Section 19.1 Record As-Built Drawings for Capital Projects Overview - Section 19.1 Internal Use: Full compliance where applicable Contractor Use: Full compliance where applicable The intention of this section is to streamline the Workflows and As-Built process within Design Drafting, by documenting CAD related steps and review the As-Built Record Form that tracks each project. All steps comply with Denver Water s CAD Standards and shall be followed as closely as possible, with the understanding that every project is unique and may require special circumstances. Many of the processes listed in this document are not exclusive to the As-Built process and can be utilized on other projects. Supporting documents Throughout this document several other documents will be referenced, and can be found in the following Dashboard locations: Engineering Project Procedures Capital Projects Procedures Manual (CPPM) Workflows As-Built workflow As-Built to ARG workflow Project Management/Design Drafting As-Built Record Form ARG Minimum Requirements List (for Legacy Projects) Asset Recording Group Domain List Pipe Rules Survey Grid Coverages Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-1
As-Built Record Form The As-Built Record Form is a new document procedure to help track where any project is at any given time. The form is based off lessons learned from issues with closing out As-Built records. This form will remain as a physical copy and is to be maintained by the As-Built Supervisor until the project has been completed and then scanned to the respective Project folder. Add Project Name here Add Project Tracker Number here Step 1: The As-Built Supervisor will meet with the Asset Recording Group to determine whether the project will need to be posted to E-Map: ARG Representative to fill out reasons why project will or will not be posted to E-Map. Sign and Date Check the answer Step 2: Some projects already have GPS Points associated with them. Typically the GPS points will be located in the GPS folder within Dsgn or Srvy. If there is not GPS associated with the project then a request can be sent to Survey. Check each applicable answer Standard: any GPS point collected to the current standard - where the values will translate directly into the ARG Attributes Non-Standard: any GPS point not collected to the current standard - values will not translate directly into the ARG Attributes. Minimal information, and used primarily for location only. 19.1-2 Section 19.1 - Record As-Built Drawings for Capital Projects
Step 3: This section is to be filled out each time the physical plans exchange hands between the Engineers and Drafters: See the Engineering SharePoint Site Project Management/Design Drafting to find the most up-to-date As- Built Record Form. Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-3
Record Drawing Projects Overview Record Drawing refers to any project designed using the current CAD Standard. Since these projects were completed with the new way of thinking Non-Legacy projects have their own workflow and file management system. As stated previously, Legacy refers to any project designed before the 2011 CAD Standards. Since these projects were completed with an old way of thinking Legacy projects have their own workflow and file management system. Workflow See the Engineering SharePoint site Capital Projects Procedures Manual to find the most up-to-date Workflows: File Management The drawings (.dwg) and Sheet Sets (.dst) should reside in the Dsgn folder and will be modified from this location. The archived files, which will be.zip files, will be placed in the folders that correspond with each milestone (Final for Bid, Final for Construction, etc.). Archives should have been performed at the end of each milestone see Section 7.1 Archiving with Sheet Set Manager. Milestone folders save Archived.zip files in these folders NOTE: Electronic plots (PDFs and DWFs) should be saved into the Milestone folders as well, see Section 6.1 File Management. 19.1-4 Section 19.1 - Record As-Built Drawings for Capital Projects Top Tier Folder: All drawings should be located in this folder ATTENTION Do NOT move or copy the drawing files into the As-Built folder!
Sheet Set Manager Most projects should already have a Sheet Set created that should be stored in the Dsgn folder. For the remaining duration of the project the Sheet Set Properties will be modified to reflect the As-Built revisions: ATTENTION Do NOT move, copy or create a new Sheet Set (.dst) unless the files is corrupt always maintain the existing one. Project Drawings It is important to maintain the integrity of the electronic drawings as they stood at the time of the design. In order to do this the files that reside in the Dsgn folder will be modified. Drawing Standards Project drawings CAD Standards are to remain as-is from the time of the design. Since these projects were designed to the current CAD Standard it should not be necessary to update layer names, colors, linetypes, etc. If the project was broken out into several drawings DO NOT combine them into one drawing, maintain each drawing independently. By combining drawings the margin of error is greater since each drawing has individual settings that may not transfer or combine well. DO NOT rename.dwgs this will break the link to the Sheet Set. Delete unused layout tabs if they are not used as part of the final as-built plan set. For example, this plan set only has 7 sheets and the 15746_DSGN_C1.0.dwg has a C18 layout which is not part of the final set, therefore it can be deleted from the drawing: Notice there is no C18 in this list Delete unused layout tabs Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-5
New Drawings/Sheets On occasion new drawings (.DWGs) or sheets (layouts) may need to be added to an As-Built plan set. DO NOT use the current template to create these sheets! In both cases remember to add the new sheets to the Sheet Set. Drawings: Open an existing drawing from the same plan set Perform a Save As o Name the drawing accordingly Erase all unneeded data o Leave the Title Block Add pertinent data to the newly created drawing o Create or adjust Viewports as needed Sheets (preferred method): In an existing drawing, copy an existing layout tab right-click the layout tab, select Move or Copy : In the Move or Copy pop-up window check Create a copy, then click <OK>: Erase all unneeded data o Leave the Title Block Add pertinent data to the newly created drawing o Create or adjust Viewports as needed NOTE: Do NOT use the Sheet Set Manager to create new drawings in the As-built phase unless the template has been updated in the Sheet Set Properties. 19.1-6 Section 19.1 - Record As-Built Drawings for Capital Projects
Plotting Project drawings may be set to old plotters, in these cases the Named Page Setups will need to be adjusted to ensure Publishing from the Sheet Set works properly, see Sections 16.0 Plotting & Publishing for more information on Plotting and Publishing. Plot Stamp On DW drawings the plot stamp is part of the Title Block and shall remain on all projects: Internal Tip: Old projects A version of this plot stamp can be found on the DW Design Drafting Tool Palette, this is to be used for old projects missing the plot stamp NOTE: Do not use the Plot Stamp option in the Plot Dialog box. Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-7
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