A G E N D A Regular Athabasca County Recreation Board Meeting Athabasca County Wednesday May 16, 2012-7:00 p.m. County Administration Office Page Page 1 of 156
Regular Athabasca County Recreation Board Meeting Athabasca County Wednesday May 16, 2012-7:00 p.m. Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 3.1 Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting 3-6 4. BUSINESS ARISING FROM THE MINUTES 4.1 2012 Energize Workshop October 18-20, in Jasper. Two delegates were authorized to attend, attendees need to be confirmed 5. MANAGER REPORT 5.1 Report from April 25 to May 11 6. NEW BUSINESS 6.1 Youth Assistance Grant for Grassland School Badminton 6.2 Community Assistance Grant for Richmond Park Hall 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre 6.4 Community Assistance Grant for Perryvale Community Hall 6.5 Community Assistance Grant for Ellscott Hall 6.6 Community Assistance Grant for Amber Valley Hall 6.7 Community Assistance Grant for Forfar Community Society 6.8 Community Assistance Grant for Wandering River Agricultural Society 6.9 Community Assistance Grant for Athabasca Pacers Football Club 6.10 Community Assistance Grant for Riverside Recreation 6.11 Community Assistance Grant for North Country Community Council 6.12 Spreadsheet of 2012 Community Assistance Grant Requests 7-10 11 12-22 23-28 29-45 46-57 58-69 70-77 78-95 96-103 104-126 127-154 155-156 7. ITEMS ADDED TO THE AGENDA 8. NEXT MEETING 9. ADJOURNMENT Page 2 of 156
Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, 2012 7:00 p.m. PRESENT: Fred Kuzyk, Chair, Iola Bartja, Mike Demko, Paul Ponich, Brenda Krawec, Lisa Stocking, Juanita Marois, Christi Bilsky, and County Manager Gary Buchanan. ABSENT: 1.0 CALL TO ORDER Chair Kuzyk called the meeting to order at 7:06 p.m. 2.0 APPROVAL OF AGENDA REC 12-026 Moved by Paul Ponich that the Agenda be approved with the following addition: 4.2 Leadership Assistance Grant. CARRIED. 3.0 APPROVAL OF MINUTES REC 12-027 Moved by Mike Demko that the Minutes of the March 21, 2012 regular meeting be approved as presented. CARRIED. 4.0 BUSINESS ARISING FROM THE MINUTES 4.1 2012-2015 Draft Business Plan The Board reviewed the first draft of the 2012-2015 business plan. Members will take the plan on the 2012 tour and update the plan following the tour. 4.2 Leadership Assistance Grant 5.0 DIRECTORS REPORT Secretary Buchanan reported that he had been contacted by Lorna Kravontka regarding the decision to decline their application for a Leadership Assistance grant. Secretary Buchanan gave a brief report on recreation activities: the Baptiste boat launch has been repaired; all campground operators CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 3 of 156
Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, 2012 7:00 p.m. have been hired and are now working to open the campgrounds; and, seasonal staff has been hired and are receiving their orientations. REC 12-028 Moved by Mike Demko that the Manager s Report is accepted as information. CARRIED. 6.0 NEW BUSINESS 6.1 Annual Tour Date The Board reviewed dates for the spring tour of recreation facilities. REC 12-029 Moved by Lisa Stocking that the recreation tours be on May 7 and May 9, 2012. CARRIED. 6.2 2012 Energize Workshop The Board discussed attendance at the 2012 Energize Workshop, October 18-20, in Jasper. REC 12-030 Moved by Iola Bartja that two Board members be sent to the 2012 Energize Workshop. CARRIED. 6.3 Advertisements Secretary Buchanan reported that advertisements for the May long weekend will be advertised in the local papers and through the County s electronic media. 6.4 Policy 7630 The Board reviewed the proposed changes to Policy 7630 County Campgrounds Booking Policy. REC 12-031 Moved by Brenda Krawec that changes to Policy 7630 County Campgrounds Booking Policy be accepted and the amended Policy be forwarded to Council for approval. CARRIED. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 4 of 156
Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, 2012 7:00 p.m. 6.4 Policy 7635 The Board reviewed the proposed changes to Policy 7635 County Campgrounds Suspension Guidelines, REC 12-032 Moved by Paul Ponich that Policy 7635 County Campground Suspension Guidelines be accepted and the Policy be forwarded to Council for approval. CARRIED. 6.5 Volunteer Appreciation Event Members discussed the results of the Volunteer Appreciation Event. It was agreed to hold another event in 2013 and perhaps relocated it to one of the community halls. Members expressed thanks to Jodie Pruden and Nicole McDonald for their assistance in organizing the Event. 6.6 Youth Assistance Grants The Board reviewed the application of the Edwin Parr Drama Club for assistance under the Youth Assistance Grant to attend the Provincial Festival of Plays. REC 12-033 Moved by Christi Bilski that the application of the Edwin Parr Drama Club for assistance under the Youth Assistance Grant to attend the Provincial Festival of Plays is approved in the amount of $500.00 CARRIED. The Board reviewed the application of the Maya MacIsaac-Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships. REC 12-034 Moved by Christi Bilsky that the application of the Maya MacIsaac- Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships in the amount of $200.00. CARRIED. The Board reviewed the application of the Michael MacIsaac-Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 5 of 156
Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, 2012 7:00 p.m. REC 12-035 Moved by Christi Bilsky that the application of the Michael MacIsaac- Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships in the amount of $200.00. CARRIED. 7.0 NEXT MEETING 8.0 ADJOURNMENT The next meeting is Wednesday May 16, 2012, at the County Office. REC 12-036 Moved by Iola Bartja that the meeting be adjourned at 7:58 p.m. CARRIED. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 6 of 156
Agenda Item # 5.1 Dangerous tree removal at Ghost Lake Replacement of old garbage can with new bearproof can at Narrow Lake Campsite Grading of road at Narrow Lake Campsite Report from April 25 to May 11 Page 7 of 156
Agenda Item # 5.1 Grading of Campsites at Narrow Lake Improvements to the Caretakers Cabin at Forfar Park Spring has arrived in the park Report from April 25 to May 11 Page 8 of 156
Agenda Item # 5.1 Improvements to the roadways Tree removal becomes firewood for sale Report from April 25 to May 11 Page 9 of 156
Agenda Item # 5.1 Recreational Services Manager s Report May 2012 Commencement of well water sampling Inspection of all campgrounds and municipal reserve playgrounds Inventory of all signs/sites for web Maps of the new brochures are being made Entrance sign for Forfar Park has been designed and contracted to Jim Stoetzel Metal posts and site numbers have been ordered to replace all the old campground wooden site posts and numbers at Forfar Park Inventory of all amenities Dangerous tree removal at Long Lake, Island Lake, Narrow Lake, and Forfar Park Campsites Ongoing road clearance of willows at Forfar Park Set up of Laurel Loiselle and her truck for the caretaking of the West Lakes Delivery of 3 new bear proof garbage containers for Forfar Park Delivery and installation of bear proof garbage container at Narrow Lake Grading of Narrow Lake campground road and sites Amendments to Policies 7630 and 7635 have been approved by Council at the Policy Review meeting Rec Board Tour of Forfar Park, Narrow Lake, Baptiste Lake, Poplar Point, Island Lake, Ghost Lake on Monday May 7 and on Wednesday May 9 of Hope Lake, North Buck Narrows, Charron Lake, Poacher s Landing and Riverside Park. Subjects discussed were: o Repair of boat docks o Improvements to Buck Lake Narrows New fire pits and picnic tables o The stripping of Charron Lake o Baptiste Lake Replacement of cook shed roof Possible change of camping area over to Day Use Area o Suggestion of Island Lake being marketed as a group site o Enlarging Long lake and Ghost Lake to accommodate more campsites o Takeover of Riverside Park o Construction of a change room for the swimming area at Forfar Recreation Park Seasonal Day passes are being advertised and actively promoted Improvements have been made to the Forfar Cabin and all camping sites. o New roof over customer receiving area, skirting, post replacement, material has been added to sites for leveling and gravel has been ordered to repair the bad holes in our road network Report from April 25 to May 11 Page 10 of 156
Agenda Item # 6.1 Youth Assistance Grant for Grassland School Badminton Page 11 of 156
Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 12 of 156
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Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 23 of 156
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Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 27 of 156
Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 28 of 156
Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 29 of 156
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Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 46 of 156
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Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 58 of 156
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Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 70 of 156
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Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 78 of 156
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Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 96 of 156
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Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 104 of 156
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Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 127 of 156
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Spreadsheet of 2012 Community Assistance Grant Requests Page 155 of 156 Hall/Group Funds Requested Wandering River Seniors Drop In Centre Amber Valley Community Assoc. Current Project $ 2,966.25 Painting and general repairs $ 5,000.00 painting, carpet and curtains Perryvale Community Hall $ 5,000.00 Installing/purchasing commercial dishwasher, AED unit with Youth attachments, fire extinguishers and first aid kit, 21 nrew tables Richmond Park Community Hall Assoc. $ 5,000.00 continue renovations to the hall Historical Grant(s) Historical Project Scope Historical Amounts Given 22-Jul-10 update the doors and ceiling $ 2,926.56 7-Apr-09 upgrades to kitchen to comply with $ 5,252.52 health inspector $ 8,179.08 26-Oct-11 new bleaches at ball diamond and $ 2,028.00 playground upgrade 14-Feb-11 upgrades for compliance with health $ 5,000.00 regulations 10-Jun-10 upgrades to kitchen to comply with $ 5,000.00 health inspector 13-May-08 chairs and tables $ 1,275.00 $ 13,303.00 10/27/2010 modernize and update kitchen, make bathrooms wheelchair accessable, and renovate the entrance way $ $ 5,000.00 5,000.00 26-Oct-11 continue renovations to hall and $ 2,028.00 outdoor rink surface 24-Sep-08 outhouses, painting $ 736.78 $ 2,764.78 Agenda Item # 6.12...
Spreadsheet of 2012 Community Assistance Grant Requests Page 156 of 156 Hall/Group Funds Requested Current Project Wandering River Ag Society $ 5,000.00 Installation of new refridgeration units at the curling rink Ellscott Community Assoc. $ 5,000.00 Continuing upgrades to the kitchen Athabasca Pacer Football $ 1,249.50 Replacement of football girdles Historical Grant(s) Historical Project Scope Historical Amounts Given. 26-Oct-11 replace kitchen to bring it up to health $ 3,715.00 codes 3-Oct-10 replaced decking and steps to hall $ 3,345.00 $ 7,060.00 14-Dec-10 upgrading the 5 man sled $ 1,431.50 11/24/2009 new team helmets $ 2,312.35 *Pacers team volunteered, without renumeration at last year's Fly In BBQ and have commited to this years event $ 3,743.85 North County Community Council $ 3,565.20 seed money for wages, poster boards and business cards Forfar Community Hall $ 5,000.00 upgrading kitchen and adding emergancy lighting to exit doors 16-Jun-09 Replacing all decks, rails and exterior stairs. Rebuild and paint the exterior doors. Renovate storage room; adding new laminate. Riverside Recreation $ 5,000.00 Upkeep, both regular maintenance and those required by the audit requirements. Also includes wish list items for the campground. Funds Requested $ 42,780.95 $ $ 1,500.00 1,500.00 Agenda Item # 6.12...