1. CALL TO ORDER 4:30 P.M.

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1 D. PAUL SOMMERVILLE CHAIRMAN STEWART H. RODMAN VICE CHAIRMAN COUNCIL MEMBERS STEVEN M. BAER CYNTHIA M. BENSCH RICK CAPORALE GERALD DAWSON BRIAN E. FLEWELLING WILLIAM L. MCBRIDE GERALD W. STEWART ROBERTS TABOR VAUX, JR LAURA L. VON HARTEN COUNTY COUNCIL OF BEAUFORT COUNTY ADMINISTRATION BUILDING 100 RIBAUT ROAD POST OFFICE DRAWER 1228 BEAUFORT, SOUTH CAROLINA TELEPHONE: (843) FAX: (843) AGENDA FINANCE COMMITTEE 4:30 p.m. Wednesday, June 5, 2013 Executive Conference Room Administration Building, Government Center 100 Ribaut Road, Beaufort GARY KUBIC COUNTY ADMINISTRATOR BRYAN J. HILL DEPUTY COUNTY ADMINISTRATOR JOSHUA A. GRUBER COUNTY ATTORNEY SUZANNE M. RAINEY CLERK TO COUNCIL Committee Members: Stu Rodman, Chairman Rick Caporale, Vice Chairman Steven Baer Brian Flewelling William McBride Jerry Stewart Staff Support Alicia Holland, Comptroller 1. CALL TO ORDER 4:30 P.M. 2. Consideration of Contract Award A. $73, MUNIS Support and Licensing Annual Renewal (July 1, 2013 June 30, 2014) (backup) B. $75, Pictometry Aerial Photography and Licensing Support for 2013 Flight (backup) C. $32, Three Lawn Mowers and Associated Equipment for Public Facilities Department (backup) 3. DISCUSSION / RESERVE POLICY 4. CONTINUING DISCUSSION ON COUNTY FY 2014 BUDGET 5. DISCUSSION / LOCAL OPTION SALES TAX 6. DISCUSSION OF REAPPOINTMENTS AND APPOINTMENTS A. Accommodations (2%) Tax Board B. Airports Board C. Tax Equalization Board 7. ADJOURNMENT Open and Priority Retreat Items Transfer Station Analysis Road Financing Burton Wells Regional Park Financing Sports Complex Economic Analysis 2013 Budget Cycle Business License Fees 2014 Millage Policy Joint Use of School Facilities Airport Business Plan

2 COUNTY COUNCIL OF BEAUFORT COUNTY PtJRCHASING DEPARTMENT Buildi ng 3, 102 Jndustrinl Vill age Road Post Office.: Drnwcr 122R, Acaufort, SC Phone: {843) Fax: (H43) TO: FIWM : SU DJ: DATE: Councilman Stewart II. Rodm:111. Chninnan, f-inance Commiuec Dnvc Thomns, Purchasing Director f}.t;f' Request n Sole Source Purcbnsc for the MUNIS Surporl nn rl Licensing Annunl n cncwnl (J uly 1, J une 30, 2014) May 30,2013 BACKC.HO UN I>. The Purchasing Dcpnrllncnl received n request from lite MIS Dcpartrncnl In renew thc suppon nnd licensing fo r Bcnufor t Cm1nty's tviunls Software. This snllwarc is util ized l>y mnny departments \\'ithin the Count y. Munis is the database where all of the finnnc inl nnd personnel infonna tion of Beaufort County is stored with the exception of the tnx tlntnbnsc (Mnnatron). VENDOn INFORMATIOI'\ Munis - Tyler Technologies COST $73, FUNDI NG: The.: fund ing for thit:: purchnse will he pr(lvilled hy IJcnufort Count) 's FY Gcncrol fund Appropriations ($67,950.50) and Locnl /\ccommodntions Tux, Local llnspitolity Tnx nnd Locnl Admissions Fees ($5, ). See attachment. FO R ACTION: Finance Com111ittec meeting occurring on June J, ltecomm ENilATION: The Finnnce Commi ttee npprovcs I he unnunl renewal of Munis - Tyler Technologies softwnrc support nnd licen$ing.. c "d G~\1&-- Cc : <.i ary K u b 1c, ounty " m1mstrntor Bryan I ti ll, Deputy Administratorx ~ Alicia lloll nnd, Contrnller j<v\!! _,/) Dnn Murgnn, MIS Dircc1or dj~ Richnrd Dimon1. Contrnct Spccinlisr (J(JI._)

3 Beaufort County Munis Support Invoice FY 2014 Employee Svcs Finance Purchasing Building Codes MIS Business License Local Accomm Tax Local Hosp Tax Local Admissions Fees Portion of Invoice Totals Accounts Receivable , Acctg/Budget/AP 13, , Applicant Tracking 1, , Bid Management 1, , Business License , Citizen Self Service 1, , Contract Management 1, , Crystal Reports 1, , , Fixed Assets 3, , General Billing , Human Resources Management 5, , Maplink GIS Integration 1, , Munis Office 1, , , Payroll 8, , Permits & Code Enforcement 4, , Purchase Orders 3, , Requisitions 2, , Role Tailed Dashboard , Tyler Content Manager 1, , , , Tyler Form Processing Support , Subtotal 19, , , , , , , , , GUI Site License Support 2, , Employee Self Service 3, , Total 23, , , , , , , , , ,914.41

4 COUNTY COUNCIL OF BEAUFORT COUNTY PURCHASING DEPARTMENT Building 1 I 02 Industria l Village lt11ad Pnsl Ollicc Drawer 122H. lh:aul'mt. SC 2'>'>0 J-122H Phone: I H-D l 25~-2.1~~ Fa)<: I H B l 25~ -9 -I J 7 TO: FRO~l: Sliii.J: OA TF.: Cnuncilmnn Stcwnn II. Rodmnn. Chninnnn. Finance Cununiuec D:n c Thuma:.. Purcha:.ing Dircctur fji: ltcijlll'stll Sulc Suur-n l'llrchnsl' fur th e Piclunrclry Al l'inll'huliij!nijlhy nrul UccnsinJ! S11ppurl fur 211 JJ llij!hf. ~ Ia~ 30. :!0 Ll IL\Cl<GUOtl~J). The P11n:ha:.ing D.:p;mmcnl received a reque:.l l'mrn the CiiS Dcpannlentlu rene\\ lhc Sllflflllr1 nnllliccnsing ror llc;url(m Cnllllly's l'i~o:tnmclry Snl\wnrc. Thill purchn:.e will allow lhe (its Depnnnrenl ru Clllllinr11: llllltililc aerial pho111 gr.r ph~ in :- uppu rtii!' Cnunl~ llfh:mtiorh. I he aerial p hutugr:rph~ suppuns Slunnwntcr projects. disaster recovery. public snf..:ly. nnlin~.: count) comnh:rcc. antl111hcr duta nunl}:.is proj.:cts. VF.NDOJl INFOJll\IATION Picllullell) lr t t ema ti on:~l Corp. FtlNilii'\C;: The lhndiug lilr lhi:. purcha~e "ill h..: prtl\'idctl h~ lkaul'url t'uuut~, FY :!Il l ~ <i~.:ner:rl Fund ;u:counl S:!-51 :!511. FOil ACTIO!'\: Finance Commincc meeting occurriug on June \. IU:C:Oi\ 1 i\ 1 F.:'\ DA Tl 0:\: Th.: Fi11:111ce Cn111111i11ee apprll\ e' I he allnuaij~.:n.:\\ :~ I of Pictumetr~!lllt'l\\ :r r~.: suppun and lic~.:nsing for a total contmct :mlou n l ni's7~.:mum. CC: t I'. I.. {P\(u.6\L- Unn 1\..llliC. L lllllll\' A1 llllllblr:ltur Ul) ; n IIi II. DeptH): Adminis1r:11nr ~ Alicia llnllnnd. Controller ~ (T'" Dan Murgnn. MIS Dircctur Elf.!. (\ Richard Di11mtll. Cnntr:rct SpccinJi,l ~\J

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