SANDOVAL COUNTY ADMINISTRATIVE OFFICES

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1 SANDOVAL COUNTY ADMINISTRATIVE OFFICES BOARD OF COUNTY COMMISSIONERS SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA - AMENDED COMMISSION CHAMBERS AUGUST 18, P.M. DARRYL F. MADALENA District 5, Chair NORA SCHERZINGER District 2, Vice Chair JAMES DOMINGUEZ District 1 DON G. CHAPMAN District 3 GLENN WALTERS District 4 PHILLIP RIOS County Manager 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS & ANNOUNCEMENTS 4. PRESENTATIONS Sandoval County Hero - Honoring Wesley E. Bassett (Commissioner Chapman) Pre-Trial Services Court Program (Chief Judge Louis McDonald; Karl Reifsteck, Court Executive Officer & General Counsel) PNM Outages in Sandoval County (Amy Miller, Director of Local Government & Community Engagement; John Haarlow, Director of Distribution Engineering) 5. APPROVAL OF AGENDA 6. CONSENT AGENDA A. Approval of Minutes from the Special Meeting of July 28, 2016 B. Approval of Minutes from the Regular Meeting of August 4, 2016

2 7. SANDOVAL COUNTY COMMISSION (Chairman Madalena) Discussion and Consideration of Nominating and Submitting James White for Vacated State Senate District SHERIFF'S OFFICE (Doug Wood, Sheriff; Karl Wiese, Undersheriff) Request for a Motion to Approve a Capital Project Agreement between Sandoval County and NM Department of Finance and Administration for Sheriff's Department Vehicles / $195, DETENTION CENTER (Al Casamento, Warden) Request for a Motion to Approve a Bid Award for Prisoner Meal and Commissary Services to Trinity Services Group, Inc. and Authorize the County Manager to Enter into an Agreement 10. COMMENTS FROM THE PUBLIC 11. COMMENTS FROM THE COMMISSIONERS 12. ADJOURN

3 Sandoval County Board of County Commissioners Regular Meeting Meeting Date: 08/18/2016 Requestor: Monica Archibeque, Clerk's Office Item: Minutes Information Summary: Approval of Minutes from the Special Meeting of July 28, /28/16 Minutes Attachments

4 SANDOVAL COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES COMMISSION CHAMBERS JULY 28, P.M. 1. CALL TO ORDER Commissioner Walters called meeting to order at 6:05 p.m. Present were Commissioner Walters, Commissioner Dominguez and Commissioner Chapman. Chairman Madalena was present telephonically. Commissioner Scherzinger was out of state. Pledge of allegiance was led by Cassandra Herrera. 2. APPROVAL OF AGENDA Commissioner Dominguez motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. Commissioner Walters briefly spoke about his trip to Long Beach, CA to attend a NACo Conference and provided the Commissioners with policy documents from the conference. He also mentioned that he met the contractors that provide video streaming services for the Commission meetings. 3. CONSENT AGENDA A. Approval of the following budget Resolutions: (1) No A(1) / Revenue Budgets / Adjustments to Current Budgets Due to New Revenue Received at End of Fiscal Year 2016 (2) No A(2) / Revenue Budgets / Cash Transfer to Cover Revenue Shortage in Fiscal Year 2016 (3) No A(3) / Revenue Budgets / Cash Transfer to Allocate Revenue to the Appropriate Fund in Fiscal Year 2016 Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 4. SANDOVAL COUNTY COMMISSION (Commissioner Walters) Request for a Motion to Adopt Resolution No Considering and Issuing Industrial Revenue Bonds for Economic Growth and Development for Up to $50,000,000,000 Bond counsel Daniel Alsup and Advisor Rob Burpo briefed the Commission on the industrial revenue bonds for economic growth and development. Commissioners asked questions and made their comments on using IRBs as a tool to recruit and retain businesses and create jobs in Sandoval County. Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous.

5 5. OFFICE OF THE COUNTY MANAGER (Phillip Rios, County Manager; Cassandra Herrera, Finance Director) A. Request for a Motion to Adopt Resolution No A Approving Sandoval County s 4 th Quarter Financial Report Ending June 30, 2016 Commissioner Dominguez motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. B. Discussion and Request for a Motion to Adopt Resolution No B Requesting the NM Department of Finance and Administrations, Local Government Division, Approval of Sandoval County s Final Budget for Fiscal Year Manager Rios presented the resolution and briefed the Commission on any changes that were made. The Commissioners thanked Manager Rios, Director Herrera, Elected Officials and everyone involved for their hard work on the budget. Chairman Madalena motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 6. ADJOURN Chairman Madalena announced the Jemez Feast Day on August 2 nd. Commissioner Dominguez announced the County Fair from August 1 st 7 th and the San Lorenzo Fiestas on August 9 th, 10 th, and 11 th. Commissioner Chapman paid tribute to the taxpayers of Sandoval County. He stated that during tough economic conditions they stepped up and supported the hospital initiative. Commissioner Chapman announced the NAIOP meeting on August 4 th at Presbyterian Rust Medical Center. Commissioner Walters looks forward to the tool that was approved earlier and is pleased that the budget was passed without any increases. Commissioner Chapman motion to adjourn at 7:05 p.m., second by Commissioner Dominguez. Motion passed. Vote was unanimous.

6 Sandoval County Board of County Commissioners Regular Meeting Meeting Date: 08/18/2016 Requestor: Monica Archibeque, Clerk's Office Item: Minutes Information Summary: Approval of Minutes from the Regular Meeting of August 4, Minutes Attachments

7 SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES COMMISSION CHAMBERS AUGUST 4, P.M. 1. CALL TO ORDER Chairman Madalena called meeting to order at 6:03 p.m. Present were Chairman Madalena, Vice Chair Scherzinger, Commissioner Dominguez, and Commissioner Chapman. Commissioner Walters joined meeting telephonically at 6:35p.m. 2. PLEDGE OF ALLEGIANCE Pledge of allegiance was led by Terry McDermott. 3. INTRODUCTIONS & ANNOUNCEMENTS Commissioner Dominguez congratulated Chairman Madalena on the birth of his son. 4. PRESENTATION School Bond Election Rio Rancho Public Schools (Gary Tripp, RRPS Chief of Staff) Rio Rancho Public Schools Chief of Staff Gary Tripp and Terry McDermott briefed the Commissioners on the upcoming school bond election. They discussed the various needs of RRPS and asked for the voters support. Commissioners made their comments and thanked them for their presentation. Clerk Garbagni announced the Bureau of Elections department is assisting with this election and voting begins tomorrow. 5. APPROVAL OF AGENDA Vice Chair Scherzinger motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 6. CONSENT AGENDA A. Approval of Minutes from the Regular Meeting of July 14, 2016 B. Approval of a Professional Services Agreement between Sandoval County and Presbyterian Medical Services for Ambulance Transport Services / $109,725 C. Approval of a Continuum of Care Program Grant Agreement between Sandoval County and the U.S. Department of Housing and Urban Development for the Permanent Supportive Housing Program / $241,408 D. Approval of a Continuum of Care Program Grant Agreement between Sandoval County and the U.S. Department of Housing and Urban Development for the Permanent Supportive Housing Program / $132,606 E. Approval to Award Bid to DKG & Associates, Inc. and National Roofing for Roofing Repair Services and Approval to Authorize the County Manager to Negotiate and Enter into a Price Agreement

8 F. Approval to Accept Land Donations for Properties Identified as: UPC , UPC , UPC , UPC , UPC , and UPC Located in Rio Rancho Estates Commissioner Dominguez motion to approve, second by Vice Chair Scherzinger. Commissioner Dominguez, Vice Chair Scherzinger, and Chairman Madalena voted Yes. Commissioner Chapman voted No. Motion passed 3-1. Commissioner Chapman joined meeting telephonically. 7. COUNTY BUSINESS DEVELOPMENT (Dianne Maes, Director) A. County Business Development Annual Report (to include Sandoval Economic Alliance Briefing) Director Dianne Maes updated the Commissioners on business development and tourism in Sandoval County. SEA President and CEO Jami Grindatto provided the SEA quarterly report. Commissioners made their comments and thanked them for the updates and quarterly report. Manager Rios stated for the record that SEA has fulfilled their contract for FY B. Request for a Motion to Authorize the County Manager to Enter into a Professional Services Agreement between Sandoval County and Sandoval Economic Alliance and Approve All Subsequent Amendments / $200,000 Vice Chair Scherzinger motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. 8. OFFICE OF THE COUNTY MANAGER (Phillip Rios, County Manager) A. Request for a Motion to Adopt Resolution No A Authorizing Submission of an Application to the New Mexico Finance Authority for a Loan to Provide Funds to Refund the County s Series 2007 PILT Revenue Bonds Financial Advisor Rob Burpo and Bond Attorney Daniel Alsup briefed the Commissioners on Items 8A, 8B, and 8C. See attached. Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. B. Request for a Motion to Adopt Resolution No B Authorizing Submission of an Application to the New Mexico Finance Authority for a Loan to Provide Funds to Refund the County s Series 2006 General Obligation Bonds Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. C. Request for a Motion to Adopt Resolution No C Authorizing Publication of a Notice of Intent to Consider an Ordinance Authorizing the Bonds Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous.

9 D. Request for a Motion to Adopt Resolution No D Placing Property Tax Levy Question on the November 8, 2016 General Election Ballot for the Purpose of Supporting Hospitals SRMC President and CEO Jamie Silva-Steele and Rust Medical Center Administrator Angela Ward were available for questions the Commissioners may have since the workshop on July 20, Commissioners asked questions and made comments. Several concerned residents voiced their opinions on the hospital mill levy. Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 9. DIVISION OF PLANNING & ZONING (Michael Springfield, Director) Request for a Motion to Adopt Resolution No Approving Sandoval County s Infrastructure Capital Improvement Plan Director Springfield gave a brief overview of the top five items on the ICIP. Commissioner Dominguez motion to approve, second by Vice Chair Scherzinger. Commissioner Dominguez, Vice Chair Scherzinger, Commissioner Walters and Chairman Madalena voted Yes. Commissioner Chapman voted No. Motion passed COMMENTS FROM THE PUBLIC None 11. COMMENTS FROM THE COMMISSIONERS Commissioner Walters stated that it was interesting to watch the online streaming of tonight s meeting. He is in Ruidoso representing Sandoval County at the NMAC Board of Directors meeting. Vice Chair Scherzinger clarified that the only decision made by the Commission during tonight s meeting was to put the hospital mill levy question on the November 8, 2016 ballot, leaving it up to the voters to decide. Commissioner Dominguez mentioned that he was at the County Fair today and will be attending the next three days as well. He wished Clerk Garbagni a Happy Birthday. Commissioner Dominguez announced that Treasurer Montoya has an exchange student that will be living with her and attending school here. Treasurer Montoya introduced her to everyone. Commissioner Dominguez also announced the Bernalillo Fiestas de San Lorenzo will be on August 9 th, 10th, and 11 th. Chairman Madalena thanked everyone for wishing him well with his newborn son and he is excited to go back and be with him at UNMH. 12. ADJOURN Commissioner Chapman motion to adjourn at 8:47 p.m., second by Commissioner Dominguez. Motion passed. Vote was unanimous.

10 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 08/18/2016 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Action Requested: Information Discussion and Consideration of Nominating and Submitting James White for Vacated State Senate District 19 Why Action Is Necessary (Summary): Senator Sue Wilson Beffort submitted her resignation to Secretary of State Brad Winter on July 28, This district covers only one precinct in Sandoval County. Recommendations: Recommend Board of Commissioners approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager PPR 8/15/16 Other Resignation Letters Attachments

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13 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 08/18/2016 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Approve a Capital Project Agreement between Sandoval County and NM Department of Finance and Administration for Sheriff's Department Vehicles / $195,000 Why Action Is Necessary (Summary): In January 2016, the Legislature appropriated funding to purchase and equip vehicles for the Sheriff's Office. Recommendations: Recommend Board of Commissioners approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other DW/KW 8/5/16 NSD 8/8/16 CCH 8/8/16 PPR 8/8/2016 JR 8/8/16 Budgeted? Y/N: Y Fiscal Year: Source of Funding: Legislative Additional Fiscal Impact Information: Funding is budgeted for current fiscal year. Fiscal Impact Attachments

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30 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 08/18/2016 Requestor: Alfred Casamento, Detention Center Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Approve a Bid Award for Prisoner Meal and Commissary Services to Trinity Services Group, Inc. and Authorize the County Manager to Enter into an Agreement Why Action Is Necessary (Summary): RFP was advertised January 15, 2016 and due February 16, Three responses were received from: Aramark Correctional Services LLC, Summit Food Service LLC, and Trinity Services Group, Inc. The proposal submitted by Trinity Services Group, Inc. was responsive and met the criteria as set forth in the RFP. Recommendations: Recommend Board of Commissioners approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other AGC 8/2/16 NSD 8/2/16 CCH 8/2/16 PPR 8/8/2016 JR 8/2/16 Budgeted? Y/N: Y Fiscal Year: Source of Funding: GF Additional Fiscal Impact Information: Fiscal Impact

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