Meeting Information Date: April 25, 2018 Location: 1095 A. Philip Randolph Blvd. 1 st floor, Multipurpose Room Kids Hope Alliance The Jacksonville Partnership for Children, Youth and Families 1095 A. Philip Randolph Blvd. Jacksonville, FL 32206 Board Meeting Minutes Board Member Attendance Y Kevin Gay- Chair Y Tyra Tutor Y Dr. Barbara Darby Y Dr. Marvin Wells Y Rebekah Davis Y Nat Glover Advisory: Dana Kriznar, Duval County Public Schools; Laura Lothman Lambert, State Attorney; The Honorable CP Garrett Dennis; The Honorable Charlie Cofer, Public Defender; Pat Ivey, Undersheriff OCG: Julia Davis, Lawsikia Hodges City Staff: Dr. Johnny Gaffney KHA Staff: Mike Weinstein, Delores Williams, Colin Murphy, Adam Miller, Cynthia Nixon, Ginger Preston, Mary Nash, Kenneth Darity, Joyce Watson, Taryn Roberts, Jerelyn Allen, Rodger Belcher, Joe Peppers, Katoia Wilkins, Julia Riggins, Lenora Wilson, Chris McNeilly, Tyrica Young, Bridgette Newby, Dae Lynn Helm, Chardae Chaney, Chandra Brown, Eunice Dumba and Debbie Verges. Guest: April 25th Guest sign in sheet.pdf Agenda Items CALL TO ORDER APPROVAL OF THE MINUTES CHAIRMAN S REPORT Action/Outcome Board Chair Kevin Gay called the meeting to order at 10:00 am. Chairman Gay thanked everyone for coming today. Chairman Gay stated that comment cards are available for anyone wishing to speak to an item or for general comments at the conclusion of the meeting. Chairman Gay asked for a motion to approve the minutes from the April 4 th meeting. Dr. Barbara Darby made the motion to amend the summary with clerical changes. Dr. Nat Glover seconded the motion. Chairman Gay opened the floor for any discussion and public comments. Dr. Marvin Wells asked for a description of the changes. Chairman Gay said the changes were clerical in nature. With none being heard Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion was passed. Chairman Gay stated that since Mr. Joe Peppers left his position on the Board, the Board needs to select a chair for the Governance Committee. Chairman Gay said he would entertain any recommendations. Dr. Wells recommended Dr. Darby to chair the Governance Committee. Dr. Glover seconded the recommendation. Chairman Gay opened the floor for discussion or comments. With none being heard, Dr. Darby was selected to chair the Governance Committee. Chairman Gay stated that the board needed to select a co-chair and has
recommended Dr. Glover. Dr. Darby stated she would make the motion and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. With none being heard, the recommendation for co-chair was passed. Chairman Gay talked about developing a framework for the Kids Hope Alliance strategic plan. He wants the board and Kids Hope Alliance staff to start coming up with ideas. He wants to engage the community and get their perspective. He wants the strategic plan to be strong and deliberate. Chairman Gay commended Mr. Mike Weinstein, the interim CEO for his leadership of Kids Hope Alliance and all the hard work he has done with keeping Kids Hope Alliance operating during the transition. Mr. Weinstein was presented with a signed picture on behalf of the board and staff. Dr. Glover stated that Mr. Weinstein should be commended for going above and beyond and wanted the minutes to reflect that fact. CEO REPORT FINANCE COMMITTEE REPORT Chairman Gay turned the floor over to Mike Weinstein to give his CEO report. Mr. Weinstein took this moment to thank the staff for stepping up during the transition to Kids Hope Alliance. He thanked the board members for all their hard work and thinks the Mayor did a great job when selecting the board members. Mr. Weinstein stated this was a great opportunity for him to act as interim CEO and that he was glad to have done it. Chairman Gay turned the floor over to Tyra Tutor to report on the Finance Committee meeting. Ms. Tutor stated that she and Dr. Wells were in attendance for the meeting and that the meeting covered the revenue and expenditures for FY 18.. Ms. Tutor asked Cynthia Nixon, Director of Finance to review the Kids Hope Alliance budget and the process going forward to budget for the fiscal year 2019. Ms. Nixon went over the budget sheet and the breakout of funds by the five (5) essential services categories. Mr. Weinstein explained that on May 16 th the entire board will vote on the 2019 budget that will be presented to the Mayor to incorporate into the City s overall budget. Mr. Weinstein stated that the May 7 th finance meeting will be a budget planning meeting for fiscal year 2019. Mr. Weinstein asked that all board members attend this meeting but will talk more about it later in the agenda. ACTION ITEM Reallocation of Program Funds FY18 Colin Murphy introduced the item. The board is asked to approve the reallocation of funds that were made available for various reasons. Contracts that were not executed or contracts that have been reduced. This action will restore funds back to salaries and benefits and any unanticipated requests for additional funds for afterschool programs and summer RFPs.
Ms. Tutor made the motion to approve the reallocation of funds and Ms. Davis seconded it. Chairman Gay opened the floor for further discussion or public comments. With none being heard, Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion was passed. ACTION ITEM Summer Food Service Program Grant Lavetta McCoy introduced the item. The board is asked to approve the grant renewal for the Florida Department of Agriculture & Consumer Services Summer Food Program. The program will operate for the period of May 1, 2018 thru September 30, 2018. Ms. McCoy stated that 125 sites have been approved to serve summer meals but she anticipates about 190 sites. The board is also asked to approve the renewal of the contract with G.A. Food Service who delivers the meals to the schools and community partners. CM Garrett Dennis asked what happens to those funds if the sites do not operate. Ms. McCoy stated that has never been a problem. Ms. Tutor stated she would make the motion and Dr. Wells seconded it. Chairman Gay opened the floor for further discussion and public comments. Mr. Weinstein stated that just like in afterschool programs, sometimes kids don t show up or they may come one day and not the other. The funds will have to be adjusted accordingly. Leon Baxton from Communities in Schools made public comments about the importance of afterschool and summer meals. This is a good program that serves hot meals to kids that may not otherwise eat. Donovin Darius made public comments about his foundation and helping kids with life skills and career pathways. TASK FORCE REPORTS Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion was passed. Chairman Gay turned the floor over to Dr. Barbara Darby to talk about the Pre- Teens and Teens task force. Chairman Gay thanked Dr. Darby for all her work and the incredible Kids Hope Alliance staff. Dr. Darby s task force has had several meeting so far and has had a lot of participation from providers and agencies. Dr. Darby stated that the task force is interested in a holistic approach and the things that would make a teen a productive citizen. The common themes being seen in the meetings are: Literacy Preparation for careers
Civic engagement Character building Enrichment activities The next task force meeting will be on Monday, April 30 th. Dr. Darby would like to encourage the public and the providers to come share their input. NEW BUSINESS PRESENTATION Other areas that the task force will be looking at are how to best serve homeless teens and teens in the foster care system. NLP Logix Debbie Verges introduced Carly Jacobson and Kate Bakewell with NLP Logix who are the City s data partners. Items discussed were: Introduction to NLP Logix City of Jacksonville and NLP Logix relationship Vision for data driven Kids Hope Alliance- across the five (5) essential service areas. Early Learning and School Readiness Programming Juvenile Justice Prevention and Intervention Out of School Programming Pre-Teen and Teen Programming Special Needs Programming Today s Kids Hope Alliance- current state of analysis, data sources and sample analysis. Dr. Darby stated that some of the providers mentioned that they do not have access to the dash board view. Kate Bakewell stated that is something they are working on for the providers to be able to see the data. Chairman Gay mentioned that since this is not an action item the board reserves the right to take comments during public comments at the end of the agenda items. PRESENTATION Florida Children s Council, Brittany Birken The Florida Children s Council serves as the statewide umbrella organization for the Children s Services Councils. With intentional focus on collective impact and evidence-based strategies, Children s Services Councils work in partnership with federal, state and community partners to fund services that improve outcomes for children, youth and families. In her role, Dr. Birken coordinates resources and system development activities to enhance Florida s collective efforts and ensure children are healthy, well cared for, learned, and prepared for a successful future. Some of the agencies that are housed in her office building are, Healthy Start, Florida Afterschool Network and Florida Grade Level Reading.
Ms. Birken s agency is working on young children in poverty and how wage increases affect social services. Ms. Birken distributed a Two Generation Approach study that focused on policies to improve outcomes. Families may lose services if their wages increase but they are still struggling to pay rent, healthcare and childcare which in some cases may keep them from wanting to earn a higher wage. This is called the cliff effect. For more information her website is www.flchildrencouncil.org 2019 Budget Discussion Mr. Weinstein briefly went over the plans for this year s upcoming budget. He thanked Cynthia for the breakdown of the essential services categories and how the funds are applied to each one. Mr. Weinstein stated that on May 7 th at 9 am the board will be discussing the proposal for the 2019 budget and present that to the whole board at the May 16 th meeting. He asked that each board member take a look at the information provided and if they can t attend the meeting email their suggestions or questions to email Cynthia Nixon. While looking at the essential service categories, Dr. Darby asked about leadership for Out of School Time task force. Chairman Gay asked that the new CEO of Kids Hope Alliance, Joe Peppers to guide the task force. Chairman Gay asked how we serve more children than we have capacity for. CM Garrett Dennis stated that we can always ask City Council for more funds. More discussion followed and Mr. Weinstein stated that the board would get more into funding at the finance meeting. These are things that the board will decide as a whole, what programs they want to fund and how much do they want to fund. ACTION ITEM Child Care Executive Partnership Mr. Weinstein introduced the item. The board is asked to authorize the CEO to sign the Child Care Partnership commitment letter. This is something that has been done in the past years. It provides a childcare match that helps to assist working parents with their childcare fees. The funds have already been appropriated for this year s budget and will have to be included in the budget for next year. Chairman Gay asked for a motion to approve the Childcare Executive Partnership. Ms. Davis made the motion and Ms. Tutor seconded it. Chairman Gay opened the floor for further discussion and public comments. Mr. Weinstein stated that next year s contract can be adjusted.
Ms. Davis mentioned that she had visited some of the childcare facilities and was in favor of funding it. OLD BUSINESS COMMENTS FROM THE BOARD PUBLIC COMMENTS With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion to approve was passed. Jacksonville Children s Commission & Jax Journey Request for Proposal (RFP s)- For info only. Colin introduced this item and stated there is no action required. The board was provided information on programs that were transferred over from the Jacksonville Children s Commission and Jax Journey when the Kids Hope Alliance was given the authority to provide oversight of those contracts. Mr. Murphy stated he could provide outcome information for the programs that were not part of the efficacy study when it was completed. None. Terri Florio with MaliVai Washington Youth Foundation, asked about getting information from NLP Logic on their specific programs to see what need to be tweaked. For example, attendance and engagement of students over a period of time. Michelle Braun with United Way stated that sometimes the information collected and analyzed can be misunderstood by the person reading the data. She would like a workshop to go over the data so that there s a clear understanding of the context. Michelle Braun spoke about funding for Full Service Schools and the boards budget planning on May 7th. Keto Porter with United Way talked about Full Service Schools and wanting to continue to provide mental health services to all Duval County Public Schools. Dr. Marvin Wells, board member stated he would like to seek appropriate funding for Special Needs which he chairs. Joe Peppers, incoming CEO to Kids Hope Alliance, thanked the board and staff and stated he is looking forward to leading the organization. Mr. Peppers talked about three principles, customer obsession, ownership & collaboration and community alliance. Reach out to: JSO Duval County School Board State Attorney Mr. Peppers is interested in helping kids with career pathways as well as college for those who are interested in going. Mr. Peppers knows that not all students are going to be athletes or college bound and wants to expose them to other opportunities to help them be successful and be productive.
ADJOURN Dr. Wells asked Mr. Weinstein about the required Ethics Training. Mr. Weinstein stated the training is scheduled to take place at 9 am on May 16 th before the board meeting. With no other comments being heard the meeting was adjourned at 12:00 p.m.