The Public Attorney s Office (PAO): Financial Management Framework Towards An Empowered Free Legal Aid Agency & Efficient Administration of Justice
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1 The Public Attorney s Office (PAO): Financial Management Framework Towards An Empowered Free Legal Aid Agency & Efficient Administration of Justice By Dr. Persida V. Rueda-Acosta 1
2 Introduction Republic Act No Trainings Well-Served PAO Clientele Accountability PAO gives Financial Support Empowered PAO Employees Effective & High Quality Free Legal Aid Services PAO requires 2
3 Budget Salaries Personnel Plantilla Items Power (Mandate/ Authority) Disbursements Independence Social Development Transparency Empowerment Accountability 3
4 Overview A. PAO Organizational Structure B. Empowerment: Public Attorney s Office Employees RA 9406 increase budget, salaries & plantilla positions Trainings C. Empowerment: Public Attorney s Office Clientele Maintain the quality of human resources Free legal aid services D. Implementation of Republic Act No Outcomes & Challenges 4
5 PAO Organizational Structure CHIEF PUBLIC ATTORNEY Deputy Chief Public Attorney (Administration) Deputy Chief Public Attorney (Operations) Administrative Service Financial Planning and Management Service Executive Support Staff Special and Appealed Cases Service Legal Research Service Field Operations and Statistics Service CHIEF PUBLIC ATTORNEY 17 Regional Offices 296 District Offices 5 Sub- District Offices 2 Regional Special and Appealed Cases Units Annex Satellite Office 5
6 Empowerment: Public Attorney s Office Employees RA 9406 signed on March 23, 2007 Principal law office in giving free-legal aid services Strengthened its whole organizational structure Independent and autonomous Attached to DOJ for policy & program coordination 6
7 Increase in Budget Public Attorney s Office Annual Budget FY Total Allotment Released General Appropriations ( 1.00 Php = USD ) Act Php USD ,443, ,371,212 12,160, ,015, ,726,075 12,472, ,324, ,156,448 12,894, ,469, ,139,568 12,872, ,647, ,616,628 13,296, ,698, ,917,611 13,954, ,419, ,049,000 14,979, ,158, ,397,000 16,682, ,430, ,539,000 20,598, ,121,000 1,346,370,000 29,268, ,182,221,000 1,610,040,366 35,000, ,350,512,000 1,901,107,000 41,328, ,794,631,000 1,902,207,000 41,352, ,825,873,000 1,971,795,000 42,865, ,876,558,000 2,101,845,496 45,692, * 1,988,382,000 2,269,153,136 49,329, *as of March
8 In 2015 Budget per client: P (Php 2 billion divided by 7 million clients) General Appropriations Act for 2016 Legal aid funding for the PAO from the Philippine Government : Php 2,269,153,136 Personnel services: 90.34% Maintenance and Operating Expenses of the Office: 4.24% Capital outlay: 5.42% 8
9 Salaries: Tranche 1 & 4 Executive Order No st Tranche January 1, 2016 POSITION ASSOCIATE PUBLIC ATTORNEY I ASSOCIATE PUBLIC ATTORNEY II PUBLIC ATTORNEY I PUBLIC ATTORNEY II PUBLIC ATTORNEY III PUBLIC ATTORNEY IV PUBLIC ATTORNEY V DEPUTY CHIEF PUBLIC ATTORNEY CHIEF PUBLIC ATTORNEY SALARY GRADE MONTHLY SALARY (1 st Step) Equivalent Dollar Value (as of April 4, 2016) at Php /USD 18 33, USD ,448 1, USD ,971 1, USD ,690 1, USD ,937 1, USD ,760 1, USD ,214 1, USD ,086 2, USD. 4th Tranche January 1, 2019 POSITION ASSOCIATE PUBLIC ATTORNEY I ASSOCIATE PUBLIC ATTORNEY II PUBLIC ATTORNEY I PUBLIC ATTORNEY II PUBLIC ATTORNEY III PUBLIC ATTORNEY IV PUBLIC ATTORNEY V DEPUTY CHIEF PUBLIC ATTORNEY CHIEF PUBLIC ATTORNEY SALARY GRADE MONTHLY SALARY (1 st Step) Equivalent Dollar Value (as of April 4, 2016) at Php /USD 18 40, USD ,319 1, USD ,083 2, USD ,444 2, USD ,411 2, USD ,195 2, USD ,030 3, USD ,809 5, USD. 9
10 Increase of Plantilla Positions Position PAO Lawyers Non-PAO Lawyers Trainings Part 1 Mandatory Continuing Legal Education (MCLE) Conventions 2nd National Convention of PAO Lawyers August 18 to 23, 2003 Grand Workshop of the Lawyers and Staff of the Public Attorney's Office 3rd MCLE Accredited National Convention of Public Attorneys 4th MCLE Accredited National Convention of Public Attorneys 5th MCLE Accredited National Convention of Public Attorneys November 6 to 10, 2006 September 28 to October 2, 2009 December 12 to 16, 2011 October 12 to 17,
11 Trainings Part 2 PAO International Partner Institutions/Training Sponsors United Nations Children s Fund (UNICEF) United Nations Development Programme (UNDP) United Nations Office on Drugs and Crime (UNODC) Office of the United Nations High Commissioner for Refugees (UNHCR) United States Agency for International Development (USAID) American Bar Association - Rule of Law Initiative (ABA- ROLI) 11
12 Maintain the quality of human resources / Free legal aid services 1. Rigid selection of employees 2. Evaluation by immediate supervisors 3. Ensure accountability of erring employees 4. Implementation of administrative sanctions/ penalties 5. Installation of Biometrics System 6. Spot Inspection 12
13 Outcomes PAO: SOARING, SERVING SINCE 2007: Consistently serving more or less five million (5,000,000) clients; handling more or less five hundred thousand (500,000) cases per year. LAST YEAR (2015): Served 7,747,735 clients, handled 848,516 cases Acquittals and Other Favorable Dispositions Criminal Cases to 2015 YEAR Acquittals Other Favorable Dispositions Total Number of Acquittals and Other Favorable Dispositions (Criminal Cases) ,265 73,328 86, ,859 72,107 81, , , , , , , , , , , , , , , , , , , , , ,348 TOTAL ( ) 112,422 1,068,468 1,180,890 13
14 Outcomes (continuation) Public Attorney s Office Compliant with the Anti-Red Tape Act of 2007 Recipient of the 2014 Anti-Red Tape Act (ARTA) Breakthrough Agency Award - from the Civil Service Commission 2 nd Placer in the Report Card Survey - conducted by the Civil Service Commission in its assessment among Philippine offices, regarding compliance with ARTA. 14
15 Outcomes (continuation) PAO Victims Assistance Unit Created on July 12, 2012 Addresses the needs of: victims of violence against women and their children victims of torture, massacres & killings mass disasters & natural calamities and children in conflict with the law and other similar cases PAO Forensic Laboratory Provides medico-legal and forensic assistance to clients of PAO Victims Assistance Unit Was launched on January 27, 2010 In 2015: Rendered 144 forensic services 15
16 Outcomes (continuation) Memorandum of Understanding: Public Attorney s Office (PAO) and the Office of the United Nations High Commissioner for Refugees (UNHCR) Signed: January 8, 2013 REFUGEES/ EVACUEES No. of Cases Handled (Year 2015) = 5 Non-Judicial Services Documents Prepared = 33 Oaths Administered = 276 Clients Counseled = 1,632 Inquest Investigation = 31 UNHCR Meetings/ Seminars Held = 18 Number of Lawyers Who Attended =
17 Outcomes (continuation) Agreement on Mutual Assistance for Citizens of Both Countries: Public Attorney s Office and the Legal Aid Foundation of R.O.C., Taiwan Signed: October 27, 2014 Beneficiaries: Filipinos in Taiwan, and Taiwanese in the Philippines o Seeking legal assistance/qualified for legal services of said organizations. Number of beneficiaries: 37 (as of December, 2015) 17
18 Challenges Faithful compliance and fulfillment of Republic Act No Section 7 1:1 ratio (public attorney: court) Heavy workload Section 5 Retirement privileges Fast turn-over/transfer of lawyers Conclusion Solid foundation for an institution s reputation Effective leadership Efficient financial management Good work ethic Institution with a decent work reputation/credibility Supported by lawmakers - Transcend politics to advance a worthy 18 cause
19 Thank You! DR. PERSIDA V. RUEDA-ACOSTA Chief Public Attorney, Public Attorney s Office Doctor of Social Development, College of Social Work and Community Development, University of the Philippines-Diliman, Quezon City Senior Executive Fellow, Harvard Kennedy School Climate Reality Leader, The Climate Reality Project/The Climate Reality Leadership Corps Senior Fellow, Asian Public Intellectuals Fellowships Fellow, Salzburg Global Seminar Fellow, Japan Legal Aid Association International Visitor (IV), International Visitors Program of the United States of America Member, International Legal Aid Group Member, International Association of Bloodstain Pattern Analysts Member, International Corrections and Prisons Association 4th Placer, 1989 Philippine Bar Examinations Professor, Ateneo de Manila University Law School Contact Information Cellphone numbers: ; Addresses: persidaacosta@gmailcom; pao_executive@yahoo.com Website: 19
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