to arrange columns Sort Columns Expand or Reduce Column width Video Clips available on the Accounting, Users Group Meetings, SuperDOPE Tab: FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 12
13 SuperDOPE Application Issue Resolution, Updates, and Enhancements FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 13
14 Using SuperDOPE Accessing SuperDOPE R SPACE Portal SuperDOPE is available under Authorized Applications Users must be provisioned to gain access Note to SAAs: access should be restricted to employee with job responsibilities requiring access to payroll expense data (e.g. Individuals with ledger reconciliation responsibilities) Direct Access - SuperDOPE Application is optimized for: Microsoft Edge Mozilla Firefox Collaboration Visit SuperDOPE on Yammer collaborate with others and get updates SuperDOPE on Yammer FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 14
15 Issue Resolution Cycle Fix Deployed Bug Found Fix Approved Fix Developed Fix Tested FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 15
16 Resolved Issues Since Deployment Summary Query results not summing benefits Five date fields (Pay Period Begin/End, Earnings Begin/End, and Salary Effective Date) causing export error in Excel Remove DISTINCT from SQL statement to unhide rows in results Excel export not working when criteria under Salary Account is used Could Not Adjust Column Size in the output in detail mode Grad Fee Account fields missing from the User Interface FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 16
17 Resolved Issues Since Deployment Order of selection in the Funds Fields (Fund Type, Fund Category, Fund Group, Fund) causing error When selecting "Earnings End Date" with PPS data only, user will get zero rows Amount columns are outputting/exporting in a text format Updating the Vacation Usage Offset Field s logic to correspond appropriately to the Vacation Taken Amount Cost Center, Project Code, and a few other columns have "0" as a value when exported to Excel, rather than the cell being blank. FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 17
18 Resolved Issues Since Deployment Check All box was not checking all boxes in the section ORG descriptions were not selectable in Columns Tab Earn Code Description was not pulling into query Need to add an indicator that notes the source of the data (PPS vs UCPath) PPS data is missing Pay Period End Date FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 18
19 Pending Enhancements Summary Mode By Employee By Position FAU Descriptions Selection PPS vs UCPath Flag Filter PPS Record Indicators to guide consistent output Add an indicator which fields will produce Zero Records if selected. Total Assessments Field Ability to Share Saved Queries FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 19
20 SuperDOPE Data Population SuperDOPE Transactions are now linked to UCRFS Journal Journal Line Reference / Control ID Exists in both systems Future Enhancement: Control ID will be hyperlinked in UCRFSTotals Updates to SuperDOPE are synced with UCRFS Journal posting By the end of February, data will be available from UCPath after each pay compute throughout the month FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 20
21 SuperDOPE Demo Scenario 1 FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 21
22 Scenario 1 Simple Query Scenario Running a detail query for a particular month, using the Control ID functionality Criteria Fiscal Year 2018 Accounting Period 6 Journal Line Reference / Control ID Columns Fiscal Year Accounting Period Journal Line Reference Employee ID Position Number Earn Code FAU (Account, Activity, Fund, Function, PC, CC) Gross Salary Amount Video Clip available on the Accounting, Users Group Meetings, SuperDOPE Tab: SuperDOPE Simple Query Scenario Illustrates how to design a simple query based on Scenario 1 FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 22
23 SuperDOPE Demo Scenario 2 FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 23
24 Scenario 2 Summary Mode Query Scenario Summarizing pay for department by earn code and expense account for a particular month Criteria Fiscal Year 2018 Accounting period 6 ORG Code ORG39 DIV Code DIV129 DEPT Code D01108 Query Type - Summary Columns Fiscal Year Accounting Period Earn Code Salary Account Gross Salary Amount Video Clips available on the Accounting, Users Group Meetings, SuperDOPE Tab: Video Clip SuperDOPE Summary Mode Demo 1 This Scenario Video Clip SuperDOPE Summary Mode Demo 2 Additional Scenario FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 24
25 Announcements, Updates, and Appendices FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 25
26 Communications and Updates SuperDOPE User List SuperDOPE on Yammer FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 26
27 Appendices SuperDOPE Data Dictionary UCPath Earn Codes Note: Double Click to open embedded documents Or visit the Accounting website FEB 05, 2018 New SuperDOPE v2 - Overview & Demos 27
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