UPPER FREDERICK TOWNSHIP BOARD OF SUPERVISORS MEETING February 9, 2017 The regular monthly meeting for February 2017 was called to order by the Chairman at 7:00 PM. ATTENDING WERE: Scott Rakowski, Chairman; William Tray, Vice-Chairman; Ray Bortz, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Dennis Bolognese, Fire Marshall; Tom Davies, Miller Environmental; Jonathan Sell, Parks & Recreation; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant IN ATTENDANCE: William Karaffa, UFT Constable; Travis Boyer, Big Road; Liz McGovern, Esq. Attorney, Terry Derr, Owner, Lords & Ladies, and Bob Stewartz, Engineer from Barwis Construction; Mike Stokes, Montgomery County Planning Commission MINUTES Mr. Rakowski made a motion to approve the January 3, 2017, Reorganization Meeting and the January 12, 2017, Board of Supervisors Meeting minutes. Motion was seconded by Mr. Tray and approved by all. Public Comment Mr. Rakowski called for any public comments or additions to the agenda. There were none. TREASURER S REPORT The financial reports submitted include tax collector s monthly report for January 2017, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Rakowski made a motion to accept the Tax Collector s and Treasurer s Reports as presented and file for audit. Mr. Tray seconded the motion and was approved by all. The cash disbursements report for February was included in the Treasurer s Report and is posted for public review. BILLS TO BE PAID LIST The report of expenditures for February 2017 was submitted for approval and is posted for public review. The list of bills to be paid is included at the end of the minutes. Ms. Tallon informed that included in the bills to be paid is a payment for the new F350 Truck. The total payables for the time period are $104,327.96; monthly and bi-weekly payroll $11,344.15; Federal Taxes $4,381.38; and, benefits package $3,163.70. Grand total disbursements for the period are $123,217.19. Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on March 9, 2017. Mr. Tray seconded and the motion was approved by all. Page 1 of 6
EMERGENCY SERVICES Plymouth Community Ambulance/Lower Frederick Division Report received from Lower Frederick Division and posted for public review. Twenty-five (25) calls in Upper Frederick; twenty-two (22) were for Frederick Living. Harleysville Area EMS/Community Ambulance Report received from Harleysville/Community Ambulance and posted for review. There were eight (8) calls for Upper Frederick. Fire Company Report Mr. Bolognese, Fire Marshall, reported that there were thirteen (13) calls in the recording period. Report is posted for public review. Mr. Bolognese informed that NFDA Standards for trucks and breathing apparatus will cause the fire companies breathing apparatus certification to be outdated by the end of 2017. To replace the tanks will cost $90,000. The fire company has reapplied for a grant. However, Abington Township Fire Company has purchased new tanks and their old tanks are still under certification. Upper Frederick Fire Company is looking to purchase twelve (12) tanks at a cost of $44.000. If grant is approved, the twelve (12) tanks purchasing from Abington Fire Company can be sold and the Fire Company will get their money back. PERKIOMEN CROSSING WATER/SEWER PLANT REPORT IVY RIDGE SEWER PLANT REPORT Mr. Davies, Miller Environmental, reported that there was an effluent violation at the Ivy Ridge Plant due to a malfunction from a pump line that clogged. Repair was completed. Other than the one violation, plants are running well. All reports have been submitted electronically to the DEP. Report is posted for public review. Perkiomen Crossing Waste Water Treatment Plant Routine operation and maintenance activities were performed during the month of January 2017. Perkiomen Crossing Water Plant Routine operation and maintenance activities were performed during the month of January 2017. Ivy Ridge Waste Water Treatment Plant Routine operation and maintenance activities were performed during the month of January 2017. January 14 SBR 2 decant line clogged; effluent TRC exceeded. Temporary line installed. January 20 - Flow meter value not consistent with operations; having meter calibrated. PUBLIC WORKS/ROAD REPORT Ms. Tallon reported for the Public Works Department. The following work was done during the month of January 2017: Winter maintenance to shop, pole barn and trucks; ditch clean out along roads; repaired potholes; sign inventory; and the 02 Mack brake assembly was repaired. ENVIRONMENTAL ENGINEER S REPORT Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review. Grinder pump installation at Perkiomen Crossing and finishing of the drain connection at Ivy Ridge were delayed due to weather. IES is working on the Chapter 94 reports. Page 2 of 6
Page 3 of 6 CIVIL ENGINEER S REPORT Mr. Ulrich, LTL Consultants, was present. Report for February 2017 has been updated, distributed and posted for the public to review. Mr. Ulrich provided a brief update on the following: Meadows at Frederick is moving along. LTL conducts periodic visits to make sure E&S Controls are in place. Application by The Meadows was made for modification to the NPDES permit due to the top soil issue. Once NPDES permit is issued, LTL will make sure permit is implemented properly. Site visit at Camp Laughing Waters Activity Center was done on February 8, 2017; few minor punch list items to be completed. BUILDING INSPECTOR S REPORT Ms. Tallon reported for Mr. John. Four (4) Building Permits and five (5) Use & Occupancy Permits issued. Complete report is posted for the public review. There are no upcoming Zoning Hearings scheduled. Hearing was held on January 17, 2017. Property is located on Goezel Road. Applicant requested a variance to setbacks and building height. Variance was approved. PLANNING COMMISSION Mr. Ulrich reported that the Planning Commission meeting was held on January 26, 2017. Planning Commission conducted their reorganization. Ms. Beth Sturman and staff of Laurel House attended the meeting to discuss an interest in properties located at 2109 Deep Creek Road and 2115 Perkiomen Avenue, which are currently owned by Red Hill Christian School, as a possible emergency and temporary shelter for victims of domestic violence and offices for community counseling. Questions were asked by the Planning Commission and Zoning issues were discussed. Planning Commission had no objections and was in favor of the Laurel House facility. There was also a discussion of establishing an escrow to move the project forward for a zoning only review. Agricultural Security Area seven (7) year review was discussed briefly. Wireless Communication Facilities was discussed. Mr. Picardi, in attendance, stated that Mr. Allebach expressed some concern about the Township s regulations being out of date and needing some changes to address current technology. Reviews by Mr. Picardi, Mr. Allebach and Ms. Tackett will be done and recommendations brought back to the Planning Commission for discussion. Proposed Zoning Ordinance Amendment for the commercial district upgrades was discussed and additional comments made. Planning Commission discussed the annual report with Ms. Tackett for submission to the Board of Supervisors. CPVRPC REPORT Ms. Tallon reported that the CPVRPC had no meeting in January 2017. PARKS & RECREATION BOARD Mr. Sell reported that the Parks & Recreation Board had their meeting on January 17, 2017. Mr. Murray attended the Swamp Creek Greenway and Sunrise Trail Feasibility Study meeting. There was a large turnout for the meeting. Feedback from that meeting was scheduled for this evening, February 9, 2017. Due to weather, meeting was cancelled. Public meeting is scheduled for March 30, 2017. Parks Board is working on the Swamp Creek Stomp 5K/10K run scheduled for April 1, 2017. Currently there are 35 people signed up for the run. Ms. Tallon informed that the Parks and Recreation Board Chairman had placed a request for the purchase of a generator for use at the Stomp, Movie Night and other functions. Township Public Works generator is bulky, loud and not capable of running computers necessary for the Stomp. The generator was not discussed at budget time. Generator of choice cost around $950. Road Foreman is checking to see if same item can be purchased for less. Mr. Rakowski made motion to approve the purchase of said generator at a cost of not to exceed $950. Motion was seconded by Mr. Tray and approved by all.
BUSINESS BEFORE THE BOARD Old Business Lords & Ladies Ms. Elizabeth McGovern, Esq., legal representative for Lords & Ladies, thanked that Board for permitting time on the agenda. Ms. McGovern gave an overview of the history of the revised, August 2016, parking lot plan. Apparently, the salon has been operating with a parking lot that is not in compliance with the Township s Ordinance. Lords & Ladies would like to show the Board a newly revised parking lot plan in light of what the Township Engineer had brought to their attention through review letters. Mr. Stewartz of Barwis Construction presented the plan. Plan was reviewed and discussed. Agreed procedures from discussion: resubmission of plan with elimination of six (6) parking spaces within the fire access area; Board was in agreement to permit the relining to 9 X 18 ft. parking spaces in lieu of the 10 x 20 ft. Ordinance requirement; revised plan to be submitted to the Planning Commission for their review; Zoning Hearing Board Application to be submitted; and final plan to be submitted to the Board for approval. Ms. McGovern, et al, thanked the Board for their time and exited the meeting. Fisher Road Bridge Project No current update. Ms. Tallon will follow up with Mr. Heller, Road Foreman, on current status. Mr. Ulrich brought forth a question regarding the current status of the Yost Road Project and PECO s requirement to bury the line properly within the Township s right-of-way. Ms. Tallon will follow-up with Mr. Heller. Agricultural Security Area 7 Year Review Mr. Allebach forwarded an outline of procedures as to what needs to be accomplished and suggested schedule to the attention of Ms. Tallon. Schedule is flexible with completion within 2017. Proposed Zoning Ordinance Amendments Commercial District Updates Ms. Tallon advised that the Ordinance is near completion. Two issues remain to be resolved: medical marijuana and auto repair shop property maintenance. Stahl Minor Subdivision Plan Expires 3/12/2017 Ms. Tallon requested the Board to deny the plan if waiver, of the 90 day review period, is not received prior to the March 12, 2017 expiration. Mr. Tray made motion to deny the Stahl Minor Subdivision Plan if a waiver is not received by the March 12, 2017 expiration. Rejection is based upon the Engineer s comments. Motion was seconded by Mr. Rakowski and approved by all. New Business Green Lane Park Pavilion Mr. Stokes, Montgomery County Planning Commission, addressed the Board regarding the waiving of the Stormwater Management requirement for the proposed open air pavilion with handicap access project at the Hill Road parking area. Mr. Ulrich, Township Engineer, reviewed the project and stated that the Stormwater Management requirement can be waived by the Supervisors. Mr. Rakowski made motion to waive the Stormwater Management requirement for the proposed open air pavilion project at the Green Lane Park, Hill Road parking area. Mr. Tray seconded the motion and was approved by all. Mr. Stokes thanked the Board. Page 4 of 6
Wireless Communication Facilities Ms. Tallon advised that a discussion took place at the Planning Commission meeting and a sample Ordinance was provided by PSATS. The Planning Commission recommended Ms. Tackett, Mr. Picardi and Mr. Allebach work on preparing a draft Ordinance. Board is in agreement that Ordinance should be updated. Laurel House Discussed under Planning Commission. Ms. Tallon advised that escrow was received for zoning review by Township Engineer. Planning Commission Annual Report Discussed under Planning Commission. Copy provided to the Board for their review. Annual report is a MPC requirement. Verizon Cable Franchise Renewal Notice Ms. Tallon informed that a letter was received by the Township advising the renewal of the franchise agreement is due in 2019. Holding Tank Agreement/Resolution Hill Road Montgomery County Property Ms. Tallon stated that Montgomery County Health Department approved a sewage disposal system for the Montgomery County Warehouse facility on Hill Road. The permit is for a 2,000 gallon holding tank. Based on the Township s Holding Tank Ordinance, there are some requirements. Two of the requirements are that the Township revised the Act 537 Plan to allow for a holding tank at that location; this is done by Resolution, and, the applicant, based on the Township s Ordinance, must enter into a maintenance agreement for the holding tanks requiring an escrow. Ms. Tallow request Board authorization for Mr. Allebach to prepare the maintenance agreement and Resolution to be included in the Township s Act 537. Mr. Rakowski made motion authorizing Mr. Allebach to prepare the Resolution and Maintenance Agreement for the Hill Road sewage disposal system hold tank. Motion was seconded by Mr. Tray and approved by all. Mr. Rakowski inquired if there were additional items to bring before the Board. There were none. ANNOUNCEMENTS Assisted Recycling: Friday, February 25, 2017 10:00 AM to 2:00 PM Bookmobile: Fridays: February 17 & March 3, 2017-10:00 AM to 12:00 PM President s Day: Monday, February 20, 2017 Municipal Building closed Page 5 of 6
ADJOURNMENT Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 7:52 PM. Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 8:00 PM. Personnel issues were discussed. Mr. Rakowski motioned and Mr. Tray seconded to adjourn the regular meeting at 8:02 PM. Scott A. Rakowski, Chairman William J. Tray, Vice-Chairman Ray A. Bortz, Supervisor Page 6 of 6