EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 11, 2016

Transcription

1 EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 11, 2016 The Board of School Trustees met in regular session at 6:00 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN with Mrs. Hamm presiding. Mr. Hardin and Mrs. Weddle were absent. Also attending were Debi Stapleton, Kyla Stapleton, Matthew Ervin, Lili Ervin, Rachel England, Ashley Pitney, Bradley Pitney, Jay England, Evan Hoskins, Andrew Scholl, Kevin Rockey, Dr. William A. Glentzer, Tammy Lewis and Susan Ingels. Everyone was led in prayer and the Pledge of Allegiance by Mrs. Hamm. REORGANIZATION OF THE BOARD A. Election of Officers Dr. Glentzer acted as temporary chairman until a president was nominated and elected. Dr. Glentzer opened the nominations for Board President. Mrs. Taulman nominated Cathy Hamm for Board President. There were no further nominations. Mrs. Taulman moved and Mr. Lollar seconded a motion to approve Cathy Hamm for Board President. The motion passed 3 yes, 0 no. Mrs. Hamm opened nominations for Board Vice President. Mrs. Taulman nominated Justin Lollar for Board Vice President. There were no further nominations. Mrs. Taulman moved and Mrs. Hamm seconded a motion to approve Justin Lollar for Board Vice-President. The motion passed 3 yes, 0 no. Mrs. Hamm opened nominations for Board Secretary. Mr. Lollar nominated Alice Taulman for Board Secretary. There were no further nominations. Mr. Lollar moved and Mrs. Hamm seconded a motion to approve Alice Taulman for Board Secretary. The motion passed 3 yes, 0 no.

2 B. Establish Board Salary and Per Diem for Special Meetings Mrs. Hamm stated the past annual salary was $2, with a per diem of $50.00 for special Board meetings. Mrs. Taulman moved and Mr. Lollar seconded a motion to leave the annual salary at $2, and a per diem of $50.00 for special meetings. There was no further discussion. The motion passed 3 yes, 0 no. C. Appoint Board Representative to Athletic Council Mrs. Hamm opened the nominations for Board Representative to Athletic Council. Mrs. Taulman nominated Mr. Lollar as Board Representative to Athletic Council. There were no further nominations. Mrs. Taulman moved and Mrs. Hamm seconded a motion to approve Mr. Lollar for Board Representative to Athletic Council. The motion passed 3 yes, 0 no. D. Appoint ISBA Legislative Liaison and Policy Liaison Mrs. Hamm opened the nominations for ISBA Legislative Liaison and Policy Liaison. Mr. Lollar nominated Guy Hardin as ISBA Legislative Liaison and Policy Liaison. There were no further nominations. Mr. Lollar moved and Mrs. Taulman seconded a motion to approve Guy Hardin for ISBA Legislative Liaison and Policy Liaison. The motion passed 3 yes, 0 no. E. Time, Date and Place of Regular School Board Meetings. Mrs. Hamm stated the past School Board Meetings were at 6:00 p.m. on the third Monday of each month at the Administrative Office. Mrs. Taulman moved and Mr. Lollar seconded a motion to establish Board Meeting dates as the third Monday of each month at 6:00 p.m. at the Administrative Office with the exception of the February and March meetings. The February meeting will be held February 8, 2016 and the March Meeting will be held on March 7, There was no further discussion. The motion passed 3 yes, 0 no. F. Appointment of Treasurer and Deputy Treasurer Mr. Lollar moved and Mrs. Taulman seconded a motion to approve Tammy Lewis as Treasurer and Carrie Brown as Deputy Treasurer. There was no further discussion. The motion passed 3 yes, 0 no.

3 G. Appointment of Corporation Attorney Mrs. Taulman moved and Mr. Lollar seconded a motion to approve Mr. Larry Gesse as Corporation Attorney on an hourly rate basis. The motion passed 3 yes, 0 no. H. Appointment of School Physician Mr. Lollar moved and Mrs. Taulman seconded a motion to approve Dr. James Kozarek as School Physician with a retainer of $1, per year. The motion passed 3 yes, 0 no. J. Other Reorganizational Items Mrs. Hamm asked for other reorganizational items. There were none. PRESENTATIONS A. Building Reports Mr. Scholl, East Side Elementary Principal, stated first semester honors day is this Friday and there will be three separate programs according to grade level. Students will be recognized for academics, attendance and citizenship. East Side is piloting new interactive engaging software called Reflex Math. Reflex helps students at all levels develop fluency in their basic math facts in addition, subtraction, multiplication and division. We are piloting this program and if we get good results we will look to carry it forward. The students are really excited about it and just this week students in grades 1 through 5 have answered 200,000 math facts correctly with a fluency gain of 27 math facts on average for each student. East Side Glamour Squad begins next week; Mrs. Wright heads up this program and many of our teachers are volunteering their time to mentor girls in grades 4 and 5 twice a week for a month with the overall goals of understanding inner beauty and increasing self-esteem. 5 th grade boys basketball team is off to a great start; their record is 4-0 and is a really fine group to watch. Mr. Rockey, Edinburgh Middle/High School Principal, stated Kathy McCarty, DOE Region 4 Outreach Coordinator, visited the middle school last month and we have just received her findings. They were shared with the Middle School Leadership Team today and the team will be addressing them in the near future. Thank you to the Leadership Team for volunteering their time and coming up with some helpful ideas. This Wednesday we will have a convocation during 7 th period for students in grades 6 through 12. This is something the

4 IHSAA has started for the Sportsmanship Program; the speaker is from the Special Olympics and talks about respecting others, differences and tolerance. Thank you to the maintenance and custodial staff for working hard cleaning the ice and snow for the safety of our students. There is an interest for a small women s ensemble outside of school and Ms. Kappler, Middle School/High School Choir Teacher, is holding auditions for it tonight. B. Middle School Students of the Month Mr. Rockey presented the January Students of the Month: Ashley Pitney for 6 th grade, Kyla Stapleton for 7 th grade and Lili Ervin for 8 th grade. Mr. Rockey read a list of their accomplishments and presented each of the students with a certificate. PUBLIC COMMENTS REGARDING AGENDA ITEMS Mrs. Hamm invited public comments regarding agenda items. There were no public comments. NEW BUSINESS A. Consent Agenda 1. Minutes: Minutes of the December 16, 2015 Board Meeting. 2. Claims for Payment: Claims # 7324 through and including #7413 and payroll dates of December 23, 2015 and January 8, Personnel: Resignations accepted by Dr. Glentzer on behalf of the Board: Resignation of Cole Zook, 5 th Grade teacher, effective January 22, 2016; Resignation of Mardena Detamore, Middle/High School English Teacher, effective February 8, 2016 unless position is filled sooner; Recommendation to approve retirement of Thomas A. Derrico, High School Science Teacher, effective May 31, 2016; recommendation to approve pending successful completion of background check and receipt of teacher s license, Peyton Coar as temporary band director for the remainder of the school year effective January 25, Mrs. Coar will receive substitute teacher pay until receipt of her teacher s license; recommendation to approve maternity leave request for Laura Adkins beginning February 15, 2016 for six (6) weeks unless otherwise stated by her physician. 4. Donations: The following donations were made to the Pat Holtom Clothe-A-Child fund: $200 from Edinburgh Separate Baptist Church; $4,000 from Conover Foundation; $2,595 from 8 th Day Riders; $100 from Nancy VanWye and $250 from David Gillespie. $2, from East Side Parent Boosters for East Side Drinking Fountains; $100 from Gordon Skinner to MS/HS Teachers fund; $5,000 from Sonoco Flexible Packaging to be

5 distributed as follows: $1,200 to HS Athletic Department; $100 to Boys Baseball team; $100 to Boys basketball team; $100 to HS Yearbook; $200 to MS/HS Band; $900 to HS Student Activities fund; $500 to MS Student Activities fund; $100 to East Side H.O.P.E. fund; $650 to East Side Student Activities fund; $100 to Learning A-Z online program; $200 to East Side Reading Book Program (Pence); $200 to East Side Good Choice Ticket Contest ; $200 to Edinburgh Dollars for Scholars; $250 to HMS Boosters group; $200 to Hall of Fame committee. 5. Cancellation of Old Checks: East Side Elementary check # 3511 dated October 31, 2013 for $266; High School Check # dated June 3, 2013 for $ Approval of Earlywood Education Service Agreement: Recommendation to approve Amended Joint Agreement for the Establishment and Operation of Earlywood Educational Services, Formerly Special Services, Johnson County and Surrounding Schools. 7. Series 2013 bond Affidavit for Payment: $6,492 to Audimute Soundproofing for Acoustic panels; $4, to Playworld for catwalk; $22,300 to Insley Systems final pmt. on HS roof; $9,660 to Insight Investments for wireless access points; $2,145 to Bodey Sales L.L.C. for chairs; Mrs. Taulman moved and Mr. Lollar seconded a motion to approve the consent agenda as presented to the Board. There was no further discussion. Motion passed 3 yes, 0 no. B. Approval of Superintendent of Schools Basic Contract July 1, 2015 to June 30, 2017 and Addendum. Recommendation to approve renewal of Dr. William A. Glentzer as Superintendent of Schools. Contract term from July 1, 2015 to June 30, 2017 at an annual salary of $96,600 for 230 days with thirteen (13) paid personal days. The Superintendent will be given a one-time stipend in the amount of $1,000 based upon leadership and evaluation rating. The School Corporation agrees to contribute $10,000 into an American Fidelity 403(b) plan for each year of employment beginning June 2016, with each annual contribution thereafter being made in June of each subsequent contract year. The School Corporation will reimburse the Superintendent for mileage for school business travel that is outside the school corporation/district for school related business, to be reimbursed at the same rate as reimbursed to teachers.

6 Mrs. Taulman moved and Mr. Lollar seconded a motion to approve the Superintendent of Schools Basic Contract as presented to the Board. There was no further discussion. Motion passed 3 yes, 0 no. C. Superintendent Committee Appointments Dr. Glentzer stated he spoke with Julie Slavens, staff attorney for the Indiana School Board Association about Board appointed committees. She said that Board appointed committees are legal but fall under the Open Door Policy. Dr. Glentzer suggested the Board members to the following committees: Mrs. Hamm and Mr. Hardin to the Transportation Committee; Mr. Lollar and Mrs. Weddle to the Capital Projects Committee; and Mrs. Taulman (with one other board member) to the Policy Committee. Dr. Glentzer would be chairing the committees. D. Update on Corporation Maintenance and Construction Projects Dr. Glentzer provided an update on corporation-wide maintenance and construction projects to the Board of School Trustees. The ridge cap on the East Side gym has been replaced. East Side Cafeteria walls have been painted and acoustical tile installed and looks real nice. Partitions have been ordered for the sixth grade boys restroom. The flashings on the new high school roof have been covered and is not leaking. OLD BUSINESS There was no old business. PUBLIC COMMENTS There were no public comments. ADDITIONAL ITEMS There were no additional items. BOARD INPUT Mrs. Taulman stated she is glad everything is going smoothly.

7 Mr. Lollar congratulated the Students of the Month. Mr. Lollar thanked Evan Hoskins for all his hard work and thanked the principals for their resilience during the departure of some of our employees. Mr. Lollar stated he likes the Reflex Math idea; if the software is similar to a video game it will have the students attention. Mrs. Hamm thanked Evan Hoskins noting she saw him on Sunday salting and moving snow. Mrs. Hamm noted the recent resignations and hirings of the past few weeks and thanked the principals for their due diligence in doing what s best for our students. Mrs. Hamm reminded the Board the next Regular School Board Meeting will be February 8, ADJOURNMENT Mrs. Taulman made the motion to adjourn the meeting at 6:26 p.m. Mr. Lollar seconded. Motion passed 3 yes, 0 no. CATHY HAMM, PRESIDENT GUY HARDIN, MEMBER JUSTIN LOLLAR, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 11, 2016 The Board of School Trustees met in regular session at 6:30 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN with Mrs. Hamm presiding. Mr. Hardin and Mrs. Weddle were absent. Also attending were Evan Hoskins, Andrew Scholl, Kevin Rockey, Dr. William A. Glentzer, Tammy Lewis, and Susan Ingels.

8 BOARD OF FINANCE ANNUAL MEETING A. Appoint officers of Board of Finance Mr. Lollar moved and Mrs. Taulman seconded a motion to approve Cathy Hamm, President; Justin Lollar, Vice President; and Alice Taulman, Secretary; as Board Officers of the Board of Finance. There was no further discussion. The motion passed 3 yes, 0 no. All Edinburgh Community School Corporation Board Members serve on the Board of Finance. B. Review the Annual Report of Investment The Board of Finance reviewed the annual Report of Investments. C. Adjournment Mrs. Taulman moved and Mr. Lollar seconded a motion to adjourn the meeting at 6:32 p.m. The motion passed 3 yes, 0 no. CATHY HAMM, PRESIDENT GUY HARDIN, MEMBER JUSTIN LOLLAR, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY