Page 1 Monday February 23, 2004 The Board of Directors of the Toronto Community Housing Corporation met on February 23, 2004, in the Boardroom, 931 Yonge Street, commencing at 9:35 a.m. Members Present: Regrets: Mr. Nick Volk, Chair (Acting) Councillor Olivia Chow, Director Councillor Paula Fletcher, Director Mr. Ivan Ing, Director Councillor Norm Kelly, Director Dr. John Metson, Director Ms. Penny Milton, Director Mr. Sushil Bajpai, Director Mr. John Brewin, Director Mr. Vance Latchford, Director Councillor Giorgio Mammoliti, Director Also Present: Mr. Derek Ballantyne, Chief Executive Officer Mr. Harold Ball, VP HR Services Ms. Eileen Carroll, VP Corporate Planning & Performance Mr. Gordon Chu, VP Finance Ms. Doris Creighton, VP Property Management Ms. Jennifer MacLean, VP Communications Mr. Richard Owen, VP Portfolio Strategy Mr. Lorenzo Policelli, Senior Legal Counsel The Chair, Mr. Nick Volk, called the meeting to order, and Elora Nichols served as recording secretary. Declarations of Interest in Matters before the Board The Chair requested members of the Board of Directors to indicate any Agenda Item in which they had an interest, together with the nature of the interest. None were declared.
Page 2 The Chair announced that on February 22, at the North York Civic Centre, TCHC was presented with an award for their continued support of Black History Month. The award was presented by Toronto Residents in Partnership, a city organization. TCHC is holding many events across its portfolio including a major celebration of Black History Month for over 1,000 of our youth on February 28, 2004 (Saturday). Invitations to be sent to the Board. Confirmation of Minutes of Toronto Community Housing Corporation January 21, 2004. seconded by Mr. Ivan Ing, the Board of Directors adopted the above-captioned minutes. Motion carried. Business Arising from the Minutes: Fair Wage Policy The Chair confirmed that the Human Relations Committee met with 6 stakeholder deputants from the December 2003 meeting, on February 10, 2004 and advised that the Fair Wage Policy will be before the March Board. Community Management Plan A Board Workshop has been scheduled for March 10, 2004 to review the accomplishments of the CMP and to provide the Board with an opportunity to identify the key issues for 2005-2007. Revenue Plan The Chair confirmed that the process for notifying tenant representatives of the revenue plan is currently in development and will be underway shortly. Incident Management The above-captioned report will be before the Communications Committee at their next meeting and forwarded to the March Board. Approval of Agenda The Chair requested the Agenda be amended to add a new Agenda Item 14(a) Notice of Motion (February 23, 2004) from Councillor Paula Fletcher.
Page 3 Directors approved the Agenda as amended. VISITORS: A written statement (February 22, 2004) from 220 Oak Street Tenants Association, was distributed to the Board of Directors. Mr. Dennis Black requested to speak to the Board. The request was declined as the matter was related to operational matters not before the Board. The visitors met with the VP of Property Management to discuss their issues. At the conclusion of the meeting, Ms. Doris Creighton, VP Property Management confirmed to the Board of Directors that the matters raised by 220 Oak Street Tenants Association had been resolved. ITEM 1 (Minutes) MINUTES FINANCE/AUDIT JANUARY 12, 2004 (TCHC:2004-26) The Board of Directors had before it the above captioned minutes (February 17, 2004) from the Chief Executive Officer recommending that the Board of Directors receive the minutes for information. Directors received the minutes for information. ITEM 2 (Report) TENDER AWARD 128/03 ELEVATOR MODERNIZATION AND MAINTENANCE (TCHC:2004-16) The Board of Directors had before it the above captioned report (February 17, 2004) from the Chief Executive Officer recommending that the Board of Directors receive the report for information. Directors received the report for information.
Page 4 ITEM 3 (Report) TENDER AWARD 147/03 CONSTRUCTION WORK AT DUNDAS/GOOCH (TCHC:2004-17) The Board of Directors had before it the above captioned report (February 17, 2004) from the Chief Executive Officer recommending that the Board of Directors receive the report for information. Directors received the report for information. ITEM 4 (Report) CHANGE IN ACCOUNTING POLICY (TCHC:2004-18) The Board of Directors had before it the above captioned report (February 17, 2004) from the Chief Executive Officer recommending that the Board of Directors: (1) approve a change in TCHC accounting policy to record investments at market value in the financial statements; (2) approve the revision of the 2002 financial statements to reflect this change in accounting practices; and (3) authorize the appropriate officials of the Corporation to take the necessary action to give effect to the recommendations. Directors adopted the report. ITEM 5 (Report) CORPORATE PERFORMANCE MEASURES FOURTH QUARTER, 2003 (TCHC:2004-27) The Board of Directors had before it the above captioned report (February 17, 2004) from the Chief Executive Officer recommending that the Board of Directors receive the report for information.
Page 5 ON MOTION MADE by Councillor Olivia Chow, seconded by Dr. John Metson, the Board of Directors received the report for information. ON MOTION MADE by Councillor Paula Fletcher, seconded by Councillor Norm Kelly, the Board of Directors made the following recommendations: (1) that the CEO forward a workplan on how the problems identified by the legal clinics would be dealt with; (2) that staff report back to the Board of Directors at the March meeting on the effectiveness of the Call Centre; (3) that staff report back with information on the financial impacts related to downloading; and (4) that staff bring forward a briefing note on the status of Don Mount Court to the March meeting ON MOTION MADE by Councillor Olivia Chow, seconded by Dr. John Metson, the Board of Directors made further recommendations as follows: (5) that at the Mayor s Housing Summit on February 26, a request be made to the province to assist TCHC in funding support for the $120 million needed for capital repairs; and (6) that the CEO work with the Commissioner of Community and Neighborhoods Services to devise a plan on how the City of Toronto can assist in dealing with the infrastructure deficit.
Page 6 ITEM 6 (Report) SILVERTHORN PLACE CONVERSION RESIDENTIAL DEVELOPMENT (TCHC:2004-19) The Board of Directors had before it the above captioned report (February 17, 2004) recommending that the Board of Directors: (1) approve the conversion of the vacant space at Silverthorn Place (600 Rogers Road) into affordable rental units; and (2) authorize the appropriate TCHC staff to take the necessary action to give effect to the above recommendations. seconded by Ms. Penny Milton the Board of Directors approved the report. ITEM 7 (Report) REGENT PARK REVITALIZATION SPENDING AUTHORITY (TCHC:2004-21) The Board of Directors had before it the above captioned report (February 17, 2004) recommending that the Board of Directors: (1) adopt the report; (2) request the CEO to report back to the Finance/Audit Committee within the next two months on an update of the business case for the development and identify outstanding risks associated to the project; and (3) authorize the CEO to expend up to $3.0 million for the purposes of pursuing the Regent Park revitalization initiative as approved by the Board of Directors on May 7, 2003. Directors adopted the report.
Page 7 ITEM 8 (Report) 2003 RESERVE CONTRIBUTIONS (TCHC:2004-22) The Board of Directors had before it the above captioned report (February 17, 2004) recommending that the Board of Directors: (1) approve the contribution of operating revenues to various reserves as detailed in this report; and (2) authorize the appropriate Toronto Community Housing Corporation officials to take the necessary action to give effect to recommendation (1). Directors approved the report. ITEM 9 (Report) REVISIONS TO 2004 CAPITAL PLAN (TCHC:2004-23) The Board of Directors had before it the above captioned report (February 17, 2004) recommending that the Board of Directors: (1) approve 2004 capital spending plan for regular capital items ($44.3 million) as attached, contingent on approval of the Finance/Audit Committee report TCHC:2004-22, 2003 Reserve Contributions, dated February 17, 2004, before the Board; and (2) authorize the appropriate Toronto Community Housing Corporation officials to take the necessary action to give effect to this recommendation. ON MOTION MADE by Councillor Paula Fletcher, seconded by Dr. John Metson, the Board of Directors approved the report. ITEM 10 (Report) ROGERS CABLE AGREEMENT (TCHC:2004-24) The Board of Directors had before it the above captioned report (February 17, 2004) recommending that the Board of Directors receive the report for information.
Page 8 Directors received the report for information. ITEM 11 (Minutes) GOVERNANCE COMMITTEE MINUTES NOVEMBER 17, 2003 (TCHC:2004-14) The Board of Directors had before it the above captioned minutes (February 16, 2004) recommending that the Board of Directors receive the minutes for information. Directors received the minutes for information. ITEM 12 (Report) SOCIAL INVESTMENT FUND CRITERIA AND PROCESS FOR ALLOCATIONS (TCHC:2004-10) The Board of Directors had before it the above captioned report (February 16, 2004) recommending that the Board of Directors receive the report for information. seconded by Councillor Paula Fletcher, the Board of Directors received the report for information. Councillor Norm Kelly voted against the motion. ITEM 13 (Report) BILL C-45 CRIMINAL LIABILITY OF ORGANIZATIONS (TCHC:2004-11) The Board of Directors had before it the above captioned report (February 12, 2004) recommending that the Board of Directors receive the report for information.
Page 9 Directors received the report for information. ITEM 14 (Report) FRAMEWORK FOR PROCESSING BOARD ITEMS (TCHC:2004-12) The Board of Directors had before it the above captioned report (February 11, 2004) recommending that the Board of Directors: (1) request staff to review the deputation policy within the development of a framework for the processing of board items that includes consideration of the types of items that are directed to the Board and when and how stakeholders provide input into relevant board items; and (2) report back to the board with a framework recommendation in the 2 nd quarter 2004. Directors adopted the report. ITEM 14(a) NOTICE OF MOTION COUNCILLOR PAULA FLETCHER The Board of Directors had before it a Notice of Motion (February 23, 2004) from Councillor Paula Fletcher recommending that the following motions be referred to staff and the Board of Directors: (1) that TCHC staff discuss with the Commissioner of Police respecting TCHC initiating a reward to assist the Toronto Police investigation to obtain information that may lead to the arrest of the person or persons responsible for the murder of Mr. Howard; and (2) request staff to report back to the March Board on the above recommendation and report on programs available to engage youth in employment training programs that can lead to stable employment and demonstrate role models for other young people in the community.
Page 10 ON MOTION MADE by Councillor Paula Fletcher, seconded by Councillor Olivia Chow, the Board of Directors adopted the recommendations. Motion carried. IN CAMERA PROCEEDINGS: PUBLIC PROCEEDINGS: ON MOTION MADE by Councillor Olivia Chow, seconded by Dr. John Metson, the Board of Directors resolved to meet in camera to consider Items 15, 16, 17, 18 and 19. At 11:37 a.m., the Chair announced the resumption of the public proceedings and the public meeting reconvened at that time. ADJOURNMENT: seconded by Councillor Paula Fletcher, the Board of Directors ratified the actions authorized during the in camera meeting. ON MOTION MADE by Councillor Paula Fletcher, seconded by Dr. John Metson, the Board of Directors resolved to adjourn the public meeting. The meeting of the Board of Directors was adjourned at 11:38 a.m. Secretary Chair