2600 Easton St. NE Page 1 of 7 WORK SESSION Attendance: Scott Haws, Louis Giavasis, Albert Leno II, Lisa Campbell, Chief Sabo, Don Snyder, Todd Alexander, Chuck Kegley Nick Campanelli, Jo Ellen Reikowski and Rob Skolmutch. Claude Shriver and Joe Iacino were on vacation. No media present at this time. Mr. Giavasis called the work session on telecommunications to order at 5:27 p.m. and turned the meeting over to Rob Skolmutch. Rob explained our current phone system is made by Vodavi and is over 10 years old. We are starting to experience problems and having trouble getting parts. He recommends replacing the system with an IP based Toshiba system that uses the latest technology and is superior to our current phones. Rob introduced Matt Takacs with ABC Communications who explained that the Toshiba phone system is on the State Contract and that he is able to give us a discounted price because their labor costs are lower. He said more can be done with this system than the old. Rob explained that we will be using fewer phones that will also save money. The phones in the fire stations are not being replaced so several of the current phones will be saved to be used as spares. Matt said this system comes with a three year warranty with software upgrades and should last more than ten years with no issues. Rob said there are two resolutions on the Agenda tonight. One is for the phones and the other is for the network switches and infrastructure in the fiber optic that is being run to the Road Department. Rob also explained that he has been working with Domer Communications on upgrading the radio system and licensing in the Road Department trying the meet the deadline of the FCC at the end of next year. The Fire Department was able to move into the countywide visual radio system but this is not feasible for the Road Department. He believes he has found a good plan and will be presenting this later. The work session adjourned at 5:50 p.m. REGULAR MEETING OPENING: The regular meeting was called to order at 6:00 p.m. by President Giavasis who led the pledge of allegiance. ATTENDANCE: Scott Haws, Louis Giavasis, Albert Leno, II, Eric Williams, Lisa Campbell, Chief John Sabo, Don Snyder, Chuck Kegley, Todd Alexander, Nick Campanelli and Jo Ellen Reikowski. Claude Shriver and Joe Iacino were on vacation. Media present: none. FISCAL OFFICER PRO TEM: #11-646 Motion by Mr. Haws, Trustees, Stark County, Ohio to appoint Jo Ellen Reikowski as Fiscal Officer Pro Tem. AGENDA: Added by Chief Sabo Fire #2 Chief s Appreciation; by Lisa UB #2 Electric Aggregation and by Mr. Giavasis to Concerns of Trustees End of Year. The agenda was accepted as presented. PRESENTATION OF PROCLAMATION: Chief Sabo introduced the family of Dan Rhodes stating this is a very important occasion that is not normally done by a Board of Trustees and because of this being the first, Dan will be always remembered. Chief Sabo thanked the Board for moving forward and doing this for Dan by officially creating a resolution in Dan s honor. He thanked Dan s family for the sacrifice of time that Dan gave back to the community. He
2600 Easton St. NE Page 2 of 7 said Dan did have one fault and that was that he didn t know how to say no. Dan was a tremendous individual, had a pleasant personality and was a friend of all. President Giavasis presented the following resolution: #11-647 Motion by Mr. Giavasis, Trustees to present the attached proclamation to the family of Dan Rhodes for his dedication, passion, and commitment to the citizen s of Plain Township in the performance of his duties with the Plain Township Fire Department. Vote: Mr. Giavasis, yes; Mr. Haws, yes; Mr. Leno, yes. Mr. Giavasis then read the Proclamation declaring December 27, 2011 as a Day of Recognition. The family was then presented with plaques of this recognition. The Board took a 15 minute recess. SHERIFF'S REPORT: 1. Weather Call-Outs Filling in for Mr. Iacino, Lisa wanted to remind the Sheriff Dispatch that Mr. Iacino is to be called on the cell phone numbers provided when they feel the roads are getting bad due to the weather. 2. False Advertising This was removed. UNFINISHED BUSINESS: 1. Restroom Grant Schneider Park Todd presented information on two grants that he would like to apply for in order to construct a restroom facility at Schneider Park. He introduced Rich LaRocco with ME Consultants who has been working with him on writing the grants. Rich this involves extending the sanitary sewer lines so he used Hammondtree s drawing of the park, obtained costs for 2,228 ft of sewer that needs to be run and figured the cost to be around $173,978. This cost would be shared with the Fire Department. Todd figures costs for the building would be $123,235 which would include earthwork, building of structure, concrete, plumbing and electrical. They are looking at a total cost of $182,149 (Park Department share) to be used for the grant proposals. They would like to apply $100,000 towards the Stark County Foundation grant that is due January 3, 2012 and the remainder towards at State grant due in February which is an 80% reimbursing grant and due February 2, 2012. Rich said he feels strongly about getting approval for the grants. Mr. Giavasis asked if there will be participation by Stark Parks and was told it all depended on the passage of their levy in the fall of 2012 and is willing to cooperate. Al and Lisa suggested getting letters of support from other area businesses such as Gervasi Vineyards. Mr. LaRocco said his cost would be under $1,000. The Board suggested Todd ask for the full amount in applying for both grants not knowing how much will be awarded. Any unused monies would be returned. 2. Electric Aggregation Lisa said that each of the Trustees had received a communication from a resident upset about not being allowed into the program. She reminded everyone that this program does not work for those
2600 Easton St. NE Page 3 of 7 NEW BUSINESS: on a budget on in a federal or state subsidy program. 1. Trustee Al Leno Oath of Office Trustee Leno presented his Oath of Office. He was sworn in by Judge William Hoffman on December 20, 2012 with his sister as his witness. 2. ODOT Speed Reduction SR 43 Lisa presented a letter that Mr. Iacino received from ODOT in reply to a letter he sent on June 29, 2011 requesting a speed limit reduction on SR 43 north of 55 th Street to Diamond Street. The study was done, the speed limit will be reduced to 40 mph and they will replace the signs. 3. Network Equipment OSSA Technology Solutions #11-648 Motion by Mr. Giavasis, BE IT HEREBY RESOLVED by the Plain Township Trustees, Stark County, Ohio to authorize the purchase, installation, and payment of new network equipment from OSSA Technology Solutions not to exceed $2,759.93 from the following funds: $ 1,167.66 - #1000-4120-740-0000 $ 636.91 - #2141-4330-740-0000 $ 743.06 - #2111-4760-740-0000 $ 212.30 - #2901-4610-740-0000 4. Telephone System Always Better Communications #11-649 Motion by Mr. Haws, BE IT HEREBY RESOLVED by the Plain Township Trustees, Stark County, Ohio to authorize the purchase of a new telephone system from Always Better Communications, Inc. and payment not to exceed $19,961.75 from the following funds: $ 8,445.36 - #1000-4120-740-0000 $ 4,606.56 - #2141-4330-740-0000 $ 5,374.32 - #2111-4760-740-0000 $ 1,535.52 - #2901-4610-740-0000 Discussion: Mr. Haws said he had concerns about where the funds were coming from and the life of the equipment. He said his questions have been answered. Lisa thanked Rob and Matt for their work on this project. FISCAL OFFICER S REPORT: 1. Pending Warrants #11-650 Motion by Mr. Haws, Trustees, Stark County, Ohio to authorize the payment of pending warrants in an amount of $88,638.74 as attached hereto and made a part of these minutes. Seconded by Mr. Giavasis. Vote: Mr. Giavasis, yes; Mr. Leno, yes; Mr. Haws, yes. 2. Payroll #11-651 Motion by Mr. Haws, Trustees, Stark County, Ohio to authorize payment of the regular payroll in an amount not to exceed $220,000.00.
2600 Easton St. NE Page 4 of 7 Vote: Mr. Giavasis, yes; Mr. Leno, yes; Mr. Haws, yes. 3. Medical Claims #11-652 Motion by Mr. Giavasis, Trustees, Stark County, Ohio to authorize payment for the following medical claims as provided by Benefit Services: DATE WARRANT AMOUNT 12/20/2011 21450 $ 9,777.13 12/27/2011 21452 10,957.28 Vote: Mr. Giavasis, yes; Mr. Leno, yes; Mr. Haws, yes. 4. Investment Report The Investment Report was presented. There were questions about the interest rates being so low. This is filed for audit. 5. Transfer of Funds #11-653 Motion by Mr. Haws, Trustees, Stark County, Ohio to authorize the following transfers: FROM TO AMOUNT Adm 1000-4120-341-0000 Telephone 1000-4120-322-0000 Garbage $ 30.00 Fire Dept 2111-4760-740-0000 Mach & Equip 2111-4220-190-9010 Salaries $10,000.00 2111-4760-740-0000 Mach & Equip 2111-4220-190-9060 Salaries-OT 3,000.00 2111-4760-740-0000 Mach & Equip 2111-4220-211-0000 OPERS 5,000.00 2111-4760-740-0000 Mach & Equip 2111-4220-215-0000 OPFPF 10,000.00 2111-4760-740-0000 Mach & Equip 2111-4220-420-3040 Supplies-Tr 5,000.00 Road Dept 2031-4330-341-0000 Telephone 2031-4330-322-0000 Garbage 100.00 2031-4330-222-0000 Life Ins. 2031-4330-221-0000 Medical/Hosp.02 2141-4330-740-0000 Tools & Equip 2141-4330-420-3009 Supplies 500.00 Parks Dept 2901-4610-430-0000 Small Tools 2901-4610-322-0000 Garbage 300.00 Vote: Mr. Haws, yes; Mr. Leno, yes; Mr. Giavasis, yes. ADMINISTRATOR: 1. Chief John Sabo Retirement #11-654 Motion by Mr. Giavasis, WHEREAS, Chief John Sabo as a dedicated member of the Plain Township Fire Department has served the citizens of Plain Township for 44 years. WHEREAS, his commitment and passion in the performance of his duties have undoubtedly saved lives and property. AND WHEREAS, his unselfish sacrifice of time and personal life style has built and defined the good reputation of the Plain Township Fire Department. Trustees to recognize and honor Chief Sabo for making Plain Township a safer community by presenting him with his Fire Helmet, Badge, Uniform and Turnout Gear. Discussion: The Board thanked John for his leadership in the Fire Department stating it has been an enjoyable pleasure working with him. Vote: Mr. Giavasis, yes; Mr. Haws, yes; Mr. Leno, yes. FIRE DEPARTMENT:
2600 Easton St. NE Page 5 of 7 1. Reimbursement Kyle Nussbaum #11-655 Motion by Mr. Giavasis, Trustees, Stark County, Ohio to authorize the reimbursement and payment to Kyle Nussbaum of $265.00 for his Health Care Membership according to Provision 37 of the Collective Bargaining Agreement, to be taken from account #2111-4220- 599-0000. Vote: Mr. Giavasis, yes; Mr. Haws, yes; Mr. Leno, yes. ROAD DEPARTMENT: No Report ZONING DEPARTMENT: 2. Chief s Appreciation The Chief thanked the Board for the Proclamation for Dan Rhodes and he considers it lucky to be part of this team. The Chief said we have a lot to offer the community and they have a lot to offer us. He said it just makes you proud and thanked the Board for the process they allowed him filling the positions in the Fire Department. 1. Zoning Board of Appeals - Appointment, Dimitrios Pousoulides #11-656 Motion by Mr. Haws, Trustees, Stark County, Ohio to (re)appoint Dimitrios Pousoulides to the Plain Township Board of Zoning Appeals for a five (5) year term commencing January 1, 2012 and expiring December 31, 2016. 2. Zoning Commission Board Appointment, Jeffrey Arnold #11-657 Motion by Mr. Haws, Trustees, Stark County, Ohio to (re)appoint Jeffrey Arnold to the Plain Township Board of Zoning Commission for a five (5) year term commencing January 1, 2012 and expiring December 31, 2016. PARKS & FACILITIES: LAW DIRECTOR: No Report. No Report. CENTRAL MAINTENANCE: COMMUNICATIONS: No Report None CONCERNS OF CITIZENS:
2600 Easton St. NE Page 6 of 7 None CONCERNS OF TRUSTEES: 1. End of Year Mr. Giavasis thanked the staff for all their work this past year stating everyone worked as a team. He said in 2012 we will have to work smart to stay fiscally sound and not have to cut back on services. CONCERNS OF FISCAL OFFICER: None APPROVAL OF MINUTES: 1. Meeting December 13, 2011 #11-658 Motion by Mr. Haws, Trustees, Stark County, Ohio to waive the reading of the minutes of the regular meeting held December 13, 2011 and make them part of the record as if read in their totality; and BE IT FURTHER RESOLVED by the Plain Township Board of Trustees, Stark County, Ohio to approve the minutes of the regular meeting held December 13, 2011 as presented. EXECUTIVE SESSION: #11-659 Motion by Mr. Giavasis, BE IT HEREBY RESOLVED be the Plain Township Board of Trustees, Stark County, Ohio to adjourn to executive session at 7:30 p.m. from this regular meeting of November 22, 2011 as authorized under Ohio Revised Code 121.22(G) for the purpose of the consideration of: 1. (a) appointment of a public employee or official (b) employment of a public employee or official (e) promotion of a public employee or official (f) compensation of a public employee or official #11-660 Motion was made by Mr. Haws to return to public session at 8:15 p.m. ANNOUNCEMENTS: 1. Medical Insurance Over-age Dependent #11-661 Motion by Mr. Haws, WHEREAS, the newly enacted Ohio HB1 went into effect for policies renewing on or after July 1, 2010; WHEREAS, employees will be able to request coverage for older age children up to the age of 28. This age expansion law applies to all insurance policies, Multiple Employer Welfare Arrangements (MEWAs) public employer benefit plans or Health Maintenance Organizations (HMO) policies; this also includes dependents covered under COBRA, state continuation or conversion plans;
2600 Easton St. NE Page 7 of 7 ADJOURNMENT: WHEREAS, according to the state legislation, it is allowable to charge a separate premium charge and contribution amount for these over-age dependents; WHEREAS, it is the recommendation of the Plain Township Board of Trustees shall charge for these over-age dependents as follows: A. For an employee that adds an over-age dependent, the employee would now be responsible for their current contribution for single or family coverage, as well as 100% of the single premium rate. #11-662 Motion by Mr. Giavasis, Trustees, Stark County, Ohio to adjourn at 8:16 p.m. Vote: Mr. Haws, yes; Mr. Leno, yes; Mr. Giavasis, yes. Scott M. Haws Louis P. Giavasis Albert P. Leno, II Trustee Trustee Trustee ATTEST: Jo Ellen Reikowski Fiscal Officer Pro-Tem