DESERT COMMUNITY COLLEGE DISTRICT REGULAR BOARD MEETING SOC 14 FRIDAY, OCTOBER 17, 2008 MINUTES

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1 DESERT COMMUNITY COLLEGE DISTRICT REGULAR BOARD MEETING SOC 14 FRIDAY, OCTOBER 17, 2008 MINUTES I. CALL TO ORDER PLEDGE OF ALLEGIANCE The meeting was called to order at 9:35 A.M. by Board Chair Miller, followed by the Pledge of Allegiance. II. III. ROLL CALL Trustees Charles Hayden, John Marman, Merle C. Bud Miller, and Bonnie Stefan were present. Trustee Becky Broughton and Student Trustee Lorraine Hernandez were not present as they were attending conferences on behalf of College of the Desert. AGENDA: A. CONFIRMATION OF AGENDA: A motion was made by Trustee Hayden, seconded by Trustee Stefan to approve the agenda as presented. Trustee Marman requested that the Public Comments sections be merged. He also requested that Consent Items #13 under Human Resources be pulled for discussion in Closed Session. The motion carried unanimously with the change noted. Four (4) ayes, one (1) absent. IV. PUBLIC COMMENTS (All Items): Mrs. Millie Bird, of the COD Friends of the Library Auxiliary, addressed the Board regarding the upcoming book sale on November 14 and reported on monies donated to the College by the Friends. Chair Miller thanked the Maintenance and Operations team for their quick turnaround of the room. This meeting was originally scheduled in SOC 12 and we were notified that morning that a class had been scheduled there. Maintenance and Operations quickly switched the set-ups. V. APPROVE THE MINUTES OF: A motion was made by Trustee Marman, seconded by Trustee Stefan, to approve the minutes of the Regular meeting of September 19, 2008 as presented. The motion carried unanimously with 4 ayes, 1 absent. VI. REPORTS A. GOVERNING BOARD

2 Each of the Trustees provided a brief report on their activities since the last Board meeting. The Student Trustee s report was read by Board Administrative Assistant, Lee Ann Weaver. B. COLLEGE OF THE DESERT FOUNDATION Laurie Muhlhauser, Foundation Interim Executive Director, was present and gave a brief report. C. COLLEGE OF THE DESERT ALUMNI ASSOCIATION Mr. Gene Marchu, Executive Director of the Alumni Association, was present and gave a brief report. D. ACADEMIC SENATE Dr. Doug MacIntire, Academic Senate President, was present and gave a brief report. E. FACULTY ASSOCIATION Ms. Pat Keller, President of the Faculty Association, was present and gave a brief report. F. C.O.D.A.A. Dr. Fergus Currie, President of CODAA, was present and gave a brief report. G. CSEA Ms. Mary Lisi, President of CSEA, was present and gave a brief report. H. ASCOD Michelle Shannon, ASCOD President, was attending a conference and her report was read by the Board Administrative Assistant. VII. ADMINISTRATIVE REPORTS President Patton introduced Tracey Vackar, Project Coordinator of the CTE/RPO County-wide AB 2448 Regional Occupation Program Sequencing Plan Review. Ms. Vackar presented the Review. Tom Wixon, PIO, thanked the Alumni Association for their support of the 50 Sock Hop. He also reported on 3 awards that the College of the Desert Insider won at the NCMPR (National Council for Marketing and Public Relations) District Conference: The Bronze Award for Best Original Photograph, a Silver Award for a radio spot and a Gold Award for the Insider, COD s online newsletter. Dr. Edwin Deas, VP Administrative Services, was not present and President Patton reported briefly on the budget and how the college is likely to be affected. Dr. Jack Randall, Interim VP of Human Resources, reported that Human Resources is working on streamlining various processes. One of these processes is an online application tracking system.

3 William Kelly, Interim VP of Instruction, reported that under Amy DiBello s leadership, the SLO Team has completed approximately half of the outcomes, with the remainder to be completed by the December deadline. He also reported that the Intersession and Spring Schedules will be printed soon. Dr. Diane Ramirez, VP Student Services, reported on several upcoming events and invited the Board of Trustees to attend: Induction Ceremony of Phi Rho Iota Chapter of Phi Theta Kappa on October 27 in the McCallum Theatre Dean s Tea on October 21 in the Hilb Student Center Mr. Kelly reported that the Student Success Initiative Taskforce is meeting regularly and recently attended a Student Success Conference in Anaheim. VIII. CONSENT AGENDA A motion was made by Trustee Hayden, seconded by Trustee Stefan to approve the Consent agenda as presented. (item#13 has been pulled for discussion in Closed Session) Motion carried unanimously with 4 ayes, 1 absent. A. HUMAN RESOURCES 1. Classified Appointment 2. Classified Continuation of Assignment 3. Classified Increase in Assignment Hours 4. Classified Transfer 5. Classified Resignation 6. Faculty Professional Advancement/Adjustment to Salary Placement 7. Faculty Continuation of Assignment 8. Faculty Retirement 9. COD Foundation Employee Additional Compensation 10. Hourly Personnel Adjunct Faculty 11. Hourly Personnel Classified/Students/Tutors 12. Employment Agreements 13. Moved to Closed Session for discussion 14. Leadership Revision in Job Description 15. Leadership Job Description 16. Volunteers B. ADMINISTRATIVE SERVICES 1. Approval of Warrant Lists 2. Payroll #3 3. Gifts/Donations to the District 4. Approval of Contracts 5. To Approve or Ratify Out-of-State Travel IX. ACTION AGENDA

4 A. ITEMS PULLED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION AND CONSIDERATION 1. None B. PRESIDENT 1. Proclamation: National Native American Heritage Month The Proclamation was read aloud by Diversity Council Member Patricia Reyes. A motion was made by Trustee Hayden, seconded by Trustee Stefan, to approve 2. Proclamation: Day of Respect The Proclamation was read aloud by Diversity Council Member Revae Reynolds. A motion was made by Trustee Stefan, seconded by Trustee Marman, to approve 3. Proclamation: International Education Week The Proclamation was read aloud by Juliana Fortes, an International Student from Brazil. A motion was made by Trustee Hayden, seconded by Trustee Stefan, to approve 4. Proclamation: Phi Theta Kappa Week The Proclamation was read aloud by Anthony Joseph Glass, a member of Beta Rho Iota Chapter of Phi Theta Kappa. A motion was made by Trustee Marman, seconded by Trustee Stefan, to approve 5. Approval of Resolution #178: Community College Consortium for Open Educational Resources A motion was made by Trustee Hayden, seconded by Trustee Stefan to approve Resolution #178 as presented. A roll-call vote was taken with 4 ayes, 1 absent. Motion carried.

5 C. HUMAN RESOURCES 1. Ratification of Tentative Agreement, Article IX: Health and Welfare Benefits, with the California School Employees Association Chapter Local #407 (CSEA) and Desert Community College District A motion was made by Trustee Stefan, seconded by Trustee Marman to ratify the agreement as presented. The motion carried unanimously with 4 ayes, 1 absent. E. ADMINISTRATIVE SERVICES: 1. Change Order #1 Herman Weissker, Inc. Site Infrastructure Phase 1 A motion was made by Trustee Hayden, seconded by Trustee Marman to approve Change Order #1 Herman Weissker, Inc. as presented. The motion carried unanimously with 4 ayes, 1 absent. 2. Change Order #1 Hazard Construction, Inc. Site Infrastructure Phase 1 A motion was made by Trustee Hayden, seconded by Trustee Stefan to approve Change Order #1 Hazard Construction, Inc. as presented. The motion carried unanimously with 4 ayes, 1 absent. 3. Change Order #1 Quip Con, Inc. Site Infrastructure Phase 1 A motion was made by Trustee Hayden, seconded by Trustee Marman to approve Change Order #1 Quip Con, Inc. The motion carried unanimously with 4 ayes, 1 absent. 4. Student Services Building Bid Award A motion was made by Trustee Hayden, seconded by Trustee Stefan to award the contracts as presented. Motion carried unanimously with 4 ayes, 1 absent. 5. Business Building Remodel Bid Award A motion was made by Trustee Marman, seconded by Trustee Stefan to award the contract as presented. Motion carried unanimously with 4 ayes, 1 absent 6. Award Contracts for Audio, Visual and Technology in the Nursing Building and Public Safety Academy A motion was made by Trustee Stefan, seconded by Trustee Hayden to award the contracts as presented. Motion carried unanimously with 4 ayes, 1 absent 7. Quarterly Financial Report

6 A motion was made by Trustee Hayden, seconded by Trustee Marman to accept the quarterly financial report as presented. Motion carried unanimously with 4 ayes, 1 absent. X. ITEMS OF INFORMATION Items #1 through #18 have previously been approved by the Board. The CCLC has provided updates with suggested changes. These are presented for information only and will not be brought back for a second reading. 1. BP 1100: The Desert Community College District 2. BP 2015: Student Member 3. BP 2220: Committees of the Board 4. BP 2310: Regular Meetings of the Board 5. BP 2315: Closed Sessions 6. BP 2320: Special and Emergency Meetings 7. BP 2345: Public Participation at Board Meetings 8. BP 2432: CEO Succession 9. BP 2510: Participation in Local Decision Making 10. BP 2715: Code of Ethics Standards of Practice 11. BP 2725: Board Member Compensation 12. BP 3310: Records Retention and Destruction 13. BP 3410: Non-Discrimination 14. BP 3430: Prohibition of Harassment 15. BP 3518: Child Abuse Reporting 16. BP 3710: Securing of Copyright (formerly Intellectual Property and Copyright) 17. BP 3540: Sexual and Other Assaults on Campus 18. BP 4020: Program Curriculum Development A. BP 4070: Auditing and Auditing Fees First Reading B. BP 3715: Intellectual Property First Reading XI. SUGGESTIONS FOR FUTURE AGENDAS None XII. ADJOURN TO CLOSED SESSION XIII. CLOSED SESSION: 1. CONFERENCE WITH LABOR NEGOTIATOR, Pursuant to Section ; labor unions on campus include CTA, CODAA, and CSEA; Agency Designated Representative: Dr. John D. Randall 2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Subdivision (a) of Government Code, Section )

7 3. PUBLIC EMPLOYEE/GOVERNMENT CODE SECTION 54957: DisciplinelDismissallRelease of apublic Employee 4. CON'FERENCE WITH REAL PROPERTY NEGOTIATORS Property: Parcel Numbers: , , , , , , , , , , , and Agency Negotiator: Dr. Edwin Deas 5. EDUCATIONAL ADMINISTRATOR CONTRACT TERMS AND SALARY PLACEMENT (pulled fiom Consent Agenda) XlV. RECONVENE TO OPEN SESSION Educational Administrator Contract Terms and salary placement A motion was made by Trustee Stefan, seconded by Trustee Marman to approve the Educational Administrator Contract Terms and Salary Placement Dr. Edwin Deas is not listed and the Board asked that he be added. The motion camed unanimously with the amendment, 4 ayes, 1 absent. XV. ADJOURN A motion was made by Trustee Stefan, seconded by Trustee Marman, to adjourn. Meeting adjourned at 11 :50 a.m.