Minutes of the Semi-Annual Meeting Board of Regents of Gunston Hall April 5, 2014 OPENING SESSION
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1 4855 Minutes of the Semi-Annual Meeting Board of Regents of Gunston Hall April 5, 2014 OPENING SESSION Hilary Gripekoven, First Regent, called the meeting to order at 8:50 a.m. Roll Call: Secretary Virginia Snider called the roll. Present, unless otherwise noted were the following Regents: MOODY, Marcy, (Mrs. David Thomas Moody), NSCDA President EXCUSED TOWERS, Laura, (Mrs. Laura Reynolds Towers), President of the Virginia Society GRIPEKOVEN, Hilary (Mrs. Price Gripekoven), First Regent LINN Julie, (Mrs. Marshall George Linn, III), Vice Regent BARBEY, Anita (Mrs. Todd S. Liebow) BARGANIER, Jane (Mrs. James Irby Barganier) BLAYLOCK, Elaine (Mrs. William B. Blaylock) BLODGETT, Weasy (Mrs. William Allen Blodgett) BOWMAN, Anna (Mrs. Dana Gibson Bowman) - EXCUSED BROKAW, Allison (Mrs. Roberts Wyckoff Brokaw) CLEARY, Helen Bragg (Mrs. Richard S. Cleary) COOKE, Torrey (Mrs. John B. Cooke) COX, Hanna (Mrs. Henry Bartholomew Cox) CROCKETT, Peg (Mrs. George Crockett) - EXCUSED FIELD, Tibbie (Mrs. Robert B. Field) GOODYEAR, Sally (Mrs. David L. Goodyear) GRAINGER, Jean (Miss Jean Cameron Grainger) GRAYSON, Priscilla (Mrs. Cary T. Grayson, Jr.) HARNEY, Alice (Mrs. John Mathews, Harney, Jr.) HILL, Sara (Mrs. Harry R. Hill, Jr.) HUNT, Melanie (Mrs. Marshall Hunt) JENKINS, Avery (Miss Winafrid Avery Jenkins) JENKINS, Margery (Mrs. John A. Jenkins) JOHNSTON, Sally (Mrs. Michael Van Doren Johnston) KINGSTON, Libby (Mrs. John Heddens Kingston) KNOWLES, Brantley (Mrs. Peter I. C. Knowles, II) LOUGHLIN, Cissy (Mrs. David Castello Loughlin) McGINNIS, Jean (Dr. Jean Gray McGinnis) McMILLAN, Tia (Mrs. Robert Andrew McMillan) MERRILL, Anne Rhett (Mrs. Hugh A. Merrill) MILLARD, Mary (Mrs. Charles E. Millard, Jr.) OSBORN, Kandi (Mrs. Steele Bartley Osborn) PETERS, Betsy (Mrs. William Anthony Peters, III) RAAB Wylie (Mrs. Henry R. Raab)
2 4856 RAVENEL Shannon (Mrs. Henry Laurence Bee Ravenel) RILEY Anne (Mrs. James Ward Riley, Jr.) SCOTT, Becky (Mrs. Morin Montague Scott) - EXCUSED SNIDER, Virginia S. (Mrs. Ronald A. Snider) TARBUTTON, Gena (Mrs. Hugh McMaster Tarbutton) TAYLOR, Helen (Mrs. Benjamin Walter Taylor, Jr.) VAN ALLEN, Susan (Mrs. John Van Allen) WALTON, Sis (Mrs. Jonathan T. Walton) WILCOX, Ruth (Mrs. Jerry Wayne Wilcox) - EXCUSED FORMER REGENTS: ABSHIRE, Carolyn (Mrs. David M. Abshire) ADAMSON, Pearl (Mrs. V. Cassel Adamson, Jr.) HATTON, Winkie (Mrs. Harry Leonard Hatton) HOLT, Ellen (Mrs. Robert N. Holt, Jr.) OBSERVERS: Awaiting appointment from the Governor of the Commonwealth of Virginia BELL, Ruth (Mrs. Lewis William Bell) -EXCUSED GROVE, Penn (Mrs. Thomas R. Grove) GIDDENS, Harrison (Mrs. Thomas L. Giddens) KEUFFEL, Nancy (Mrs. Gerd Hans Keuffel) LINVILLE, Barbara (Mrs. David G Linville) MATTINGLY, Linda (Mrs. Richard V. Mattingly, Jr.) VAN DYKE, Rowena (Mrs. Jacob Van Dyke, Jr.) WHITE, Gina (Mrs. Stephen Hopkins White) Approval of the minutes: The minutes of the Annual Meeting of the Board of Regents in October 2013 were approved as electronically distributed. Remarks of the First Regent: Hilary Gripekoven Remarks of the Executive Director, Scott Stroh: Executive Director Scott Stroh introduced his Leadership Team and staff members who were present and informed the Regents of all the activities that have taken place at Gunston Hall since our last meeting. He distributed and explained the new dashboard metrics that will give a visual comprehensive picture of what is happening at Gunston Hall through use of charts and graphs that will be updated monthly. He also distributed the Visitors Count questionnaire for the Visitor s Count Survey Program. It will be used to chart visitors experiences at Gunston Hall to evaluate and monitor our programs effectiveness.
3 4857 Report of the Budget: Elaine Blaylock and Scott Stroh led a discussion of the proposed budget for the fiscal year Scott explained the proposed budget and took questions regarding the budget. We are using a new more detailed and comprehensive budget format that is realistic and is designed to align our priorities with our resources. The meeting was recessed until Monday, April 7, 2014 at 9:00 a.m. CLOSING SESSION APRIL 7, 2014 First Regent Hilary Gripekoven reconvened the meeting at 9:00 a.m. Executive Director Comments: Scott Stroh gave a report on the success of Kite Day, which took place Saturday, April 5, 2014, and for the first time while the Board of Regents was at Gunston Hall. Roll Call: Secretary Virginia Snider called the roll. Present, unless otherwise noted were the following Regents: MOODY, Marcy, (Mrs. David Thomas Moody), NSCDA President EXCUSED TOWERS, Laura, (Mrs. Laura Reynolds Towers), President of the Virginia Society GRIPEKOVEN, Hilary (Mrs. Price Gripekoven), First Regent LINN Julie, (Mrs. Marshall George Linn, III), Vice Regent BARBEY, Anita (Mrs. Todd S. Liebow) BARGANIER, Jane (Mrs. James Irby Barganier) BLAYLOCK, Elaine (Mrs. William B. Blaylock) BLODGETT, Weasy (Mrs. William Allen Blodgett) BOWMAN, Anna (Mrs. Dana Gibson Bowman) - EXCUSED BROKAW, Allison (Mrs. Roberts Wyckoff Brokaw) CLEARY, Helen Bragg (Mrs. Richard S. Cleary) COOKE, Torrey (Mrs. John B. Cooke) COX, Hanna (Mrs. Henry Bartholomew Cox) CROCKETT, Peg (Mrs. George Crockett) - EXCUSED FIELD, Tibbie (Mrs. Robert B. Field) GOODYEAR, Sally (Mrs. David L. Goodyear) GRAINGER, Jean (Miss Jean Cameron Grainger) GRAYSON, Priscilla (Mrs. Cary T. Grayson, Jr.) HARNEY, Alice (Mrs. John Mathews, Harney, Jr.) HILL, Sara (Mrs. Harry R. Hill, Jr.) HUNT, Melanie (Mrs. Marshall Hunt) JENKINS, Avery (Miss Winafrid Avery Jenkins) JENKINS, Margery (Mrs. John A. Jenkins) JOHNSTON, Sally (Mrs. Michael Van Doren Johnston) - EXCUSED KINGSTON, Libby (Mrs. John Heddens Kingston)- EXCUSED KNOWLES, Brantley (Mrs. Peter I. C. Knowles, II) LOUGHLIN, Cissy (Mrs. David Castello Loughlin)
4 4858 McGINNIS, Jean (Dr. Jean Gray McGinnis) McMILLAN, Tia (Mrs. Robert Andrew McMillan) MERRILL, Anne Rhett (Mrs. Hugh A. Merrill) MILLARD, Mary (Mrs. Charles E. Millard, Jr.) OSBORN, Kandi (Mrs. Steele Bartley Osborn) PETERS, Betsy (Mrs. William Anthony Peters, III) RAAB Wylie (Mrs. Henry R. Raab) RAVENEL Shannon (Mrs. Henry Laurence Bee Ravenel) RILEY Anne (Mrs. James Ward Riley, Jr.) SCOTT, Becky (Mrs. Morin Montague Scott) - EXCUSED SNIDER, Virginia S. (Mrs. Ronald A. Snider) TARBUTTON, Gena (Mrs. Hugh McMaster Tarbutton) TAYLOR, Helen (Mrs. Benjamin Walter Taylor, Jr.) VAN ALLEN, Susan (Mrs. John Van Allen) WALTON, Sis (Mrs. Jonathan T. Walton) WILCOX, Ruth (Mrs. Jerry Wayne Wilcox) - EXCUSED FORMER REGENTS: Abshire, Carolyn (Mrs. David M. Abshire) OBSERVERS: Awaiting appointment from the Governor of the Commonwealth of Virginia BELL, Ruth (Mrs. Lewis William Bell) -EXCUSED GIDDENS, Harrison (Mrs. Thomas L. Giddens) GROVE, Penn (Mrs. Thomas R. Grove) KEUFFEL, Nancy (Mrs. Gerd Hans Keuffel) LINVILLE, Barbara (Mrs. David G Linville) MATTINGLY, Linda (Mrs. Richard V. Mattingly, Jr.) VAN DYKE, Rowena (Mrs. Jacob Van Dyke, Jr.) WHITE, Gina (Mrs. Stephen Hopkins White) Report of the Treasurer: Elaine Blaylock called for a vote on the presented budget. Margery Jenkins moved that the budget be approved as presented. Kandi Osborn seconded the motion. The Board of Regents of Gunston Hall unanimously approved the 2015 fiscal budget. Report of the Secretary: Virginia Snider circulated a card for Anna Bowman, Regent from Hawaii who was unable to attend the meeting. Report of the Governance Committee: Chair Tia McMillian called for a vote for the adoption of the Amended Bylaws as electronically distributed. The Board of Regents of Gunston Hall unanimously approved the adoption of the Amended Bylaws. Tia McMillian called for a vote on the merger of the Gunston Hall Regents Fund and The Board of Regents of Gunston Hall, Incorporated (BRGHI) as presented. The Board of Regents of Gunston Hall unanimously approved the merger. The surviving entity is The Board of Regents of Gunston Hall, Incorporated.
5 4859 Former Regents Advisory Committee: Carolyn Abshire reported that the committee is now a Standing Committee of BRGHI, to advise the Board and will expand its number of members. They hope to have a luncheon for all former First Regents of Gunston Hall in the mansion while it is empty during the replacement of the roof. First Regent Hilary Gripekoven commended The Arrangement Committee for a wonderful job done at our semi-annual meeting. Adjournment Hearing no further business, First Regent Hilary Gripekoven called for a motion to adjourn the meeting. The motion was made, seconded, and carried. Respectfully submitted, Virginia S. Snider Virginia S. Snider, Secretary
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