The GD&T Professional Edition GD&T Administrator Manual v 1.0 800-886-0909 Effective Training Inc. www.etinews.com
Introduction to the GD&T Administrator s Manual There are two Administration programs included with the GD&T Trainer Professional Edition: the GD&T Administrator and the GD&T Reporter. The GD&T Administrator is used to add/delete students and to change course and lesson options. The GD&T Reporter is used to track student progress and to generate various reports and graphs. More information about these programs will be discussed throughout this manual. All of the student, lesson, and course information is stored in a single Microsoft Access database (.mdb) file. This GD&T Trainer database file can be opened in Microsoft Access, but it is not recommended. It is password protected and should only be opened with the Administrator and Reporter programs. The Administrator is used to edit information in the GD&T Trainer database file, whereas the Reporter is only used to view and print out specific information from the database. Unlike the GD&T Trainer PE, the Administrator and Reporter programs were not developed by Effective Training Inc. They are third party programs that are part of a product called the TBK Tracker. The TBK Tracker provides powerful and secure student/course management for computer-based training (CBT) applications. It was developed by Platte Canyon Multimedia Corporation www.plattecanyon.com and is used to manage the courses and the students using the GD&T Trainer PE. Since the TBK Tracker s Administrator and Reporter programs are used to help manage other CBT applications besides the GD&T Trainer, there are many features and options that are not used by the GD&T Trainer PE. These features and options will be mentioned in the upcoming chapters. 800-886-0909 2 of 56 www.etinews.com
Table of Contents Introduction......................................................... Page 1 Chapter 1 Overview of the Features in the GD&T Administrator................ Page 4 Chapter 2 Changing the Administrator Password........................... Page 9 Chapter 3 Editing the Database........................................ Page 11 Chapter 4 Modifying Students.......................................... Page 12 Chapter 5 Modifying Lessons.......................................... Page 26 Chapter 6 Modifying Courses........................................... Page 33 Chapter 7 Modifying Classes............................................ Page 42 Chapter 8 Modifying Global Settings..................................... Page 51 Chapter 9 Modifying Companies........................................ Page 54 Chapter 10 Administrator Online Help.................................... Page 56 800-886-0909 3 of 56 www.etinews.com
Chapter 1 Overview of the Features in the GD&T Administrator This chapter covers a basic overview of the features in the Administrator program. It will discuss logging onto the Administrator program and give an explanation of each of the buttons on the main menu bar, the pull-down menus, and the keyboard shortcut keys used to access different areas of the Administrator program. 1. Administrator Overview: The GD&T Administrator has many course management features used in the GD&T Trainer PE. It can be used to: Add/Delete Students Change minimum passing test scores for lessons Allow open enrollment for courses Assign students to particular courses only Assign students into particulars groups called classes Add additional data fields to the student login screens Set an automatic time out for lessons These features will be covered in more detail in later chapters. 2. Logging Onto the GD&T Administrator: To open the GD&T Administrator program, double-click the GD&T Administrator icon: This icon is located on the desktop and also in the program folder group in the Windows Start Menu. In the multi-user version of the GD&T Trainer PE, the icon is located in the Administration folder group of the GD&T Trainer PE folder group in the Windows Start Menu. In the concurrent LAN version of the GD&T Trainer PE, the icon is located in the GD&T Trainer PE - Administration folder group in the Windows Start Menu. When you first open the GD&T Administrator program, you will be prompted to enter the administrator password before entering the program. 800-886-0909 4 of 56 www.etinews.com
The default password is master (without the quotation marks). The password is not case sensitive. The default password is also located in the GD&T Administration Read Me First text file in the GD&T Trainer PE folder group in the Windows Start Menu. 3. Multiple Administrators (LAN versions only): If a concurrent LAN version of the GD&T Trainer PE was purchased, then the GD&T Administrator programs allow multiple administrators to view the GD&T Trainer database at the same time. This is allowed because all of the GD&T Trainer application and runtime files (including the database) are stored on the Network share drive. The GD&T Administrator and Reporter programs reside on the administrator s local hard drive and not the network drive. The administrator who opens the GD&T Administrator program first will have access to edit the GD&T Trainer database. If other administrators open the GD&T Administrator program on their machines, they will have read only access, until the first administrator exits the program. 800-886-0909 5 of 56 www.etinews.com
4. Main Menu Bar: After entering the administrator password, the next screen that will appear is the main menu bar. This bar has 14 buttons that are divided into 8 categories: settings. Administrator Settings change the administrator password and edit the database Modify Students add/delete students, enter additional information for a student and assign students to a course or class. Modify Lessons change the minimum passing test score for a lesson. Modify Courses change course options, such as open enrollment courses, requiring a password to enter a course, and setting an option to return to the last page visited when re-entering a course. The administrator can also add classes and/or students to a course. Modify Classes create classes (categories containing courses and students). Global Settings set up a default setting for courses, such as open enrollment, return to last page visited, and password required. The administrator can also setup an automatic time out for lessons and add additional data fields for student login screens. Modify Companies create companies, another way to categorize students and courses. Online Help access online help for the GD&T Administrator. This manual s contents are also found in the Online Help section. 800-886-0909 6 of 56 www.etinews.com
5. Pull-Down Menus: There are four pull-down menus that allow access to the same 14 buttons available on the main menu bar. 6. Keyboard Shortcuts: There are 12 keyboard shortcut keys that also allow access to the 14 buttons on the main menu bar. The keyboard shortcut keys are listed to the right of the items in the pull-down menus. 800-886-0909 7 of 56 www.etinews.com
7. Exiting the Administrator: There are two ways to exit the GD&T Administrator program. The first is to click on the Windows close box located in the upper right corner of the Administrator s main menu bar. Exit Button The second way to exit the program is to choose the Exit item in the File pull-down menu. After you select one of the exit options, you will see a dialogue box asking if you really want to exit. Click Yes to exit or click No to remain in the GD&T Administrator program. 800-886-0909 8 of 56 www.etinews.com
Chapter 2 Changing the Administrator Password Each time you open the GD&T Administrator, you will be prompted to enter your password. Because the program can be used to add/delete students and change lesson/course options, it is password protected and only accessible to administrators of the GD&T Trainer PE. As mentioned in Chapter 1, Section 2, the default password for the GD&T Administrator is master. It is recommended that you change the administrator password the first time you open the GD&T Administrator. There are three ways to change the administrator password: 1. Click the on the main menu bar. 2. Select Change Administrator Password from the File pull-down menu. 3. Press the F2 shortcut key. The Change Administrator Password window appears. The cursor will appear in the top text field. Type your new password in this field. The password can be any combination of numbers and/or characters, and it is not case sensitive. After typing, press the TAB key to navigate to the bottom text field and retype it. The first entry creates your new password; the second verifies it into the system. 800-886-0909 9 of 56 www.etinews.com
Once you have entered your new password in the text fields, click the OK button to change the administrator password. If you click the Cancel button, the administrator password will not be changed. Once you have changed the administrator password, the next time you open the GD&T Administrator, your new administrator password will in effect. The button is used to access the Online Help section for the Change Administrator Password window. It explains the same procedure for changing the administrator password as described in this chapter. Note: The administrator password is very important and should be kept in a secure place. If this password is ever misplaced or forgotten, ETI must be contacted to reset it. 800-886-0909 10 of 56 www.etinews.com
Chapter 3 Editing the Database WARNING This feature is not used in the GD&T Administrator Program!! The Edit Database feature in the GD&T Administrator is used to edit the database settings or to select a different database for the Administrator program. As mentioned in the beginning of this manual, the Administrator program is part of the TBK Tracker which has additional features and options that are not used in the GD&T Trainer PE. It is recommended that you do not make any or changes or open the Edit Database window. If you choose to continue, there are three ways to access the Edit Database window: 1. Click the on the main menu bar. 2. Select Edit Database from the File pull-down menu. 3. Press the F3 shortcut key. Remember: This feature is not used in the GD&T Administrator nor is it supported by Effective Training Inc. If you make any changes in this window, it will affect how the database is used by the GD&T Trainer PE. If the GD&T Trainer database is accidentally deleted using the Edit Database feature, the link to the database will be broken and the GD&T Trainer PE and/or the Administrator will need to be re-installed, depending on which version of the GD&T Trainer PE was purchased. 800-886-0909 11 of 56 www.etinews.com
Chapter 4 Modifying Students The Modify Students category allows the administrator to add/delete students, reassign student passwords, enter additional student information and assign students to a course or class. Up to 2000 students can be included in this database. The two buttons used in this category are: Modify Students used to access the Modify Students window Modify Students in Expert Mode used to access the Student Editor - Expert window. These buttons offer two different methods for editing student information. 1. Modify Students Window: The first method used to edit student information is the Modify Students window. There are three ways to access the Modify Students window: 1. Click the on the main menu bar. 2. Select Students from the Modify pull-down menu. 3. Press the F5 shortcut key. 800-886-0909 12 of 56 www.etinews.com
After using one of these access methods, the Modify Students screen appears. In the Modify Students screen, you can do the following tasks: Add one student at a time Add multiple students through a batch import process Delete a student Assign a class to a student Assign a course to a student Reassign a student password 800-886-0909 13 of 56 www.etinews.com
Screen layout: This screen is divided into four sections: Student List, Student Information, Additional Student Login Information, and Course/Class Listings. These sections are identified in the figure below. Student Listing Student Login Information Student Information Class / Course Listing The top portion of the Modify Students window explains the icons. 800-886-0909 14 of 56 www.etinews.com
The Student Listing section lists all of the students registered in the GD&T Trainer by last name, first name. You can navigate through the different students by clicking on the student s name or by using the left or right navigation arrows in the student navigation bar. The left and right arrows navigate between students. The first student button navigates to the first student (at the top of the list), and the last student button the bottom of the list). navigates to the last student (at When a student is selected, his or her name will be highlighted and a right arrow will be shown in the Student Listing section to the left of the Last Name column. Detailed student information will also appear in the Student Information and Student Login Information sections. 800-886-0909 15 of 56 www.etinews.com
The Student Information section lists detailed information about the student selected in the Student Listings section. This information is optional This section includes detailed student information, such as company, department, social security number, telephone, email address, and fax number. This information is optional and does not need to be entered for each student. If you wish to enter or edit information in any of these categories, click in the appropriate field next to that item. You can also use the TAB key on the keyboard to navigate to the other category fields. The figure below shows an example of entering information in the Telephone # field. The Company field is a pull-down menu. When you click on it, a menu appears showing the different companies available to assign to the student. To add a company to the list, click the button to the right of the company field. When you click the button, the Modify Companies screen appears. 800-886-0909 16 of 56 www.etinews.com
This screen allows you to add or delete a company, or to edit a selected company s information. This screen will be explained in more detail in Chapter 9. When a company is added, it will show up in the Company pull-down menu. The Student Login Information section allows additional information to be requested by the student during the login process. This information can include: Encrypted Password, Identifier 1, Identifier 2, Identifier 3, and Pager Number. See the figure below. 800-886-0909 17 of 56 www.etinews.com
The Encrypted Password field displays the encrypted password (encrypted) that the students uses to login to the GD&T Trainer. It also allows the student password to be changed or cleared. Adding, changing and deleting the student s password will be discussed later in this chapter. The Identifier 1, Identifier 2, and Identifier 3 fields are used to store additional student information that is not listed in the other categories. Examples of this type of information can be Employee ID # and Exempt/Non-Exempt. By default, Identifier 1 has been used for the field Hourly/Salary. The Pager Number field is just another category that information can be entered into for a student. The last section of the Modify Students windows is the Class/Course Listings section. This section has three categories: Classes Included In, Courses Registered In Directly, and Classes Registered In Via Class. The Class/Course Listings section is shown in the figure below. The Classes Included In category allows a student to be assigned to a class or classes. A class is a classification, or a way of categorizing courses and students. Classes are optional and are not required for each student. 800-886-0909 18 of 56 www.etinews.com
To assign classes to a student, click the following screen appears. button. When this button is clicked the To assign a class or classes to a student, click the box to the left of the classification name. A checkmark appears in each box. When finished, click the Student window. button to save your changes and exit the Assign Classes to If you want to exit without saving the change, click the button. By default there are no classes already created in the GD&T Administrator Program. It is up to the administrator to create and assign students to classes. Creating classes is discussed in more detail in Chapter 7. 800-886-0909 19 of 56 www.etinews.com
The Courses Registered In Directly category allows a student to be assigned to a course or courses. By default there are three pre-defined courses in the GD&T Trainer. These courses are the GD&T Fundamentals Class, GD&T Fundamentals Seminar and the GD&T Certification Test. Open enrollment (discussed in Chapter 6) is setup by default for each of these courses. However, it may be that the administrator wishes to only have a student or students access one or more courses instead of accessing all three courses. To assign course to a student, you need to click the screen appears. button. The following To assign a course or courses to a student, click the box to the left of each name. A checkmark appears in each box. When finished, click the button to save your changes and exit the Assign Courses to Student window. To exit without saving changes, click the button. To allow a student access to a particular course(s) only, you must set the Open Enrollment option to False in the Modify Courses screen. See Chapter 6 for more details. 800-886-0909 20 of 56 www.etinews.com
The Courses Registered In Via Class category displays courses that are included in the class shown in the Classes Included In category. For more information on assigning a course to a class, see Chapter 6. Adding a Single Student To add a student in the Modify Students window, click the button located at the bottom of the window. Enter the student s first and last name into the Student Information section. After entering the student s first name, the TAB key on the keyboard can be used to navigate to other fields to enter information about the student. After a student s first and last names are typed into the appropriate fields, the student will show up in the Student Listing section. When adding a student, it is only necessary to type the first and last names. All of other information about the student (such as company, department, telephone number, etc.) is optional and doesn t need to be entered into the student and login information sections. Note: Two students with the same name will receive different student ID numbers. 800-886-0909 21 of 56 www.etinews.com
Adding / Changing / Reassigning the Student s Password By default, each course in the GD&T Trainer requires that a student enter his or her password for course access.the student s encrypted password is stored in the GD&T Trainer database file, but it can be changed or cleared in the Student Login Information section in the Modify Students window. Note: If a student loses a password, you can reassign one, even if the student originally selected his or her own password. Simply create a new password for the student. To create or edit a student s password, click the The Set Student Password window appears. button to the right of the Encrypted Password field. This window allows the administrator to create a new password for the student or to clear the student s current password. To create a password, type the new password in the top text field and retype it in the bottom text field to verify it. As the password is typed, each letter will be shown as asterisks. See the figure below. After typing the password in both fields, click the the Set Student Password window. button to save your password and exit If you want to exit without saving changes, click the button. To clear a student s password, click the text fields. button. This will erase the password typed in both 800-886-0909 22 of 56 www.etinews.com
After entering a password for a student, the password will show up as asterisks in the Student Login Information section. When adding a student, it is not necessary to create a password for that student. If the Password Required option is set to True in the Modify Courses screen (Chapter 6), then the student will be prompted to create a new password the first time he/she logs in to a course in the GD&T Trainer. Batch Import of Students When adding students, it is possible to add a number of students at one time instead of adding each student one at a time. This can be done by importing a group (or batch) of students from a delimited text file of a defined format. An example of the defined format that must be used in a delimited text file is shown below. LastName FirstName MiddleInitial Identifier1 Identifier2 Identifier3 SocialSecurityNumber CompanyID* Department TelephoneNumber email FaxNumber Telephone2 CellPhone Pager The batch import file can have any delimiter, but it must contain all the data specified above. The pipe ( ) character is used as a delimiter in the example above, but other delimiters (such as TAB) work as well. Optional pieces of information such as Identifier1 should be left blank if not needed. However, you still need to keep their position in the row. * The CompanyID field has special logic. If you leave it blank, Administrator program will insert the Default Company defined in the Administrator program. If you specify a number, then the number must be the existing CompanyID for the desired company. If you specify text, then the Administrator program will look up the appropriate CompanyID for that company name. If one doesn't exist, then the Administrator program will add that company to the database. To import a batch of students from a delimited text file, click the button located on the bottom of the Modify Students screen. After clicking this button, a series of dialogue boxes will guide you through importing your text file. For more information on performing a batch import of students, please refer to the online help. Closing the Modify Students Screen: There are two ways to exit the Modify Students screen: Click the Windows close box located in the upper right corner of the screen or click the button in the bottom right corner of the screen. Exit Button 800-886-0909 23 of 56 www.etinews.com
Student Editor - Expert Mode The second method used to edit student information is using the Student Editor Expert Mode window. There are three ways to access the window: 1. Click the button on the main menu bar. 2. Select Students from the Expert pull-down menu. 3. Press the Shift+F5 shortcut keys. When you use one of these methods to access the Student Editor Expert Mode window, the screen below appears. All of the student and login information categories that are in the Modify Students window are also available in this Student Editor - Expert Mode window. The layout of this window is similar to a spreadsheet, and it is used to add students more efficiently than the Modify Students window. 800-886-0909 24 of 56 www.etinews.com
Adding Students in the Student Editor - Expert Mode To add a student, click the button. The words <Add First Name> will appear in the First Name column and the words <Add Last Name> will appear in the Last Name column. Click on the words <Add First Name> in the First Name column and type in the student s first name. Press the TAB key on the keyboard to navigate to the last name field and type in the student s last name. Press the TAB key to continue entering information in the other columns. When finished, click the button to add another student or click the button to exit the Student Editor Expert window. As with the Modify Students window, the only information needed to add a student is their first and last name. All of the other student information is optional and doesn t need to be entered. Deleting Students in the Student Editor - Expert Mode To delete a student, click in the column to the left of the First Name column in the row where the student s name is listed. Online Help Online help is also available from the Modify Students and Modify Students Expert Mode screens. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the button in the upper right corner of the screen. 800-886-0909 25 of 56 www.etinews.com
Chapter 5 Modifying Lessons The Modify Lessons category allows the administrator to change the minimum passing score for a lesson. You may also set permission for students to return to the last page accessed before exiting a lesson. There are two buttons in this category: The Modify Lessons button is used to access the Modify Lessons window. The Modify Lessons in Expert Mode button is used to access the Lessons Editor - Expert window. This window is not available in this version of the GD&T Administrator, so the Modify Lessons in Expert Mode button is disabled. There are three ways to access the Modify Lessons window: 1. Click the button on the main menu bar. 2. Select Lessons from the Modify pull-down menu. 3. Press the F6 shortcut key. 800-886-0909 26 of 56 www.etinews.com
After using one of these access methods, the Modify Lessons screen appears. In the Modify Lessons screen you can change the minimum passing score for a lesson. 800-886-0909 27 of 56 www.etinews.com
Screen layout: This screen is divided into three sections: Lesson Listing, Lesson Information, and Lesson Settings. These sections are identified in the figure below. Lesson Information Lesson Listing The top portion of the Modify Lessons window explains the icons. Lesson Settings 800-886-0909 28 of 56 www.etinews.com
The four courses available in the GD&T Trainer are the GD&T Certification Test, the Fundamentals of GD&T Class, the Fundamentals of GD&T Seminar, and the GD&T Skills Survey. Each course contains lessons. These lessons are actual Toolbook files that are installed on your computer or LAN, depending on which version of the GD&T Trainer that was purchased. The Lesson Listing section lists all of the lessons that are available in the GD&T Trainer in alphabetical order. There are a total of 58 lessons. You can navigate through the different lessons by clicking on the lesson name or on the left or right navigation arrows in the lesson navigation bar. The left and right arrows navigate between lessons. The first lesson button navigates to the first lesson (at the top of the list). The last lesson button navigates to the last lesson (at the bottom of the list). When a lesson is selected, the lesson name is highlighted and a right arrow is displayed in the Lesson Listing section to the left of the Lesson Name column. Detailed lesson information will also appear in the Lesson Information and the Lesson Settings sections. The Lesson Information section lists detailed information about a selected lesson, including the lesson name and description. 800-886-0909 29 of 56 www.etinews.com
The fields for Location and CD Name do not apply to any of the lesson for the courses in the GD&T Trainer and should not be edited. If information is entered in any of these fields it could alter the way the lessons are accessed in the GD&T Trainer. The field labeled Ini File Location to Override Database shows the location of the lesson that is installed on a local computer or LAN drive. The Lesson Settings section lists detailed settings for a selected lesson. The only setting that may be changed in this section is the Minimum Test Score. This will be discussed in the next section. Warning: All of the other settings should not be changed. These include: Completion Method, Store Question Log, Store ASYM_BeenHere, Skip Return to Last Page Visited, Prevent Favorites in Lesson, and Skip View Question Log. The settings for each lesson were applied when the course was developed and there are some settings in this section that don t apply to the lessons. If any of these settings are changed, it could have an effect on how the lesson functions in the GD&T Trainer. 800-886-0909 30 of 56 www.etinews.com
Lessons Associated With Each Course Below is a listing of each course included in the GD&T Trainer with its associated lessons: Fundamentals of GD&T Class Dimensions & Drawings Key Terms Modifiers & Symbols GD&T Rules GD&T Concepts Flatness Straightness Circularity Cylindricity Planar Datums Datum Targets Size Datums (RFS) Size Datums (MMC) Orientation Controls Perpendicularity Angularity Parallelism Position Introduction Position RFS/MMC/LMC Position Special Applications Fastener Formulas Concentricity Symmetry Circular Runout Total Runout Introduction to Profile Profile of a Surface Profile of a Line Final Exam Fundamentals of GD&T Seminar Dimensions & Drawings - Seminar Perpendicularity - Seminar Key Terms - Seminar Angularity - Seminar Modifiers & Symbols - Seminar Parallelism - Seminar GD&T Rules - Seminar Position Introduction - Seminar GD&T Concepts - Seminar Position RFS/MMC/LMC - Seminar Flatness - Seminar Position Special Applications - Seminar Straightness - Seminar Fastener Formulas - Seminar Circularity - Seminar Concentricity - Seminar Cylindricity - Seminar Symmetry - Seminar Planar Datums - Seminar Circular Runout - Seminar Datum Targets - Seminar Total Runout - Seminar Size Datums (RFS) - Seminar Introduction to Profile - Seminar Size Datums (MMC) - Seminar Profile of a Surface - Seminar Orientation Controls - Seminar Profile of a Line - Seminar GD&T Skills Survey Skills Survey GD&T Certification Test Certification Test 800-886-0909 31 of 56 www.etinews.com
Setting Lesson Minimum Passing Score The lessons in the Fundamentals of GD&T Class course include quizzes that are scored upon completion. A minimum passing score must be achieved in order to pass each quiz and proceed to the next lesson. The default minimum passing score is 70%. The lessons in the Fundamentals of GD&T Seminar course do not include quizzes or a final exam. These lessons are completed upon visiting all of the pages in the lesson; therefore, there is no minimum passing score required. The lessons in the Global Dimensioning and Tolerancing Addendum - 2001 course include quizzes that are scored upon completion. A minimum passing score must be achieved in order to pass each quiz and proceed to the next lesson. The default minimum passing score is 70%. The GD&T Certification Test has a minimum passing score of 90%. NOTE: The screen for Lesson Editor Expert is not used in the GD&T Administrator Online Help Online help is also available from the Modify Lessons screen. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the in the upper right corner of the screen. button 800-886-0909 32 of 56 www.etinews.com
Chapter 6 Modifying Courses The Modify Courses category allows the administrator to set open enrollment to a course, enable/disable password at student login, set return to last page visited for a course, and assign classes and students to a course. There are two buttons in this category: The Modify Courses button is used to access the Modify Courses window. The Modify Courses in Expert Mode button is used to access the Course Editor - Expert window. This window is not available in this version of the GD&T Administrator, so the Modify Courses in Expert Mode button is disabled. There are three ways to access the Modify Courses window: 1. Click the button on the main menu bar. 2. Select Courses from the Modify pull-down menu. 3. Press the F7 shortcut key. 800-886-0909 33 of 56 www.etinews.com
After using one of these access methods, the Modify Courses screen appears. In the Modify Courses category, you can: Set open enrollment to a course Enable/disable password at student login Set return to last page visited for a course Assign classes to a course Assign students to a course 800-886-0909 34 of 56 www.etinews.com
Screen layout: This screen is divided into four sections: Course Listing, Course Information, Student Password Settings, and Lesson Sequence Settings. These sections are identified in the figure below. Course Information Lesson Sequence Settings Course Listing Student Password Settings The top portion of the Modify Courses window explains the icons. 800-886-0909 35 of 56 www.etinews.com
Options not used in the GD&T Trainer PE NOTE: The screen for Course Editor Expert is not used in the GD&T Administrator 800-886-0909 36 of 56 www.etinews.com
There are four courses available in the GD&T Trainer: the Certification Test, the Fundamentals of GD&T Class, the Fundamentals of GD&T Seminar, and the GD&T Skills Survey. The Course Listing section lists all of the courses that are available in the GD&T Trainer in alphabetical order. You can navigate through the different lessons by clicking on the lesson name or on the left or right navigation arrows in the course navigation bar. The left and right arrows navigate between courses. The first course button navigates to the first course (at the top of the list). The last course button navigates to the last course (at the bottom of the list). When a course is selected, the course name is highlighted and a right arrow is displayed in the Course Listing section to the left of the Course Name column. Detailed course information will also appear in the Course Information and the Course Settings sections. 800-886-0909 37 of 56 www.etinews.com
The Course Information section lists detailed information about a selected course, including the course name and description. The field for Results Email is optional. It may be filled in with the administrator s email address. When a student selects to send his or her results, this is the address that will receive the report. The HTTP Post URL is not used in the GD&T Trainer PE. The Course Settings section lists detailed settings for a selected course. 1. Setting open enrollment to a course The administrator may choose to have any student select from any course, or to limit the courses available to students at the log in screen. To choose open enrollment for any course, simply highlight that course and choose True in the dropdown menu next to the Open Enrollment field name. The other options in the dropdown menu include, False and Use Globals. Select False to close enrollment in a course. Choosing Use Globals will select whatever choices were set up in the Global Settings. To see what global settings are in effect for all courses, click the Global Settings button at the bottom right section of the screen. (More about global settings will be discussed in Chapter 8.) 2. Enabling/disabling password at student login Follow the same procedure as above for enabling or disabling password requirements at student login. Click on the dropdown menu next to the Password Required field and select your preferred option. Choosing Use Globals will select whatever choices were set up in the Global Settings. To view what settings are in effect for all courses, click the Global Settings button at the bottom right section of the screen. (More about global settings will be discussed in Chapter 8.) 800-886-0909 38 of 56 www.etinews.com
3. Setting return to last page visited for a course If a student stops working in the middle of a lesson, the administrator can choose what will occur when the student resumes work. You may want the student to begin the lesson again from the start, or you may prefer to have the student resume where at the last completed lesson page. Following the same procedure as above, click on the dropdown menu next to the Return to Last Lesson Page field. Choose True to allow the student to resume where he/she left off. Choose False to require the student to restart the full lesson. Choosing Use Globals will select whatever choices were set up in the Global Settings. To see what settings are in effect for all courses, click the Global Settings button at the bottom right section of the screen. (More about global settings will be discussed in Chapter 8.) 4. Assigning classes to a course The Modify Courses section allows the administrator to select which classifications and/or students may take a particular course. Select the course you wish to modify from the Course List. In the bottom half of the screen, the lessons in the course are displayed in the first column. 800-886-0909 39 of 56 www.etinews.com
To assign a particular class (or classification) of students to this course, click the Assign Classes to Course button. A window will open that displays all of the classifications available. Simply select the checkbox to the left of the class name(s). In this case, designers has been selected. A Yes will appear in the Assigned column next to the class or classes chosen. Choose save and close, or cancel to close without changing the selection. 800-886-0909 40 of 56 www.etinews.com
5. Assigning students to a course The Modify Courses section allows the administrator to select which classifications may take a particular course. Select the course you wish to modify from the Course List. In the bottom half of the screen, the lessons in the course are displayed in the first column. To assign students to this course, click the Assign Students to Course button. A window will open that displays all of the students available. Simply select the checkbox to the left of the student name(s). A Yes will appear in the Assigned column next to the name or names chosen. Choose save and close, or cancel to close without changing the selection. Online Help Online help is also available from the Modify Courses screen. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the in the upper right corner of the screen. button 800-886-0909 41 of 56 www.etinews.com
Chapter 7 Modifying Classes The Modify Classes category allows the administrator to create classes and assign students and courses to a class. A class is classification, or a way of categorizing students and courses. For example: you can setup classes for engineers, designers, manufacturing, etc. and have certain courses assigned to that particular classification. The two buttons used in this category are: Modify Classes used to access the Modify Classes window. Modify Classes in Expert Mode used to access the Class Editor Expert window. 1. Modify Classes Window The first method used to edit class information is the Modify Classes window. There are three ways to access the Modify Classes window. 1. Click the on the main menu bar. 2. Select Classes from the Modify pull-down menu. 3. Press the F8 shortcut key. 800-886-0909 42 of 56 www.etinews.com
After using one of these access methods, the Modify Classes screen appears. In the Modify Classes category, you can: Assign students to a classification Assign courses to a classification 800-886-0909 43 of 56 www.etinews.com
Screen layout: This screen is divided into four sections: Class Listing, Class Information, Assign Students, and Assign Courses. These sections are identified in the figure below. Class Listing Class Information Assigning Students Section Assigning Courses Section The top portion of the Modify Classes window explains the icons. 800-886-0909 44 of 56 www.etinews.com
1. Assigning students to a class The Modify Classes section allows the administrator to assign students to a particular classification. Select the course you wish to modify from the Class List. Any information about the selection is displayed in the Class Information section to the right of the class list. 800-886-0909 45 of 56 www.etinews.com
To assign a student or students to a particular class (or classification), click the Assign Students to Class button. A window will open that displays all of the students available. Simply select the checkbox to the left of the student name(s). A Yes will appear in the Member column next to the student(s) chosen. Choose save and close, or cancel to close without changing the selection. 800-886-0909 46 of 56 www.etinews.com
The student(s) selected will appear in the Students Assigned to Selected Class section. 800-886-0909 47 of 56 www.etinews.com
1. Assigning courses to a class The Modify Classes section allows the administrator to assign courses to a particular classification. Select the course you wish to modify from the Class List. Any information about the selection is displayed in the Class Information section to the right of the class list. 800-886-0909 48 of 56 www.etinews.com
To assign a course or courses to a particular class (or classification), click the Assign Courses to Class button. A window will open that displays all of the courses available. Simply select the checkbox to the left of the course name(s). A Yes will appear in the Member column next to the student(s) chosen. Choose save and close, or cancel to close without changing the selection. 800-886-0909 49 of 56 www.etinews.com
The student(s) selected will appear in the Students Assigned to Selected Class section. Explanation of the Class Editor Expert screen The Class Editor - Expert screen has the same functionality and options as the Modify Classes screen. It is in a tabular layout for quickly adding classes. Online Help Online help is also available from the Modify Students and Modify Students Expert Mode screens. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the button in the upper right corner of the screen. 800-886-0909 50 of 56 www.etinews.com
Chapter 8 Modifying Global Settings The Modify Global Settings category allows the administrator to set a number of Global or default settings used in the Modify Courses screen. When a global setting is selected for any option, it is the default setting used in the GD&T Administrator. There are three ways to access the Modify Global Settings window. 1. Click the on the main menu bar. 2. Select Global Settings from the Modify pull-down menu. 3. Press the F9 shortcut key. After using one of these access methods, the Modify Global Settings screen appears. 800-886-0909 51 of 56 www.etinews.com
In the Modify Classes category, you can: Set up a default setting for courses, such as open enrollment, return to last page visited, and password required Set up an automatic time out for lessons Add additional data fields for student login screens Options not used in Screen layout: the GD&T Trainer PE From this screen, the administrator can set up additional logon data that will be recorded the first time a student logs into a course. For example, you can request that the student enters his/her department, social security number, cell phone, email address or fax number as part of the login process. You can also create three additional pieces of information for the user to enter called Identifiers. For example, Employee ID# could be an identifier. By default, Identifier 1 has been used for the field Hourly/Salary. You can have up to 5 pieces of additional logon information (besides the password) that the student needs to enter prior to selecting a course. Note: This additional logon information is only asked for the first time a student logs on to the GD&T Trainer PE. The next time the student logs on, he/she will not be asked this information again. 800-886-0909 52 of 56 www.etinews.com
Logon Data Captions and Tooltips When additional logon information is filled in, as the student logons, he or she will see a tooltip popup that gives more details about what information is being requested. The labels created by Platte Canyon are backwards. The caption you want displayed at the top of the tooltip should be entered in the Logon Data 1 Tooltip field, and the tooltip should be typed into the Logon Data 1 Caption field. Online Help Online help is also available from the Modify Global Settings screen. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the button in the upper right corner of the screen. 800-886-0909 53 of 56 www.etinews.com
Chapter 9 Modifying Companies This category is used to add a company into the GD&T Administrator. A company is another way of categorizing student and course information. If you have the GD&T Trainer PE installed at one company location, with students accessing the sofware from different locations, each location can be set up as a company. The two buttons used in this category are: Modify Companies used to access the Modify Companies window. Modify Companies in Expert Mode used to access the Class Editor Expert window. 1. Modify Companies Window The first method used to edit class information is the Modify Companies window. There are three ways to access the Modify Companies window. 1. Click the on the main menu bar. 2. Select Companies from the Modify pull-down menu. 3. Press the F4 shortcut key. 800-886-0909 54 of 56 www.etinews.com
After using one of these access methods, the Modify Global Settings screen appears. In the Modify Companies category, you can create companies, which is another way to categorize students and courses To create companies, simply select the Add Company button and fill in the fields. To delete a company, select the Delete Company button. Explanation of the Companies Editor Expert screen The Companies Editor - Expert screen has the same functionality and options as the Modify Companies screen. It is just in a tabular layout for quickly adding companies. Online Help Online help is also available from the Modify Global Settings screen. Everything that was discussed in this chapter can also be looked up in the Online Help section. To access the online help, click the button in the upper right corner of the screen. 800-886-0909 55 of 56 www.etinews.com
Chapter 10 Administrator Online Help This Online Help screen provides detailed instructions for all of the information in the GD&T Administrator. There is a question mark button in the upper right corner of each screen of the GD&T Administrator that also accesses the online help screen. 800-886-0909 56 of 56 www.etinews.com