Center Harbor Board of Selectmen Board of Selectmen s Meeting Wednesday, December 20, 2017 CALL TO ORDER: At 7:00 p.m. Chairman Richard Drenkhahn called the Board of Selectmen s meeting to order. Selectmen Harry Viens and Richard Hanson were present. Karen Ponton, David Reilly, Connie Johnson, Rick Kiputt, Steve Bardus, Robin Bardus, Plymouth State University (PSU) History Professor Marcia Blaine, PSU students Aisilyn Guivens and Kennedy Mathis and Selectmen s Administrative Assistant Robin Woodaman were also present. AGENDA REVIEW: Mr. Drenkhahn suggested the first public input portion of the agenda be moved to after the appointments; people attending the meeting may have input/questions regarding the presentations by the appointments. He recommended this agenda item be moved on all future agendas as well; Mr. Viens and Mr. Hanson agreed. MEETING MINUTES: December 13, 2017 and December 16, 2017 Board of Selectmen s meetings minutes: Mr. Viens motioned to accept the minutes of the December 13, 2017 and December 16, 2017 Board of Selectmen s meetings as presented electronically. Mr. Drenkhahn seconded the motion and the vote was unanimous. APPOINTMENTS: PLYMOUTH STATE UNIVERSITY (PSU) PROFESSOR MARCIA BLAINE AND STUDENTS AISILYN GUIVENS AND KENNEDY MATHIS: Professor Blaine reported 24 PSU Departments and 3 Colleges are in 7 interdisciplinary clusters: Education, Democracy & Social Change Tourism, Environment & Sustainable Development Justice & Security Innovation & Entrepreneurship Exploration & Discovery Health & Human Enrichment Arts & Technologies Professor Blaine reported on her class s project New Hampshire and New England History, with the purpose of public history, community service, research and analysis, teamwork, collaboration and networking. She reported Steve Bardus, of Wild Meadow Paddle Sports, requested this Center Harbor history project so that he could tell his customers. Professor Blaine recognized Center Harbor Heritage Commissioner Karen Ponton, Center Harbor Historical Society Representative Connie Johnson and the Librarians at Nichols Library for their assistance. AISILY GUIVENS: Ms. Guivens reported on Centre Harbor and the Birth of Intercollegiate Sport ; the Harvard-Yale Boat Race, which was initiated by James Whiton 1
(Yale 53), a member of the rowing team whose father was a director of the BC&M (Boston, Concord & Montreal) Railroad. She reported the BC&M managers wanted to bring people to the Lakes Region and the White Mountains with strategic planning to have teams and guests see the best parts of New Hampshire during the 8 day event. Ms. Guivens reported Harvard won the first boat race and was presented two black walnut oars by Presidential Candidate Franklin Pierce. Research on this project included boating, tourism, travel, American leisure time and the national transportation grid. KENNEDY MATHIS: Ms. Mathis reported on John Coe and his family. She reported Mr. Coe immortalized struggle and was a known abolitionist; he had issues with his younger son, John Coe, Rufus Ogden, who ran off to Mississippi, owned six slaves and died of yellow fever. Research on this project included family dynamics, medical history, national struggle and developing notions of free. PUBLIC INPUT: KAREN PONTON: Historic barn survey project: Ms. Ponton reported the Union Leader is featuring an article about the historic barn survey project. SELECTMEN S REPORTS: INTER-LAKES SCHOOL DISTRICT FUNDING ALLOCATION: Mr. Viens reported meeting with Sandwich Selectman Chris Boldt and Center Harbor resident Fred Wolf regarding the possibility of exploring a discussion with the Inter-Lakes School Board to change the funding allocation formula. Selectman Boldt will discuss this with the other Sandwich Selectmen and report back to Mr. Viens. UNFINISHED BUSINESS: PROPOSED 2018 BUDGET: Winnipesaukee Wellness Center: $6,000 proposed for 2018, $6,000 appropriated in 2017. Executive computer support and service: Ms. Woodaman reported the past two years computer support has cost approximately $16,500. The Selectmen amended this proposal to $16,500 from $15,000. $15,000 was appropriated in 2017. Deputy Town Clerk salary: Town Clerk/Tax Collector Mary Richardson previously suggested budgeting $13,000 for the Deputy Town Clerk salary; she recommended this be revised to $10,000. The Deputy Town Clerk covers for Ms. Richardson s vacation time and assists during the year. $13,000 was appropriated in 2017. Contract appraiser: $8,000 proposed for 2018 to cover pick-ups and miscellaneous assessing services, $9,000 appropriated in 2017. Group and life disability insurance: $8,726 proposed for 2018, $8,700 appropriated in 2017. Warrant articles: 2
o Self-Contained Breathing Apparatus (S.C.B.A.): Fire Chief Leon Manville had requested proposing the Town enter into a lease/purchase agreement for sixteen S.C.B.A. s in the amount of approximately $125,000 with the first year s payment of $40,000 appropriated in 2018. The Selectmen would like to discuss this further with Chief Manville. o Fire Department truck: The Selectmen would like to discuss options, such as a lease/purchase or the purchase of a used truck, with Chief Manville. Capital Reserve Funds (CRF): Fund Balance as of 12/18/2017 2018 Proposal Self-Contained Breathing $30,331.55 $0 Apparatus CRF Fire Department Engine CRF $291,029.54 $75,000.00 Safety Building CRF $66,947.04 $10,000.00 Police Department Cruiser CRF $6,622.34 $25,000.00 DPW Truck/Equipment CRF $41,600.92 $10,000.00 Computer Equipment CRF $10,521.70 $5,000.00 Revaluation CRF $8,372.83 $12,000.00 Building Repairs ETF $24,826.03 $30,000.00 Energy Conservation ETF $41,101.91 $10,000.00 Town Roads ETF $332,556.41 $300,000.00 Vehicle Repairs ETF $19,796.44 $1 Beautification ETF $2,319.06 $1,000.00 Properties Stewardship ETF $4,000.00 $2,000.00 Total proposed budget! $2,937,042 proposed for 2018, as of this evening. $2,862,580 appropriated in 2017. The Selectmen will continue to work on the proposed budget; the 2018 budget hearings are scheduled for Saturday, January 27, 2018 at 9:00 a.m. and Wednesday, February 7, 2018 at 7:00 p.m. 2017 TOWN REPORT: Cover: Mr. Drenkhahn motioned to approve the 2017 Town Report cover with a picture, courtesy of Trisha Craig, of the Town Band. Mr. Hanson seconded the motion and the vote was unanimous. NEW BUSINESS: COPIER MAINTENANCE AGREEMENT: Mr. Drenkhahn motioned to enter into a copier maintenance contract with Twin Rivers Office Machine, in the amount of $432, for the Police Department copier. Mr. Hanson seconded the motion and the vote was unanimous. TRANSFER OF FUNDS: Mr. Drenkhahn motioned to sign the following transfers from the Town s Capital Reserve Funds (CRF) Expendable Trust Funds (ETF) and Heritage Fund to reimburse the general fund for expenditures: 3
o Town Buildings Repairs/Maintenance ETF $ 2,380.10 o Revaluation of Property CRF $43,000.00 o Heritage Fund $ 3,600.00 o Heritage Fund $21,030.00 Mr. Hanson seconded the motion and the vote was unanimous. EMPLOYEE VACATION: Police Chief Mark Chase reported part, if not all, of his vacation leave will be cancelled due to coverage needs; he requested his unused vacation time be carried forward to 2018. Mr. Drenkhahn motioned to carry Chief Chase s unused 2017 vacation time to 2018. Mr. Hanson seconded the motion and the vote was unanimous. The Selectmen expressed their appreciation to Chief Chase for postponing his vacation leave to ensure the Town has coverage and requested he receive a token of appreciation. NEW HAMPSHIRE LEGISLATURE BILL 561: The Selectmen received, and reviewed, information on House Bill 561, which would limit the number of hours State of New Hampshire pensioners can work at post-retirement jobs for employers in the public retirement system, if passed. The bill seeks to reduce the current 32-hour weekly limit of hours worked by pensioners at other public jobs, to 1,040 hours a year; this is a reduction of 624 hours a year. Mr. Viens reported sending correspondence to the Town s State Representative, Bob Guida, expressing his concern for passage of this bill explaining that passage will hurt the small communities who do not need full time employees for certain positions and rely on hiring part time employees. ADDITIONAL BUSINESS: PUBLIC INPUT: KAREN PONTON: Ms. Ponton questioned the following proposed 2018 budget items: Historic resources mapping: Was this included in the proposed mapping line item; it was. Bath House repairs: Ms. Ponton asked if repairs to the Bath House is included in the proposed Town Buildings Repairs & Maintenance Expendable Trust Fund; it was. Ms. Ponton asked if there was a budget figure for these repairs; not at this time. Ms. Ponton questioned proposing a budget figure without a cost estimate. Stewardship Expendable Trust Fund (ETF): Ms. Ponton reported she feels it s not necessary to continue to add funds; the ETF was created, and funded with $4,000 in Land Use Change Tax funds, in 2017. The Selectmen are proposing $2,000 be added to the ETF in 2018. Vehicle repairs and inspection: Ms. Ponton asked if the Fire Department vehicle, which has been referred to as not being able to pass inspection, could be repaired. Mr. Drenkhahn explained the frame of the Expedition has rotted and would be a very expensive repair. 4
CONSTRUCTION PERMIT APPLICATION: The Selectmen reviewed the following approved construction permit application: Walsh (demo permit) TML 105-3 CURRENT BILLS PAYABLE: The Selectmen reviewed, and approved, the payroll and accounts payable manifests as presented. GENERAL JOURNAL ENTRIES: The Selectmen reviewed, and approved, the general journal entries as presented. NON-PUBLIC SESSION: At 8:15 p.m. Mr. Drenkhahn motioned to go into a non-public session per RSA 91-A:3,II(a) to discuss a personnel matter. Mr. Hanson seconded the motion. The Selectmen were polled: Mr. Drenkhahn yes, Mr. Viens yes, Mr. Hanson yes. Mr. Drenkhahn, Mr. Viens and Mr. Hanson were present for a personnel discussion. No decisions were made and no votes were taken. At 8:21 p.m. Mr. Drenkhahn motioned to end the non-public session. Mr. Hanson seconded the motion and the vote was unanimous. RECONVENE: At 8:21 p.m. Mr. Drenkhahn reconvened the Board of Selectmen s meeting. ADJOURNMENT: At 8:21 p.m. Mr. Drenkhahn motioned to adjourn the Board of Selectmen s meeting. Mr. Viens seconded the motion and the vote was unanimous. Respectfully submitted, Robin Woodaman Selectmen s Administrative Assistant 5