Nyla L. Flatau, Board Secretary Edith Shelton, Assistant to the Utility Board Secretary Marco Pedraza, Director of Wastewater Systems

Transcription

1 Page 1 of 5 STATE OF TEXAS COUNTY OF HDALGO CTY OF MCALLEN The McAllen Public Utility (MPUB) convened in a Regular Meeting on Tuesday, February 26, 2013, at 4: 00 pm in the City Commission Chambers at City Hall with the following present: Chairman Charles Amos Vice Chairman Ernest Williams Trustee Tony Aguirre Commissioner James Darling Absent: Trustee Trey Pebley Staff: Roel Rodriguez, P. E., General Manager Kevin Pagan, City Atrney Mark Vega, P. E., Assistant General Manager Nyla L. Flatau, Board Secretary Edith Sheln, Assistant the Utility Board Secretary Marco Pedraza, Direcr of Wastewater Systems Melba Carvajal, Direcr of Finance for Utilities Erika Diaz, Developmental Activities Specialist Tim Skoglund, P. E., Utility Engineer Carlos Gonzalez, P.E., Assistant Utility Engineer Sandra Zamora, Direcr of Purchasing& Contracting Pablo Rodriguez, Cusmer Relations Manager Susan D. Schane, Grant Writer Joe Solis, Assistant Direcr Water Systems Alondra Hernandez, Water Educar Steve Baugus, Journey Man Mechanic Jacobo Salazar, Cusmer Relations Roque A. Sayavedra, Meter Readers Homero Casas, Transmission& Distribution Jose de la Rosa, Sr., Transmission& Distribution Oswaldo Hermosillo, Transmission& Distribution George Gonzalez, Water Plant Juan Vallejo, Water Plant Edwardo Vega, Pretreatment Frank Martinez, Wastewater Plant CALL TO ORDER: Chairman Charles Amos called the meeting order. 1. MNUTES: Approval of Minutes for the Regular Meeting held February 12, 2013 Trustee Tony Aguirre approve the minutes for the Regular Meeting held on February 12, Vice Chairman Ernest Williams seconded the motion. The motion carried 2. BDS AND CONTRACTS: Supply Contract for the Purchase of New Cold Water Meters Mr. Vega requested authorization award a supply contract the low bidder for meter sizes 3/ 4 x 5/ 8", 1", 1 1/ 2", and 2" Badger Meter from Milwaukee, W for a period of one ( 1) 2) additional years, in one ( 1) year increments. year with the option extend for two Vice Chairman Ernest Williams approve supply contract for the

2 Page 2 of 5 purchase of new cold water meters. Trustee Tony Aguirre seconded the motion. The motion carried b) " K" Center Street Waterline Project Mr. Rodriguez recommended that item be tabled. Trustee Tony Aguirre table " K" Center Street Waterline construction project. Vice Chairman Ernest Williams seconded the motion. The motion carried c) Approval Mr. of Engineering Contract- dela ntercepr Skoglund informed the Board that an engineering contract was by Guzman & Munoz Engineering & Surveying for the design of submitted the dela ntercepr, which was identified in the 2009 Wastewater Master Plan. This project called for sewer service be extended along Dicker Road which would replace an existing 21" gravity sewer and a makeshift lift station on dela Road, just east of the South Wastewater Plant. The fee for the engineering services taled $ 450, 180. Mr. Skoglund further added that the fee was in line with the guideline curve and the fees where indeed appropriate for such project; therefore, recommendation was for approval as presented. Trustee Tony Aguirre approve the engineering contract. Vice Chairman Ernest Williams seconded the motion. The motion carried d) Award Professional Services Contract - South McColl Road Waterline of Phase Mr. Vega recommended approval of award of a professional service contract SD of Edinburg, TX for the South McColl Road Waterline Phase in which the transmission line will connect two existing 16" water mains and replace an existing 12" water main. Total cost of engineering contract would be $ 45, 420. Chairman Charles Amos approve award of professional services contract. Vice Chairman Ernest Williams seconded the motion. The motion carried 3. UTLTY LAYOUTS: Napa Heights Subdivision Mr. Gonzalez presented a acre tract property located along the southwest corner of Lindberg Avenue and South 6th Street. He added that subdivision approval was recommended as proposed by developer subject : 1) dedication of a 10' utility easement along any proposed utility corridor. Vice Chairman Ernest Williams approve Napa Heights Subdivision. Trustee Tony Aguirre seconded the motion. The motion carried b) Unity Center Subdivision Mr. Gonzalez presented a acre tract property located along the south side of US Expressway 83, approximately 200' west of South 29th Street. He further added that subdivision approval was recommended as submitted by the developer subject : 1) a dedication of a utility easement along any proposed utility corridor. Trustee Tony Aguirre approve Unity Center Subdivision. Vice

3 Page 3 of 5 Chairman Ernest Williams seconded the motion. The motion carried c) Vitruvian Plaza Subdivision Mr. Gonzalez presented a acre tract property located along the east side of McColl Road, approximately 1, 000 feet south of Dove Avenue. He added that subdivision approval was recommended as submitted by developer subject : 1) dedication of a 10' utility easement along any proposed utility corridor. Trustee Tony Aguirre approve; seconded by Chairman Charles Amos. The vote on the motion carried as follows: AYE: Chairman Charles Amos and Trustee Tony Aguirre NAY: None ABSTAN: Vice Chairman Ernest Williams ABSENT: Trustee Trey Pebley and Commissioner James Darling The motion passed. 4. MANAGER' S REPORT: Discussion on Water Conservation Mr. Rodriguez stated that discussions were held for many months regarding the reservoir levels. He further added that the National Weather Service provided information that lead him the recommendation for implementation of Stage 2 of the Water Conservation Plan. Trustee Tony Aguirre stated that we should educate our citzens before implementation of mandary conservation for one month, and implement by April 1st so that the citizen have time adjust. Trustee Tony Aguirre approve recommendation. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present. b) Review of McAllen Public Utility Financial Statements as of September 30, 2012 Ms. Carvajal presented the Utility Financial Statements for review and approval of September 30, 2012 and recommended approval as presented. A Board Member requested that they be provided with a projection of consumption showing different percentages as it would affect revenues and expenses. Trustee Tony Aguirre approve financial statements as of September 30, Vice Chairman Ernest Williams seconded the motion. The motion carried c) Approval of Quarterly nvestment Report for the Quarter Ended September 30, 2012 Ms. Carvajal presented the Quarterly nvestment Report for the quarter ended September 30, 2012 and stated that the Audit and nvestment Committee recommended approval the elected bodies; therefore, Staff recommended approval as presented. Commissioner James Darling approve report as presented. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

4 Page 4 of 5 d) Approval of Bad Debt Write-Off for Water and Sewer Fund for 2nd Quarter Ended FY Mr. Pablo Rodriguez presented the bad debt write- off for water and sewer fund for the 2nd Quarter of FY and recommended authorization write-off bad debt for water fund in the amount of $4, and sewer fund $4, , for a tal of$ 8, Commissioner James Darling requested that Staff present a report on how we stand in comparision other cities determine how effective we are in collecting. Trustee Tony Aguirre approve bad debt write-off for the 2nd Quarter of FY Vice Chairman Ernest Williams seconded the motion. The motion carried e) Reimbursement Collections Update Mr. Rodriguez recommended that item be tabled until next meeting. Trustee Tony Aguirre table the item. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present. 6. EXECUTVE SESSON, CHAPTER 551, TEXAS GOVERNMENT CODE, SECTON CONSULTATON WTH ATTORNEY, SECTON LAND TRANSACTON, SECTON PERSONNEL MATTERS; SECTON ECONOMC DEVELOPMENT NEGOTATONS Chairman Charles Amos recessed the meeting at 4: 33 pm go in executive session. Chairman Charles Amos reconvened the meeting at 5: 25 pm and stated that the following action would be taken. Commissioner James Darling entered in executive session at 4: 41 pm. Consultation with City Atrney regarding Cause No. C E; O.E. nvestments, Ltd. And Othal E. Brand, Jr. vs. Marjorie Lynn Brand Ferrell, ndividually and as Successor Trustee of the Kathryn L. Brand Revocable Management Trust ( T.G. C ) Said item required no action. b) Consideration and Consultation with Legal Counsel regarding Economic Development Project Pompeii( T.G. C and T.G. C ) Said item required no action. Mr. Pagan exited the meeting at 5: 26 pm. 5. FUTURE AGENDA TEMS ADJOURNMENT There being no other business come before the Board, the meeting was unanimously adjourned at 5: 43 pm. dr' 4/%1 i Char es Amos, Chairman

5 Page 5 of 5 Attes 1 v i Nyla Flatau, T' c, C' F Utility Board Secretary '