APPROVED SAWGRASS PLAYERS CLUB ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MAY 24, 2012 MAY MANAGEMENT CONFERENCE ROOM MINUTES I. ESTABLISH QUORUM AND CALL TO ORDER A quorum was established with the presence of Guy Nix, Ernie Ford, Carl Crist, Jeff Gerbert, Debbie Skorewicz and Irene Lombardo. Guy Nix called the meeting to order at 3:00 p.m. Absent: Leonor Lutz, John Flynn and Gerry Klingman Representing MAY Management: Cathy Cox, Jane Sapere and Pat Politi Representing Covenant Enforcement: Dan Cash Guests: Ron Porterfield Communications Committee Chairperson Tina McGough Civic Liaison Blake Deal Association Attorney Zach Miller Resident Donis Horne Veranda Pat McCray Reimbursement for Towing during TPC II. OPEN FORUM Zach Miller addressed the Board with his concerns regarding the drainage issue in front of his property at 110 Alta Mar Drive and wanted to know what will be done to correct this. Carl Crist advised that the issue is the drain that goes to the golf course property and the drain will be drilled out and the area regraded, which should correct this drainage issue. It is hoped to have this completed within one month. Donis Horne of the Veranda requested information on the Sawgrass Village Redevelopment. The Board advised Mr. Horne that Phase I has been approved by the Sawgrass Players Club Board but that they did not have any further information as to when it is scheduled to begin. Phase II is still being reviewed by the Board and it is expected to have a decision by the end of June. It then will be up to the developer to publicly announce the details of Phase II. Mr. Horne requested a copy of the Phase I plan and this will be provided to him by MAY Management. Pat McCray addressed the Board concerning the towing of his car during the Players Championship on May 8, 2012 requesting reimbursement for the towing and taxi costs. Mr. McCray stated that while there was a yellow rope, there was no sign indicating you could not park in this area on May 8 th but on May 9 th, signs were attached to the yellow rope. Pictures of the area showed a metal No Parking sign before the yellow rope. The Board thanked Mr. McCray and advised him he will be contacted regarding the Board decision. After PJP Page 1
discussion, the Board upheld the towing of Mr. McCray s car and denied his request for reimbursement. Cathy Cox will advise Mr. McCray of the Board s decision. Irene Lombardo made a motion to deny Pat McCray s request to be reimbursed for towing/taxi expenses. Debbie Skorewicz seconded the motion and it was approved by 5 Board members with Jeff Gerbert recusing himself. III. APPROVAL OF MINUTES OF BOARD MEETING Ernie Ford made a motion to approve the March 22, 2012 Board of Directors minutes. Debbie Skorewicz seconded the motion and it was unanimously approved. Ernie Ford made a motion to approve the May 2, 2012 Organizational Board minutes. Irene Lombardo seconded the motion and it was unanimously approved. IV. APPROVAL OF FINANCIALS In March there was an unfavorable variance of $4,000 due to landscaping and irrigation expenses. In April, there was an operating deficit of $27,667 vs. a budgeted deficit of $13,085 or an unfavorable variance of $14,582. YTD there is an unfavorable variance of $6,674. This is due to increased expenses in irrigation maintenance and unbudgeted landscape expense. Approximately $2,700 of this variance, that covered benches and tables for the Rec Field, will be reclassified and charged to reserves. There is also a decline in Covenant Enforcement revenue due to First Coast Security deferring issuing citations for violations to the SJC Sheriff Dept. Ernie Ford advised the Board that the Finance Committee approved via email $8,365 for plantings by the monument signs located at Hammock Cove Dr. and Alta Mar due to damage caused by regrading the area. Ponte Vedra Golf and Country Club was advised that access to their members would be suspended until they become current with their assessments. Ernie Ford advised the Board that Ponte Vedra Golf and Country Club has paid their delinquent assessments in full. Ernie Ford advised the Board that the Reserve Study has been updated by Dreux Isaac. Ernie Ford provided the Board with the 2013 Budget schedule, which has been scheduled one month earlier this year. Ernie Ford advised that the Finance Committee will be meeting with Carl Crist and Mike Morrison to discuss capital planning in June. Ernie Ford recommended Don Muldoon as a member of the Finance Committee. Ernie Ford made a motion to approve the appointment of Don Muldoon to the Finance Committee. Jeff Gerbert seconded the motion and it was unanimously approved. PJP Page 2
Ernie Ford made a motion to approve the March 2012 Financials. seconded the motion and it was unanimously approved. Debbie Skorewicz Ernie Ford made a motion to approve the April 2012 Financials. Jeff Gerbert seconded the motion and it was unanimously approved. V. COMMITTEE REPORTS A. Covenants Enforcement Committee Report attached B. Civic Liaison Committee Tina McGough advised the Board that she spoke with Commander Samuel Williams of the SJSO and was advised that the Sheriff s Dept. will continue to enforce traffic laws within Sawgrass Players Club and that it does not require that Sawgrass Players Club make their roads golf cart legal. Tina McGough advised that individual owners, at their own expense, have the option to convert their golf carts to street legal golf carts at an approximate cost of $300-$400 and provided the Board with the procedure. It was suggested that Commander Williams be invited to speak to the Board or the Controlled Access Committee and to advise John Flynn of this. C. Operation, Maintenance & Waterway Committee Carl Crist advised that the two Roscoe properties have been surveyed and that the OMW Committee recommends selling to the owner of 251 Roscoe, 13 feet of the property and to the owner of 248 Roscoe, a range from 15 25 ft. for different sections of the property. The next step is to have the properties appraised and to obtain signed agreements from the owners. D. Landscape Committee Debbie Skorewicz advised that trees will be trimmed opposite Kindercare. E. Architectural Control Committee Minutes attached Controlled Access Committee - It was suggested to speak to John Flynn regarding citations no longer being issued by First Coast Security. F. Communications Committee - Ron Porterfield thanked everyone for their contribution to the Annual Report edition of the Players Journal and Irene Lombardo for reviewing and having the website updated. G. Rec Field Committee Irene Lombardo advised that the Rec Field Committee purchased picnic tables for the Gazebo and Tot Lot. VI. NEW BUSINESS - None PJP Page 3
VII. UNFINISHED BUSINESS Blake Deal, the Association s attorney, advised the Board the appraisal was revised because there were additional easements not taken into consideration previously and based on this, Ben Carter is willing to pay $54,000 for the purchase of the eyebrow and based on square footage usage of the waterway easement, $11.75 per square foot up to a total of $250,000. Ben Carter Properties has agreed to the conditions set forth by Sawgrass Players Club with minor unspecified modifications and asked that Phase II be voted on by this Board at their May Board meeting. Blake Deal was asked to advise Ben Carter Properties that since there are now new Board members who have not been involved in the Sawgrass Village Redevelopment, a meeting has been scheduled for June 7 th to inform the new members of the details surrounding the Sawgrass Village Redevelopment so that they can make an informed decision. The Board also wants a written revised appraisal and Ben Carter Properties offer in writing. The Board believes that they will be ready to vote by their next scheduled Board meeting in June. Ernie Ford made a motion authorizing Blake Deal to speak to Ben Carter Properties on behalf of Sawgrass Players Club Association requesting a written offer and to obtain a written revised appraisal. Irene Lombardo seconded the motion and it was unanimously approved. VIII. ADJOURNMENT The next Sawgrass Players Club Board of Directors meeting will be on June 28, 2012 at the 3:00 p.m. in the MAY Management conference room. With no further business to discuss, the meeting was adjourned at 5:35 p.m. President PJP Page 4
SAWGRASS PLAYERS CLUB ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MAY 24, 2012 MAY MANAGEMENT CONFERENCE ROOM ACTION ITEMS ACTION ITEM BOARD DIRECTIVE RESPONSIBLE PARTY STATUS Pat McCray Appeal Advise Board decision Cathy Cox Don Horne Provide copy of Sawgrass Village Phase I plan Jane Sapere Completed Golf Cart Issue Invite Commander Williams to meeting John Flynn Roscoe Properties Obtain appraisals and written agreements Carl Crist Citations Speak to John Flynn regarding First Coast Security not issuing citations Cathy Cox Sawgrass Village Phase II Obtain written offer and a written revised appraisal Blake Deal PJP Page 5