LALA 2018 FALL CONFERENCE October 3-4, 2018 West Baton Rouge Convention Center Port Allen, LA. 70767 www.lalaonline.org PLATINUM SPONSOR: (Logo Here)
The 2018 LALA Fall Conference will provide your company with an opportunity to help senior living owners and operators in SOLVING THE PUZZLE to new opportunities, developing trends, technology and legislative changes. Make plans to join us as an event sponsor for face-to-face networking with senior living owners, corporate/regional contacts and top-level leadership from Louisiana senior living communities as well as the states each community/corporate contact extends to. Call Today To Secure Your Spot! Benefits of Sponsoring: Limited Sponsorship opportunities maximize face-to-face with top prospects for your business. New this year- Fall Conference - Owners forum sessions Conference attendee list, allowing you to reach out and set up meetings with key contacts Printed exhibitor guide distributed to all attendees, with company name, contact info and product/service description. All sponsor tabletops will be in the same area as the Opening session and the Luncheon area. The opportunity to attend conference education sessions and learn more about the latest topics and trends in the senior living industry. Trade Show Schedule: Wednesday, October 3rd: Sponsor Check In and Tabletop set-up from 8:00 to 8:30 a.m. in the ballroom (Must be pre-registered) Coffee service in ballroom from 8:00 to 9:00 a.m. Opening session in ballroom from 8:30 to 10:00am Awards program and Networking lunch in ballroom from 11:45 a.m. to 12:45 p.m. Sponsor Door Prize Drawings starting at 12:30 p.m. Tabletop takedown from 12:30 a.m. to 2:30 p.m. (Displays and materials may not be dismantled during opening session, the awards program or networking luncheon, and all exhibits must be removed by 2:30 p.m.) Sponsors with Full conference badges may attend remainder of conference with attendees.
SPONSOR INFORMATION SPECIFICATIONS All 6-foot tabletop spaces will be furnished as one non-skirted table, and chairs per sponsor package (allows you to bring your own company table skirt - contact us if you need skirted). All tabletop spaces will be designated by your signage located behind, on, or within your table area and must not block other sponsor areas in any way (as determined by LALA). LALA Supporting, and Sustaining members may share/split sponsorship (must call for details and get authorized preapproval). Available for others (split)with additional fee. LALA encourages you to decorate your area to match our Fall theme of: Solving the Puzzle. Tabletop ASSIGNMENTS & SET-UP DETAILS Location assignments will be made on a sponsor package investment level and then on first-come, first-served basis. The exhibit hall layout and location assignments are subject to change based on the number of sponsorships sold. The Louisiana Assisted Living Association (LALA) reserves the right to make final determination of tabletop locations, and assignment is at LALA s discretion. REGISTRATION DEADLINE For company listing in the conference brochure and event signage, your registration and full payment of your exhibitor fees must be received by September 3, 2018. Package: SPONSOR & TABLETOP OPTION 6-foot standard tabletop in ballroom Sponsorship Packages Member Rate: Non-Member Rate: $495 $895 Ranging in member price from $2,750 to $495 (see pages 4-5 for details) Ranging in nonmember price from $3,250 to $895 (see pages 4-5 for details) VENUE INFORMATION The West Baton Rouge Conference Center is located at 2750 North Westport Dr. Port Allen, LA. 70767. Driving directions are available on the LALA website event page HOTEL INFORMATION & DIRECTIONS To locate nearby Hotels, go to: https://www.lalaonline.org/events/event_li st.asp and select the Fall conference event, then click get directions on our event website map, then click nearby and then choose hotels nearby from the dropdown list. These hotel prices are at nominal rates, increasing value to your Sponsor package. SPONSOR BADGES SPONSOR package includes badge(s). Sponsorship packages are individualized. refer to pages 4-5 for details. Additional badges are $100 for the full conference or $75 for one day, when adding to a sponsor package. All sponsors and staff must be registered and have a conference badge at all times for entrance into the exhibits area and/or sessions. Extra badges registrations will depend on availability at time order is placed. CEU CERTIFICATES Sponsors are welcome to attend all the conference education sessions as identified in your selected sponsor package. If you desire a CEU certificate to document your attendance at any of the sessions, please let us know and make a note on this registration form so that it can be made available to you. CEU seating is limited and an additional fee. Sponsors must yield seats to senior living attendees in education sessions. A PAPER-LITE CONFERENCE Handout materials provided by our session speakers will be posted on the LALA websites for downloading before, during and after the conference. 3 HAVE A QUESTION? If you have any questions, please call the LALA office at 337-577-2759.
SPONSORSHIP OPPORTUNITIES Sponsorship Package Descriptions: Platinum Sponsor Includes one 12-foot (double tabletop) in a prime location in opening session ballroom Company name/logo on cover of attendee conference brochure Your full-page ad in attendee conference brochure. Special recognition and logo signage during conference event Includes four sponsor/attendee badges and open to serve as moderator to 3 (available) sessions of your choice. Owner/Operator (by invitation only) Mixer Sponsor Includes one 6-foot tabletop visibility/sponsor space in opening session Ballroom and luncheon Special recognition during owner/operator pre-event reception (details on mixer-event to be coordinated with LALA) Special signage with sponsor logo on tables during the reception and in conference ballroom Your full-page Ad in attendee conference brochure Includes three sponsor/attendee badges and open to serve as a moderator to 2 (available) sessions of your choice. Luncheon Sponsor Includes one 6-foot visibility/sponsor tabletop space in opening session ballroom and luncheon Special introduction and recognition of your company during luncheon Special signage with sponsor logo on food tables during the luncheon Company representative joins us on stage for your door prize drawing during luncheon Company name & logo on sponsor page in attendee conference brochure Includes two sponsor/lunch pass badges 4 Fees: Member/ Non-Member $2,750 / $3,250 $2,000 / $2,500 $1,500 / $2,000 Opening Session Sponsor Includes one 6-foot tabletop space in opening session ballroom and luncheon You Introduce your company & keynote speaker at opening session Company name & logo on sponsor page in exhibitor guide, with detailed description Includes two sponsor/lunch passes LALA Awards Sponsor Company representative joins us on stage to introduce company and present awards Reserved Sponsor luncheon table with company signage Company name/logo on attendee program Includes two lunch badges Tabletop add on available for $200.00 (members only) (continued on page 5) $1,000 / $1,500 $800 / $1,300
SPONSORSHIP OPPORTUNITIES (continued) 5 Fees: Member/ Non-Member Tabletop Sponsor Includes one six-foot tabletop in ballroom/opening session. (Non-skirted to allow your company skirting) During opening session and awards luncheon. Access to education session areas not included in this option. Includes one sponsor badge (with option to purchase an additional name badge and/or day pass for CEU s. Fee is per person, per day) $495 / $895 Can t Be There But Still Want to Participate? Please call the LALA office at 337-577-2759 for more information on coffee & snack break sponsorships to help build branding for your company.
SPONSOR AGREEMENT SPONSOR RULES SPONSORS may supply giveaways and take orders for goods and services only in their designated spaces, unless sponsor packages states otherwise. Canvassing, or distribution of advertising matter outside the tabletop ballroom area will not be allowed. Solicitation of business, except by sponsors, is prohibited. Sponsors who moderate session, may not solicit during moderation time / session. Unless allowed in your sponsor package, publicizing and/or hosting any extracurricular activities, hospitality rooms, inducements or demonstrations outside the venue area during conference hours are strictly prohibited. Please notify us if there are companies in violation of these policies. Character of Exhibits: The character of sponsor / company is subject to approval by LALA. The Association reserves the right to refuse applications from any organizations not meeting required or accepted standards, as well as the right to curtail sponsor decor or parts of exhibits that conflict with the character of the conference. This applies to discount offers, display literature, advertising novelties, souvenirs, conduct of persons, etc. Subleasing of any portion of the venue/event space is prohibited. Conference Badges: Representatives of sponsor and exhibiting companies must have a conference badge at all times for entrance into the exhibits area and/or sessions. Additional exhibitor/sponsor badges may be ordered prior to the conference or purchased on-site during the event. Mailing List Usage: An Excel file containing contact information for conference attendees will be provided to the sponsor s -primary contact-, following the conference. Sponsors agree to use the attendee lists for only those communications by phone, mail and/or email that are germane to the interests of senior living providers. For email communications, Sponsor agree to include opt-out/unsubscribe instructions in all emails. Sharing or selling of the attendee list is expressly prohibited. LALA respects the privacy of its member, and to that end, a violation of the mail list usage rule may evoke ban from participating in future events. PAYMENT TERMS Payment of total sponsorship fees must be made in full, and received at the LALA office, by September 3, 2018. Registrations not paid by September 3, 2018 will be forfeited and no nonpaid space will be reserved or available at the event. Registrations received after September 3, 2018 will be assessed a $100 late fee. Cancellation & Refund Policy: Cancellation requests must be made in writing and received by the LALA office no later than September 3, 2018. The Association will retain an administrative fee of 25% of the fee charged. There will be no refunds given after September 3, 2018. LIABILITY The sponsor assumes the entire responsibility and liability for any/all loss, damage and claims arising out of injury to any person and/or property and/or damage to displays, equipment and other property brought upon the premises of the venue and shall indemnify and hold harmless LALA, their agents, employees, officers, representatives, directors and members from any and all such losses, damages and claims. The sponsor has the responsibility to protect its property, materials, and possessions properly and securely, as well as obtain insurance to cover and protect any such items. The venue may not be locked during the day of events, and LALA cannot guarantee to protect the sponsor against loss, theft or damage of any kind. Please keep your valuables and items secure. 6 SPONSOR S AGREEMENT The undersigned (sponsor), as duly authorized representative, enters into an agreement with the Louisiana Assisted Living Association (LALA) as sponsor to this Conference. Space will be assigned by LALA at its sole discretion and may be changed for the benefit of the event. Sponsor agrees to abide by official sponsor rules and policies as listed above. I have read and understand these sponsor guidelines. My company and all representatives will abide by these rules and policies during the conference and exhibition. LALA is: the Louisiana Assisted Living Association. Signature of Sponsor Representative Date Company Name
2018 LALA FALL CONFERENCE SPONSOR REGISTRATION FORM Company Name Product/Service Description Primary Contact Phone Email Website Address City State ZIP LALA Member Status: Active Member Non-Member Joining today, register me at the member discount rate and send membership invoice to: SPONSORSHIP OPTIONS: (See pages 4-5 for more details on what is included with each package) FEES: Member/Non-Member Platinum Sponsor $2,750 / $3,250 Owner/Operator Mixer Sponsor $2,000 / $2,500 Luncheon Sponsor $1,500 / $2,000 Opening Session Sponsor $1,000 / $1,500 LALA Awards Sponsor $800 / $1,300 (tabletop add-on available to this package for $200. -LALA Members only) $200 / NA Tabletop Sponsor $ 495 / $895 Additional Name badge (available only as add on to package) $100 / $100 (Two days) $75 / $100 (One day) Additional Day Pass w/ CEU Access To Education Sessions per person/per day $ 75 / $100 (available only as add on to package) Name Badges Please list all staff badge names: Be sure to read and sign the Sponsor s Agreement on page 5 and enclose it with this registration form and your check payable to LALA. Mail to: LALA PO Box 10258, New Iberia, LA 70562. AMOUNT ENCLOSED: $ AMOUNT TO BE INVOICED: $ Emailed invoices offer link to pay by credit card