DIA ART & CULTURE PROGRAM PUBLIC ART POLICY

Transcription

1 DIA ART & CULTURE PROGRAM PUBLIC ART POLICY DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 1 OF 39

2 CONTENTS INTRODUCTION Page 3 DENVER PUBLIC ART PROGRAM BACKGROUND Page 4 DIA ART & CULTURE PROGRAM VISION AND GOALS Page 6 IDENTIFICATION OF PUBLIC ART PROJECTS Page 8 DIA PUBLIC ART SELECTION AND APPROVAL PROCESS Page 11 DEFINITION OF ROLES & GROUPS INVOLVED IN PUBLIC ART SELECTION AND APPROVAL ART SELECTION AND APPROVAL PROCEDURE ELIGIBILITY & CONFLICT OF INTEREST ART DONATION PROCEDURE Page 25 MAINTENANCE AND CONSERVATION POLICY Page 27 DEACCESSION AND RELOCATION POLICY Page 28 Acknowledgements Page 31 Appendix One: Public Art Ordinance Page 32 Appendix Two: DIA Exhibition Policy Page 35 Appendix Three: DIA Art Culture Guiding Principles Page 37 Appendix Five: FAA Diversion of Revenue Rule Page 38 Appendix Six: 2006 CCD Public Art Policy Document Page 39 DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 2 OF 39

3 INTRODUCTION Denver International Airport is a unique setting which requires a specific approach to art and culture. The millions of people traveling through DIA each week make it Denver s most important venue for expressing the City s priorities and touting our accomplishments on the world stage. DIA is also a grand civic space; a building that has become dear to Denver residents due to its exemplary architecture, far-reaching economic impact, continuing frenetic success, and venerable collection of artworks. All eyes are on the airport. Because of DIA s high profile in the culture and conversation of Denver and the unique circumstances of the airport environment, it is important that this DIA Public Art Policy Document serve the staff and community effectively. To do this, the policy must address three unique needs of the airport public art process: 1. This document will first and foremost be a document that complements the policy(s) that govern the public art program for the entire City and County of Denver. The art at DIA is, after all, a subset of the greater collection that belongs to the residents of this city. 2. The DIA Public Art Policy Document will be the balance of two important principles that guide decision making in public art: o o Decisions on public art at DIA must have an ongoing, professional and global perspective on DIA s collection and contemporary art practice to provide a consistency in decision making. The heightened attention on the airport program demands reliably democratic and transparent stewardship of the public art process. 3. This document will address the differences between the airport environment and a typical municipal setting. The policy that governs the airport s process must acknowledge these distinctive circumstances. In addition to the above, it is important to keep in mind that the DIA Art & Culture Program is an office of the Department of Aviation. Therefore, the airport s priorities of safety, security and efficient operations must be taken into account as context for the three needs, above. The DIA Public Art Policy Document delivers a strong and reliable set of tools for staff to execute an exemplary program. Matt Chasansky Director, DIA Art & Culture Program DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 3 OF 39

4 DENVER PUBLIC ART PROGRAM BACKGROUND Denver s Public Art Program Denver s Public Art Program was established in 1988, under Mayor Federico Peña. Executive Order No. 92 established the policies and procedures for the funding and implementation of a public art program for the City and County of Denver. The purpose of this new Public Art Program was to expand the opportunities for Denver residents to experience art in public places, thereby creating more visually pleasing and human environments. Revised language for the Public Art Program was brought before City Council and became law in The Denver Public Art Ordinance can now be referenced as Denver Revised Municipal Code [DRMC] 20-85, et seq. (Text available in Appendix One.) The Public Art Ordinance directs that any Capital Improvement Project (CIP) undertaken by the City with a design and construction budget over $1 million qualifies for the Public Art Program. The law states that one percent of the construction budget be set aside for the inclusion of art in the design and construction of new projects and encourages the participation of private dollars to enhance this public commitment. Mayor Peña s Executive Order has served as the basis of a strong, thriving public art program for the City and County of Denver for over 20 years. Since the inception of the Public Art Program, the city has installed over 200 works of art and together with historic and donated artworks, the collection in 2012 totals over 300 works of original art. Currently, the Mayor s Commission on Cultural Affairs oversees the City s Public Art Program and guides its policies and activities. The Public Art Program is divided into two entities: the Denver Public Art Program, which is staffed by the Public Art Staff of Arts and Venues Denver (AVD) and the Denver International Airport (DIA) Public art program, which is staffed by the Arts and Culture Program Staff at DIA. These two Public Art Programs work in tandem to administer the City s program according to the Public Art Ordinance and maintain the entire collection of art. Background on the DIA Public Art Program In 1989, as part of the vision for the public art ordinance, the City established a distinct program for public art at the then fledgling Denver International Airport. In the days before a robust City-wide program was established, the airport public art process was already acknowledged to have unique challenges. The Blue Ribbon Committee for the New Denver Airport was established to consider the public art as well as the architectural, civic and aesthetic goals for designing the airport. Individual members of this blue-ribbon committee were assigned alongside independent community members for selection panels for individual projects. These blue-ribbon committee-members oversaw the commission of the first nineteen works of public art by nationally- and locally-recognized artists. Additional selection panels followed, bringing the collection at DIA to twenty-nine permanent works of art that travelers and employees view today. Shortly after the opening of DIA, a Public Art Master Plan was created by staff to establish procedures for the program following the initial nineteen commissions. This original DIA document was similar to the 1996 Public Art Master Plan established by the Denver Public Art Program and as such DIA s program considered to be a subset of the City-wide program in most aspects. This original DIA Public Art Master Plan was the guiding document that for the airport program from 1996 until All of the works of art commissioned by the blue ribbon committee and under the 1996 Master Plan can be considered Phase I of the airport collection. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 4 OF 39

5 In 2010, DIA initiated work on a new Arts & Culture Master Plan, which will be complete in During the research for this document several key differences between the Denver (city-wide) program and DIA have become evident. It has now been recognized that the airport environment has strict operational procedures, regulatory restrictions, and airportwide goals that affect both the selection and placement of public art at DIA including: FAA Diversion of Revenue Regulations DIA Technical Review Requirements Differing definitions of public space (i.e. protocols for landside vs. sterile vs. restricted airport spaces); All percent-for-art funding is pooled into one funding source for the entire airport; necessitating a campus-wide approach to the visual environment, versus the neighborhood-oriented perspective of the City-wide program. A competitive and dynamic visual environment that is unique to the airport environment. These differences will be further explained and addressed in the DIA Arts & Culture Master Plan and that document provides broad strategies for the airport to further strengthen its Public Art Program in the airport setting. This document gives recommendations for optimum solutions for public art practice at the airport, as well as strategies for a cohesive mix of commissioned public art, temporary exhibitions, performances, design, and other cultural programming. The time horizon for the Art & Culture Master Plan is through 2030, and works commissioned during this time will be considered Phase II of the DIA public art collection. The DIA Arts & Culture Master Plan will provide broad vision for DIA. However, it does not detail the specific procedures that will govern the day-to-day work of DIA Public Art Program and the features of the program should be consistent from year-to-year, and under different budgets and administrations. To outline these procedures the staff has created this DIA Public Art Policies document which: provides a brief history of the program and overall policies and goals of the DIA Public Art Program; provides basic guidelines for the DIA Public Art selection process and describes the differences between it and the Denver Public Art Program; defines terms and groups involved in the DIA Public Art selection process such as the DIA Art Committee, the DIA Technical Staff and the Denver Commission on Cultural Affairs; provides an appendix with original ordinance documents and facts and figures about the program. document more clearly outlines and clarifies the DIA-specific policies and procedures. Like the Denver Public Art Program, DIA s Public Art Program is governed by the Public Art Ordinance, Denver Revised Municipal Code [DRMC] 20-85, et seq. The Policy document and Master Plan work in tandem, and additional supplemental documents such as short-term plans/strategic plans or separate documents for exhibition policies and maintenance policies can be added to the group of documents to guide the overall DIA Public Art Program. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 5 OF 39

6 PROGRAM VISION AND GOALS DIA PUBLIC ART PROGRAM VISION AND GOALS Vision The DIA Art and Culture program will transform the public spaces of the Denver International Airport into one of most unique cultural environments anywhere. The program will: offer acclaimed public art and cultural programming, always fresh and exciting, always of the highest caliber, always specific to the airport. make the creative energy and cultural legacy of the Rocky Mountain Front Range region palpable to anyone who visits the airport, and create a cultural experience that engages airport users, attracts audiences from the surrounding area, and wins recognition in the world beyond. Mission The DIA Art and Culture program exists to: commission and present robust, internationally acclaimed, contemporary artworks, performances, exhibitions and design that can be enjoyed by airport users and can attract visitors to the airport, support the airport s overall vision of creating and managing public spaces that enhance the experience of its users and attract the general public, and support efforts to build the creative economy in the city, the metropolitan area, and state of Colorado. Goal: Honor DIA as a Gateway DIA is host to millions of people every week. There are many for whom DIA is the first glimpse of Denver as they make their way around the region on business or vacation. For others, the time spent at the airport while connecting flights is the only experience of Denver they will have. DIA is also a gateway for the residents of Colorado as they go out into the world. There are also the thousands of employees that walk the halls of DIA each day. For these audiences, it is important that the arts experiences at DIA represent the priorities of the city as a whole. This implies providing a balance of local talent and international sophistication, thus narrating the aspirations of the people of this city. Goal: Respect the Sensitivities of Airline Travelers The DIA Art & Culture Program values the creative freedom of the artists whom it commissions. However, there are some subjects, images and messages which might be of a more sensitive nature than they would be outside the airport environment. It is a goal of the DIA public art program to create a collection in which artistic excellence and a sensitive approach to story and image work together in the creation of great art. It is for this reason that artists who are commissioned at DIA are asked to comply with the DIA Art & Culture Program Standard Exhibition Policy. (See Appendix Two) DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 6 OF 39

7 Goal: Model Programs after Denver s Cultural Districts The DIA Art & Culture Program organizes its portfolio of creative enterprises by learning the lessons of Denver s extraordinary Creative Districts. As such, the Art & Culture Program is collaboration between Denver International Airport, the City of Denver and arts organizations in the Front Range region. This Creative District approach promotes new artworks, exhibitions, cultural events, and design projects that are unique to the airport setting enriching the experience of people using the airport and supporting the region s creative economy. Other goals: In addition to the above goals, the DIA Art & Culture Program has set a series of Guiding Principles for Creative and Administrative Endeavors which further define how program staff should address each and every project. (See Appendix Three). CITY-WIDE PUBLIC ART PROGRAM VISION AND GOALS It is important to understand the DIA program as a facet of the overall goals for Denver s public art. In the 2006 Denver Public Art Policy Document the following overarching goals were set forth for the City-wide program (for details see Appendix Six). Create a Collection demonstrating the highest levels of artistic excellence, that will: enhance Denver s identity, civic pride and broaden citizens understanding of and day-to-day experience with art; enhance and activate the public places visited by Denver s citizens and tourists; feature a broad range of artists, working in a variety of media; and celebrate Denver s history and cultural diversity; and be selected in a fair and transparent public process. Foster Opportunities for Our Local Artists Create Unique Art for Unique Locations Encourage a Fair and Transparent Selection Process Ensure Inclusiveness and Non-discrimination DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 7 OF 39

8 IDENTIFICATION OF PUBLIC ART PROJECTS Art enhances the City construction projects and the public s enjoyment of new City buildings and public spaces. The following guidelines are intended to assist DIA Project Managers and management in complying with the Public Art Program ordinance so that the public art process can begin as soon as possible for every project, resulting in better artwork for the citizens of Denver, DIA and the traveling public. Identification of Qualifying One Percent for Art Projects at DIA In accordance with the Public Art Ordinance (DRMC 20-85, et seq. text available in Appendix) the Public Art Program applies to all City Capital Improvement Projects (CIPs) whose budgeted cost of construction and design for a single project or for the total of such multiphase projects is equal to or greater than $1 million. Denver International Airport is a facility that is regularly undergoing revisions and expansions and many of the projects qualify for inclusion in the Public Art Program. To clarify the Public Art Budget, an annual analysis of the DIA Design & Construction budget is recommended. According to DRMC 20-85, items to include in the calculation for public art are the following: costs allocated for design services (including design contingency in the budget), costs allocated for construction services (including preconstruction services, construction management services, construction supervision and administration) and all hard costs associated with construction, materials testing, inspection and construction contingency. However, DIA has other special considerations when calculating the Pubic Art Funding each year. Qualifying projects are further defined to be those that are within Public Areas only. The term Public Areas refers to the Landside and Sterile Areas which includes, but is not limited to: The Peña Boulevard Corridor Cargo Facilities General Aviation Landside Buildings Rental Car Facilities The Jeppesen Terminal Concourses A, B, and C The FIS / Customs Area Gate Bridges AGTS Tunnels and Platforms Not included in the definition of Public Areas, and thus exempt from the Percent for Art Ordinance, are Restricted Areas. The term Restricted Areas refers to Airside Areas, which include, but is not limited to: The Airfield Runways Taxiways Vehicle Service Routes Support Buildings on the Airfield Baggage Tunnels Restricted areas of the Basement For more information, refer to Appendix Four. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 8 OF 39

9 Guidelines on Identification and Creation of Art Budgets Once the DIA Design & Construction Budget is reviewed and applicable budget line items are identified for inclusion in the DIA Public Art Program, DIA project managers must set aside one percent of the total budgeted construction cost of the Capital Improvement Project for the planning, design and construction of public art and for the repair of public art. The one percent calculation is based on the total costs allocated for construction services and materials, plus any construction contingency within the budget. Again, it is recommended that this one percent allocation should occur as soon as possible in the design process, in order to ensure that artists and artwork can collaborate in the design and construction process. Allocation should occur no later than the time of construction contracting and, if possible, should occur earlier to take advantage of that coordination. If a project materially increases in scope, leading to an increase in the total construction budget, the one percent funding to the Public Art Program should increase proportionally. Inclusions & Exclusions The Public Art Ordinance states that the Public Art Program must be applied to any project which meets the threshold criteria described above and also involves improvements to, or new construction of, a building or structure, road, streetscape, pedestrian mall or plaza or park or any other project which includes finished space for human occupancy and will be available for public view. (See DRMC (b) in Appendix.) The Public Art Program will not be applied to temporary improvements, ordinary repair and maintenance projects, mechanical and electrical projects and other projects not available for public view and for human occupancy. As noted above, DIA s environment has established additional exclusions ( Restricted Areas ) and ultimately, if a question remains as to whether a project qualifies for inclusion in the Public Art Program, the project must be reviewed by the Arts & Culture staff together with a representative from the City Attorney s office. Public Art Siting: DIA Considerations The Public Art Ordinance states that works of public art are to be located at a capital improvement project site or in a facility or other complex of buildings adjacent to such a project site. As per the Denver Public Art Policy Document, adjacent is considered a onemile radius from the CIP site. Therefore, according to policy, qualifying funds may be pooled within a one-mile radius and public art installations may be installed within a onemile radius of the qualifying construction site. DIA is considered a single, contiguous project. As such, the identification of a project site may be determined to be anywhere on DIA property regardless of the location and nature of the CIP project that generates the funds. Public art funds should be identified and separated from the rest of the DIA budget. The funds can be pooled into one location to fund the program or they can be placed in separate accounts for public art according to DIA budgeting policies. Similarly, the funds that are required for maintenance of public art should be separated out and designated in a separate Public Art Maintenance account (s). Allocation and distribution of these funds to individual projects is at the discretion of DIA staff upon approval of the Commission on Cultural Affairs. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 9 OF 39

10 Public Art Siting: FAA Regulations Due to Federal Aviation Administration (FAA) regulations, Percent-for-art funds generated by projects at DIA may only be used for the purpose of operating the airport and in facilities owned and operated by the airport that are directly related to the air transportation of passengers or property. (See Appendix Five) DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 10 OF 39

11 DIA PUBLIC ART SELECTION AND APPROVAL PROCESS The Public Art is selected in a fair and transparent process. The following guidelines differ slightly from the procedures provided in the City-wide Public Art Policy document. An overview of DIA s selection process and of the groups involved is provided below. DEFINITION OF ROLES & GROUPS INVOLVED IN PUBLIC ART SELECTION AND APPROVAL Approving Entities: There are four approving committees that must review and approve all public art projects at different stages prior to contracting. They are described below: DIA Art Committee Since DIA is one ongoing construction project, it has one standing DIA Art Committee which makes selections and decisions regarding public art projects and advises on longterm art & culture program goals. It is the group that has the greatest involvement with deciding on the direction and selections for artwork at the airport. The responsibilities of the Committee members are to: Evaluate and fulfill the democracy, transparency, and stewardship of the public art process. Serve as selection panel in the recommendation of artists to the Commission on Cultural Affairs. Sit in technical review of DIA projects with the assistance of the DIA Technical Review staff (see below). Advise DIA Staff on all cultural programs including temporary exhibitions and performances. Be ambassadors to the community for all aspects of the DIA Art & Culture Program. The membership of the DIA Art Committee is divided into two categories: CORE COMMITTEE & COMMUNITY MEMBERS The Core Committee shall be composed of 3-4 arts professionals. The role of the Core Committee is to: Serve as subject matter experts on practicing artists and benchmark projects to best inform the curatorial process of commissioning new works of art. Provide a consistent voice, special knowledge of the Airport, and long-term vision. The Core Committee members will serve up to two 3-year terms. New or replacement Core Committee members will be identified by DIA staff with the assistance of Arts & Venues Denver (formerly AVD), the Denver Commission on Cultural Affairs and City Council representatives. Core Committee members will serve as liaisons to the CCD Public Art Committee and the Commission on Cultural Affairs. An additional member of the Core Committee can be added based on the number of active projects or complexity of selection process. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 11 OF 39

12 Community Members shall be comprised of 3-4 representatives of the community, DIA staff, and/or project stakeholders. The role of Community Members is to: Serve as representatives of Denver community and the traveling public. Community Members will serve for individual projects. Community Members may serve on multiple or sequential panels, but only with the approval of the Commission on Cultural Affairs and with the best interests of the stewardship of process as a goal. DIA Manager of Aviation (or Designated Representative) All expenditures of DIA funds must be reviewed and approved by the Manager of Aviation or his/her representatives. Manager of Aviation prior to moving to the DCCA for approval. Denver Commission on Cultural Affairs (DCCA) The Commission on Cultural Affairs acts as an advisory board to AVD. The Commission is comprised of dynamic and accomplished Denver leaders in the areas of the arts, business and education, all of whom are appointed by the Mayor. The Commissioners are powerful advocates for the arts and culture within the City and County of Denver and are committed to the mission and goals of AVD. At least one Commissioner will serve on the DIA Art committee as a Core Committee member and an advisor. Their role is to be a part of the selection process and to assure that the process is being followed in a fair and competitive manner. At the discretion of the DCCA, the Commissioner Representative to the DIA Art Committee may serve their three year term to coincide with their term on the DCCA. All artist selections are approved by the DCCA prior to Mayoral approval. Mayor of the City and County of Denver (or Designated Representative) All public art project approved by the Denver Commission on Cultural Affairs must be approved by the Mayor of the City and County of Denver (or his/her representative). DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 12 OF 39

13 Advisors and Non-voting Entities All projects must go through a technical review prior to Approval by the Manager of Aviation. Technical reviews are advisory only; their comments are summarized and will accompany projects during the approval process. DIA Technical Review Staff The DIA Technical Review Staff is a critical part of the DIA selection process. Members shall be a group of subject matter experts who have an intimate knowledge of the project, materials or techniques. Technical Review staff will review the process at the proposal, design, and construction phases and update the DIA Art Committee with pertinent information on longevity, conservation, maintenance, and operational issues. Technical Review staff will include, but is not limited to, experts from the following DIA offices or contracted consultants: DIA Design & Structures DIA Construction DIA Facilities Maintenance DIA Field Maintenance DIA Terminal Operations DIA Risk & Safety DIA Environmental DIA Legal Services DIA Media Relations Public Art Committee Specialists Other Conservation Specialists Other Technical Experts Community Input Public input is an essential feature of any Public Art Process. DIA Public Art Staff and the DIA Art Committee coordinates a Public Input Process within the greater selection process and it must coordinated on a project by project basis.. The goal of the Public Input Process is to better inform the DIA Art Committee through community engagement. By encouraging the participation of members of the public in a critical conversation about artists and proposals, the DIA Art Committee can be better placed to fully understand the impacts of their decisions. The format of the Public Input Process is flexible and determined on a case-by-case basis by DIA staff and each DIA Art committee. It can take place at any point in the public art process. The format may take one of the following forms: Town Hall Meeting Internet Presentation and Response Poster presentations Lectures/panel discussion The Public Input Process serves to advise the DIA Art Committee only; while the selection panel may choose to solicit input and/or votes from the public, that input is advisory only. Observers Selection meetings are open to members of the public who wish observe the proceedings. Observers are not granted voting privileges. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 13 OF 39

14 Public Art Program Staff The DIA Public Art Program is administered by dedicated staff member(s) who works in conjunction with the Public Art Program staff of Arts & Venues Denver. Staff members are non-voting members in the art process. DIA Art & Culture Program Staff The DIA Art & Culture Program is coordinated by a Director, who is responsible for the success of public art, temporary exhibitions, performance and other cultural programs. The Art & Culture Program also collaborates with airport offices and stakeholders to manage issues of design criteria and the visual environment. These activities are in pursuit of Airport goals, including providing a superior customer experience and representing the priorities of the City and County of Denver to the world. Arts & Venues Denver Staff (AVD) Arts & Venues Denver was created through a 2011 merger between Denver Office of Cultural Affairs and Denver's Division of Theatres and Arenas. The City's Arts & Venues division enhances Denver's quality of life and economic vitality through premier public venues, artwork, and entertainment opportunities. The DIA Public Art Program is administered by the DIA Public Art Program staff in collaboration with the AVD Public Art staff. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 14 OF 39

15 Art Selection and Approval Procedure DIA s Public Art Program is dedicated to selecting artwork that is unique and of the highest quality for each new project. The standard process, outlined below, allows for the maximum amount of flexibility for best outcomes. Figure A: Diagram of Selection Process DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 15 OF 39

16 IDENTIFICATION OF PROJECTS AND PRELIMINARY PHASE Budget Determination and Timing DIA staff will determine applicable Capital Improvement Projects. Whenever possible, projects are identified prior to the distribution of the RFQ/RFP to architects and contractors. The architect's and contractor s scope of services should include the financial ability to work with the Public Art Program from inception to completion of the project. Project specific budgets are identified as early as possible in the process, preferably at the 30% design phase and certainly before completion of construction documents. The general public art budget will be monitored on a quarterly basis so that the 1% funding is accurate and in accordance with the Public Art Ordinance (D.R.M.C et seq). The Public Art Staff, or PA Staff together with the DIA Art Committee determines the appropriate budget (or budget range) for each new project. Similarly, it is at the discretion of the Public Art Staff and Art Committees to identify new projects and determine whether an art project budget goes up or down depending on the scope of the project. Broad Project Concept Generated Broad proposals for use of public art funding can be generated by DIA Staff or DIA Management or the DIA Art Committee. At this point, an general scope of a project and general location and budget can be put forth for approval. Broad concepts proposals shall be reviewed and approved to move forward by DIA Management and the sitting Art Committee. DIA Art Committee Approved (or Re-Approved) Because of the specialized nature of the Airport environment, it will be important have consistent members of the Core Art Committee who are well-versed in the art process and the airport environment that serve on every project selection. Once a broad concept for a project is known, and depending on the nature of each new project, Community Members can be switched out to allow for their specialized knowledge and/or experience to be included in the process. Each new inclusion on the Art Committee whether it is a Core Member or a Community Member must be approved by the DCCA. The Manager of Aviation may elect to approve Art Committees before they are finalized by the DCCA. DIA staff and management, in conjunction Arts & Venues Denver and the Denver Commission on Cultural Affairs can recommend names for new Community Members at the initiation of each project. Therefore, on long-term projects, the Core DIA selection panel will remain intact; community members may be alternated into the group to reflect different types of projects. The DCCA must review and approve all changes to the selection panel. Written Instructions All new members to the DIA Art committee will receive written instructions regarding committee protocols and roles, conflict of interest and confidentiality. All voting members of the Art Committee are required to sign and return this document for project records. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 16 OF 39

17 DIA Art Committee Orientation When selecting artists for new projects, it is imperative that the Art Committee have a full understanding of the airport environment and how the artwork will interact with other functions and entities in this environment. Depending on the type project and the timing of the new artwork installation, more or less orientation for the Art Committee may be required. Orientation for the Art Committee may include (but is not limited to) discussions of: location discussion and selection; brainstorming art and artist possibilities; budget allocation for each project; parameters and criteria of the project; criteria for artwork/artist; selection method (see selection methods section below); number of semi-finalists to be selected; suggestions applicable mailing lists or invitations; and how project(s) relates to the DIA Public Art Policies and Master Plan Documents and the rest of the DIA Public Art Collection. DIA Public Art Program staff members document the discussion during the orientation meeting(s) and record the recommendations of the Selection Panel in written form. For the core committee members, a more thorough orientation may be required to establish a base of knowledge in the uses, operation, and future of DIA. DIA Staff will coordinate this more extensive training for new members of the core committee and will ensure regular updates on important airport-wide issues. Project Preliminary Review and Approval According to the Public Art Ordinance, Public Art funds must be spent on a site at or adjacent to the site that incurred the percent-for-art funds. Therefore, according to our established policies regarding what can be considered adjacent to the site (see earlier sections) the entire DIA Campus can be considered one CIP site and qualifies for pooling of percent-for-art funds. Sites for new artwork can be proposed by the Public Art Staff or by the DIA Art Committee. Therefore, it is incumbent upon the Public Art Staff and Art Committees to regard the DIA Campus holistically when selecting sites. More specifically, selection panels must consider the primary functions of the airport and how artwork might interact with passenger flow, concessions, advertising functions, etc. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 17 OF 39

18 Because the artwork is being installed in such a specialized and ever-changing environment, and in order to reach the collective goal of installing the best art in the most appropriate locations, it is critical that the DIA Staff, Management and the Technical Review Committee be briefed on new art locations that are under consideration. This can be a very informal process or a more formalized one. At an early stage of site selection, a very general description of the types of artwork that are being considered and locations being considered must be presented to DIA Management. This phase will be considered Project Preliminary Review. During this phase, DIA Management can return to the Public Art staff/dia Art Committee with recommendation of Preliminary Project Approved or Preliminary Project Rejected Preliminary Project Rejected: A location may be rejected for technical reasons only. (For example, project may be against FAA regulations, or the space is undergoing development/redesign or project may pose potential damage mission-critical facilities or functions of the airport, etc.) If a location is rejected, the Public Art Staff may review reasons for rejection and choose to recommend a new site, or they can re-submit the site selection with a narrative that addresses the reasons for rejection. Preliminary Project Approved: A location may be approved outright or pending changes or recommendation from the Management or Technical Review Staff. DIA Staff will record these recommendations to make sure the recommendations or requirements are met during final design phase and prior to installation of the artwork. Once the Preliminary Project parameters have been approved by the Art Committee, the DIA Technical Review Committee and Management, the project then proceeds to Artist Selection Phase. Artist Selection Phase DIA Public Art staff together with the DIA Art Committee members and Art Committee advisors create the criteria and language artist selection. The Art Committee may choose from a number of different types of projects and selection methods (outlined below). DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 18 OF 39

19 Works of Public Art: Inclusions & Exclusions According to Ordinance, the types of artwork that will be considered are, but need not be limited to, the following: sculpture: in the round, bas-relief, high relief, mobile, fountain, kinetic and electronic, in any material or combination of materials; painting: in all media, including portable and permanently affixed works and murals; graphic arts; printmaking and drawing; mosaics; photography; light or luminal art and lighting; digital media, sound art, or film and video projects; crafts: clay, fiber and textiles, wood, metal, plastic, glass and other materials, both functional and non-functional; mixed media: any combination of forms or media including collage; earth works and environmental installations; decorative or ornamental elements designed by professional artists or other persons submitting as artists, including but not limited to design professionals who are not participating members in the City s design team for the project; portable art that may be displayed at locations other than its substantially permanent location at or adjacent to the project site; and temporary performance or time-based artworks, provided that it is documented and is tied to the project that provided the funding and produces a permanent record or artifact that is kept on permanent display at or near the project site. Works not Considered Public Art: Exclusions The DIA and Denver Public Art Programs do not consider the following to be works of public art or expenditures to be covered by Public Art Program funds: directional elements, such as supergraphics and signage; objects that are mass-produced in a standard design, including playground equipment, benches and chairs; reproductions of original works except in cases of casting, film, video, photography, printmaking and other media arts; landscape gardening except where such elements are designed by the artist and landscape architect and are an integral part of a work of environmental art; display or exhibit cases, unless designed by an artist or an integral part of the artist s concept; and administrative personnel hired directly by DIA. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 19 OF 39

20 Selection Methods The DIA Art Committee has a number of different methods at its disposal by which artists can be solicited and selected for commissions. The DIA Art Committee has full authority to create the criteria and select artists using the methods below for each new public art project. It is in the best interest of the program that the use of different selection methods be balanced from project to project so as not to become reliant on a specific process. These selection methods may include, but are not limited to: Invitational or Limited Call The call to artists is limited by location (e.g., Colorado artists only), medium (e.g., muralists, bronze or fiber artists only), or other criteria (e.g., reputation, experience with similar projects or students and emerging artists only). For certain projects, the Selection Panel may choose to create a short list for sending an RFQ or RFP or choose to select artists based on a selection of interviews. Selection from an Artist Registry At times, the construction and improvements at Denver International Airport will be ongoing and environment constantly-changing. This situation may benefit from the development of an artist registry, or database of pre-qualified artists (local, national, international in all media) that can be selected for projects over a designated period of time. Rather than doing separate calls for each project (which can be expensive and timeconsuming to administer), this database will be used for a small group of similar projects and then added to (via invitation or open call) as needed depending on the project. This database will allow maximum flexibility for the selection panel and keep costs to a minimum. A database will also provide design-team members with a group of artist with whom to directly contract for non 1% projects or private commissions. Open Call for Entry Open calls to artists can be structured as a Request for Qualifications (RFQ) or a Request for Proposals (RFP). If an RFQ is issued, the artists are evaluated on their qualifications and not a conceptual proposal. Artists are asked to submit slides and or digital images of past completed artwork, a resume, and, at times, a letter of intent and/or artist statement. The Art Committee may choose to commission artists based solely on their qualifications, or select a group short-listed artists, to be brought back for interviews or to create a proposal for the group s review. If an RFP is issued, artists are evaluated on a conceptual proposal created for the specific project in addition to slides of past completed artwork, a résumé and a letter of intent and/or artist statement. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 20 OF 39

21 Direct Commission Under unique circumstances, a project may require direct commission of an artist. Because of DIA s high-profile status in the region as a hub for transportation and the gateway to Denver and the region, we expect to receive many more opportunities to take advantage of unique installations and guest-artists who are collaborating in the area (such as the Biennial of the Americas, National Conventions and other potential high-profile sporting events such as the Olympics or a National Championship). DIA hopes to capitalize on these opportunities on a case-by-case basis and reserves the right to use percent-for-art funds to instigate direct commissions. Direct Commissions are reserved for extraordinary projects that provide a unusual opportunity to create new works of art or installations that are linked to cultural institutions in the area. Direct Commissions will require a special approval process to be determined on a caseby-case basis. Joint Venture A joint venture is a public art process which combines City funds with funding from outside public art programs or private and/or corporate donations. The selection process for the artwork in these cases could vary slightly according to the entities involved, but it must be a public process and agreed upon by all parties, including the DCCA and Public Art Committee. Development of new selection methods Denver International Airport Art and Culture program reserves the right to make use all selection methods described in the Public Art Policy document for maximum flexibility. The program also reserves the right to develop new selection methods, for approval by the DCCA. Community Input Public input is required for each public art project, as it is an essential feature the process. DIA Public Art Staff and the DIA Art Committee will decide on a case-by-case basis a Public Input Process that best suits each individual project. The goal of the Public Input Process is to better inform the DIA Art Committee through community engagement. By encouraging the participation of members of the public in a critical conversation about artists and proposals, the DIA Art Committee can be better placed to fully understand the impacts of their decisions. The format of the Public Input Process is flexible and determined on a case-by-case basis by DIA staff and each DIA Art committee. It can take place at any point in the public art process. The format may take one of the following forms: Town Hall Meeting Internet Presentation and Response Poster presentations Lectures/panel discussion The Public Input Process serves to advise the DIA Art Committee only; while the selection panel may choose to solicit input and/or votes from the public, that input is advisory only. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 21 OF 39

22 Selection process components overview While selection methods may differ from project to project, each project will feature these basic components: DIA Art Committee Approval or re-approval (DIA Mgt and DCCA) Broad Project Concept & Budget Approval (DIA Mgt and DCCA) Site Selection Preliminary Review & Approval (DIA Mgt/Technical Staff) Artist Selection (methods and criteria to be determined by the Art Selection Committee and Advisors) Final Artist Approval & Project Budget Approval (Art Committee, DIA Technical Staff, DIA Mgt, DCCA, Mayor) Community Input Artist/Proposal Approval The DIA Art Committee can either recommend an artist (or artist team) to move forward for approval or an artist (or artist team) with a specific proposal for approval. Once an artist or artist team is selected by the Art Committee it moves on for approval by: DIA Management/Technical Staff Review Committee: The Technical Staff Review will review the Art Committee s recommendation and this information will accompany the Manager of Aviation s (or designee) approval. If the project is rejected, the reasons must be written and submitted to the DIA Art Committee. This group will decide whether to re-submit their recommendation or recall the project entirely. Following the Technical Review Committee s recommendation, the Manager of Aviation (or his/her proxy) must also approve the project to move forward. If the Manager rejects the project, the reasons must be written and submitted to the DIA Art Committee. This group will decide whether to re-submit their recommendation with changes or recall the project entirely. If the Manager approves the artist/project, it moves on for approval by the DCCA. The Denver Commission on Cultural Affairs: the DCCA will review the Art Committee s recommendation and any accompanying comments from the Manager of Aviation (or designee) and/or the Technical Staff. The DCCA must vote with a majority to approve and move forward with the project. If the project is rejected, the reasons must be written and submitted to the DIA Art Committee. This group will decide whether to re-submit their recommendation with changes or recall the project entirely. Mayoral Review: all projects and budgets recommended by the DCCA are submitted in written memorandum form to the Mayor of the City and County of Denver for signature. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 22 OF 39

23 Contract Negotiations Following the Mayor s approval, a contract is negotiated with the artist(s) and the City and County of Denver. This contract outlines requirements and payment schedule for the specific project. All artist contracts are structured with project and payment milestones that must be met and approved by AVD. These include: the execution of contract, preliminary design review, final design review, mid-point of fabrication, installation, post-installation and final acceptance. At any time during the design process, an artist may be asked to redesign the artwork for review by the Selection Panel and/or AVD. The City may terminate the contract at any time if the artists services become unsatisfactory or if the project is cancelled. Once the contract phase begins, the DIA Public Art Staff manages all remaining phases of the design, construction and installation of artwork in accordance with the contract. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 23 OF 39

24 ELIGIBILITY AND CONFLICT OF INTEREST Eligibility Denver s Public Art Program is open to all artists regardless of race, color, creed, gender, gender variance, national origin, age, religion, material status, political opinion or affiliation, or mental or physical handicap. Artists working in any medium are eligible to apply. Artists are not required to have previous experience in public art. There are no limits to the number of commissions any one artist (or artist team) may receive from the City and County of Denver. Conflict of Interest Policy During the art selection process, members of the Denver Commission on Cultural Affairs and members of subcommittees, panels or any other ad hoc groups working with AVD, should be alert to avoid any action which could be reasonably interpreted as a use of their Commission membership or membership on any committee, panel or group to further his or her interest or the interest of any organization with which he or she is affiliated. Since DCCA members and Art Committee have input on so many parts of the public art process, sitting members of the Denver Commission on Cultural Affairs are not eligible for any DIA Public Art Program competition, commission or project during their tenure on the Commission or Art Committee. A Commissioner or Art Committee Member must withdraw from participation in, discussion on or voting on any competition, commission or project for which any family member, domestic partner, business associate or any other relationship of economic dependence has any financial interest or personal gain. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 24 OF 39

25 ART DONATION PROCEDURE Denver s Public Art Program welcomes permanent donations of artwork to the City s collection. Artwork in public locations is a vital component of Denver s quality of life, and through the generosity of individual, group and corporate donations, we are able to increase the City s collection and install artwork in areas that might not receive it under our normal One Percent for Art procedures. All proposals for artwork donations at DIA must submit an application to AVD and it must be reviewed and approved by a majority on each of the following groups: the DIA Art Committee, DIA Manager and Technical Review Committee, and the Denver Commission on Cultural Affairs and City Council. Once an application is submitted, the approval process can take up to six months. DIA is under no obligation to accept a donated work of art. APPLICATION AND REVIEW PROCESS Donation Application Form Potential donors must contact AVD to request a Donation Application form. This form requests standard information about the donated artwork, including statements from donor and recipient, transfer and ownership issues, proposed contribution to the City and community, liability, safety and maintenance issues, aesthetic quality and artistic merit, materials and media, location and placement and installation information. Funding The City will request that all gifts to its art collection include a small amount of funding (up to 10%) from the donor to be designated for future conservation of the artwork. While a donation application can be accepted without this financing in place, it will be recommended in every case. Ordinance Guidelines Applications are reviewed and approved based on Ordinance guidelines by the AVD Public Art staff. Assistance is provided where needed. Presentation of Application to DIA Art Committee Application is presented to the DIA Art Committee for review and they must vote by majority to approve each donation. Presentation of Application to DIA Manager & Technical Review Committee Once an application is approved by AVD, it is presented to the Manager & Technical Review Committee for review and recommendations regarding siting, materials, engineering, conservation and safety/ada issues. Recommendations are recorded and if the donation is approved, the application is sent to the DCCA for review. Presentation of Application to DCCA Application is presented to the DCCA for review and the DCCA votes to approve each donation. DIA ART & CULTURE PROGRAM: PUBLIC ART POLICY PAGE 25 OF 39