San Diego County Imperial County Regional Communications System 5595 Overland Avenue, Suite 101, MS-O56 San Diego, California 92123 Phone (858) 694-3663 Fax (858) 694-3433 http://www.rcs800mhz.org NEXTGEN RCS BOARD OF DIRECTORS MEETING MINUTES OF THE MEETING SAN DIEGO COUNTY IMPERIAL COUNTY BOARD OF DIRECTORS Wednesday, October 11, 2017, 1:00 p.m. COUNTY OPERATIONS CENTER 5500 OVERLAND AVENUE, ROOM 120 SAN DIEGO, CALIFORNIA 92123 Meeting was called to order at 1:01 p.m. PRESENT: Directors Bill Paskle, Chair; Tony Ray; Ali Zolfaghari; Manuel Rodriguez; Tony Rouhotas; Brett VanWey; Stephen Rea. AGENDA ITEMS 1. Roll Call and Determination of Quorum - The following Directors were in attendance and a quorum was established: Chief Manuel Rodriguez, San Diego County Police Chief's and Sheriff's Association Mr. Ali Zolfaghari, Caltrans Commander Tony Ray, San Diego County Sheriff's Department Mr. Stephen Rea, San Diego County Office of Emergency Services Chief Brett VanWey, San Diego County Fire Chiefs' Association Chief Tony Rouhotas, IVECA Chief Bill Paskle, San Diego County Fire Chiefs' Association 2. Welcome and Introduction - Chief Paskle welcomed the group. 3. Mr. Don Root announced that Ms. Sue Willy has retired as Manager of the Wireless Services Division, and welcomed and introduced the new Division Manager, Mr. David Brooks. NextGen RCS Board of Directors SAN DIEGO COUNTY - IMPERIAL COUNTY Chief Bill Paskle, Alpine Fire Protection District (Chair) - Holly Crawford, OES, County of San Diego (Vice Chair) Commander Tony Ray, San Diego County Sheriff's Department - Chief Manuel Rodriguez, National City Police Department - Blair King, City of Coronado - Chief Brett VanWey, San Marcos Fire Department Ali Zolfaghari, Caltrans Chief Tony Rouhotas, IVECA - Chief Chuck Peraza, IVECA
Page 2 4. Purpose of the meeting is to conduct the business of the NextGen RCS Board of Directors. 5. Approval of the NextGen RCS Board of Directors' Minutes for the Meeting of August 9, 2017. ACTION: ON MOTION of Chief Rodriguez, seconded by Chief Van Wey, the Board of Directors approved the Minutes for the Meeting of August 9, 2017. AYES: Directors Bill Paskle, Ali Zolfaghari, Tony Rouhotas, Stephen Rea, Manuel Rodriguez, Tony Ray, and Brett Van Wey. 6. Public Comments - There were no public comments. 7. Revenue/ Billing Update 7.1 Network Operating Cost (NOC) Billing and Revenue - See attachment 7.2 Trust Fund Balance - See attachment 8. Network Operations Update 8.1 Monthly Reports (August 2017 September 2017) Mr. Root reported: August 2017: 3.5 million conversations with 75 busies. There was one incident of note. On August 11 th at 9: 00 p.m., the site in Imperial County lost power due to a problem with the transfer switch. Power was restored on August 12 th at 2:20 p.m. September 2017: 3.6 million conversations with 57 busies. There were two incidents of note. On September 2nd at 6:30 a.m., the T1 circuit serving the Sidewinder site in Imperial County went down. AT&T was contacted and concluded the problem was relative to the site and repairs were made. On September 23 rd at 4:00 p.m., a UPS failure at the Sidewinder site in Imperial County caused the receiver amplifier to stop working, resulting in the loss of channels. RCS technicians repaired the issue and the site was returned to normal operation. 9. Administrative Update 9.1 Grants Update Mr. Brooks reported on the RCS dispatch console upgrade project. The 2015 UASI grant was approved to provide funding for the three dispatch centers: Chula Vista Fire, Coronado PD and National City PD. All remaining dispatch centers are funded and approved under the 2016 grant. For 2017 grant, waiting for funding allocation for the microwave upgrades for two dispatch centers at La Mesa and Coronado.
Page 3 Discussion: Mr. Rea inquired if the RCS Board intends to apply for FY18 UASI Grant. Mr. Brooks replied that RCS does not have any plans to apply at this time and does not anticipate any RCS related expenditures for the next grant year. Chief VanWey also added that Denise McAnally from the City of San Diego will now take the lead on the investment justifications for the Communications Project. 9.2 Training Update Ms. Dorame reported on 14 completed classes with 276 participants trained to date. Eight (8) classes are currently scheduled through December with a few more classes expected to get scheduled at the end of the year. Classes will begin again in January with more hosted classes and academies. 10. Major Projects Update 10.1 NextGen RCS Project Status- Mr. Hazlett reported factory staging and system acceptance testing was completed the week of August 28 th. This completes the second of four major milestones. The equipment has been shipped to San Diego and the first of the installations will take place the week of Oct 2 nd with a projection timeframe of June 2018 to have all the equipment installations completed. The County Board of Supervisors approved phase 3 contract for San Onofre Peak on September 12, 2017. The County is working with Camp Pendleton on design and construction. The construction documents at Harmony Hill have been submitted for approval. For the Carlsbad Ellery Reservoir site, approval from the City is still underway. More sites are in consideration for the west central coastline to provide coverage in those areas. Project and budget is on schedule. 10.2 RCS Site Projects' Status Mr. Brooks reported approval from the State was made to move equipment at the Red Mountain site. Improvements and upgrades will be made in December-January time frame. 10.3 IVECA Project Mr. Schmidt reported the Cahuilla project, which is a joint venture with BLM, Navy and IVECA to establish a communication site on Eastern and Imperial County, is now moving forward. Construction is projected to begin first quarter of 2018. There is still an ongoing issue with CHP Sidewinder T1 and IVECA is working with RCS to rectify the situation. 10.4 800 MHz Rebanding Mr. Root reported four IR sites were retuned in August; two sites had technical issues, and are rescheduled for the first week of November. Sprint has been performing frequency monitoring in San Diego and Calexico, with results to be delivered to us later this month. At that point we will be able to work with Sprint and the Transition Administrator to move forward on the remaining sites to be re-tuned. 10.5 First Net Update Mr. Brooks reported States must decide to "opt in" or "opt out" of the FirstNet state plan by November 8, 2017. 24 states have opted in so far.
Page 4 Discussion: Mr. Rea inquired if any states have "opted out". Mr. Brooks replied that New Hampshire is in the process of "opting out" but have not officially "opted out". 11. Consent Agenda 11.1 Request the RCS Board approve a new RCS Customer Agreement for American Medical Response (AMR) to increase their radio limit from 140 radios to 600 radios on the RCS. approved the new RCS Customer Agreement for American Medical Response (AMR) to increase their radio limit from 140 radios to 600 radios on the RCS. 11.2 Request the RCS Board approve a new RCS Media Agreement for San Diego North County News for four (4) radios on the RCS. Discussion: Chief Rodriguez inquired why the media is in need of radios. Mr. Root responded that RCS has a long standing media use policy where the media receives a pre-determined fleet map and the radios are not used to transmit but receive only. The media is charged with a NOC rate instead of a customer rate. ON MOTION of Chief Rodriguez, seconded by Commander Ray, the Board of Directors approved the new RCS Media Agreement for San Diego North County News for four (4) radios on the RCS. 11.3 Request the RCS Board approve a new RCS Customer Agreement for New Gold Inc., Mesquite Mine for five (5) radios on the RCS. approved the new RCS Customer Agreement for New Gold Inc., Mesquite Mine for five (5) radios on the RCS. 11.4 Request the RCS Board approve the Drug Enforcement Administration (DEA) to increase their radio limit from 82 to 125 radios for mutual aid use. approved the Drug Enforcement Administration (DEA) to increase their radio limit from 82 to 125 radios for mutual aid use.
Page 5 12. Main Agenda 12.1 Request the RCS Board to appoint three board members to serve on the RCS Budget Committee. Chief Paskle, Chief VanWey and Commander Ray consented to serve on the RCS Budget Committee. 12.2 Proposed 2018 Meeting Schedule. The RCS BOD approved the 2018 Meeting dates: 1st Quarter Wednesday, February 7; 1:00 p.m.; 5500 Overland Ave. Rm. 120 2nd Quarter Wednesday, May 9; 1:00 p.m.; 5500 Overland Ave. Rm. 120 3rd Quarter Wednesday, July 11; 1:00 p.m.; 5500 Overland Ave. Rm. 120 4th Quarter Wednesday, October 10; 1:00 p.m.; 5500 Overland Ave. Rm. 120 13. Roundtable- None 14. End of Meeting - The meeting ended at 1:24 p.m. Next Board of Directors Meeting is on Wednesday, February 7, 2018 at 1:00 p.m. County Operations Center 5500 Overland Avenue, Room 120, San Diego, CA 92123