MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SUNSET HILLS, MISSOURI HELD ON WEDNESDAY, NOVEMBER 5, 2014 BE IT REMEMBERED that the Planning and Zoning Commission of the City of Sunset Hills, Missouri met in regular session in the Robert C. Jones Chambers of City Hall, 3939 S. Lindbergh Blvd., in said City on Wednesday, Nov. 5, 2014. The meeting convened at 7:00 p.m. The meeting began with those present standing for the reciting of the Pledge of Allegiance. ROLL CALL Present: Nick Dragan -Chairman Patricia Otto -Member Jeff Sanders -Member Darlene Freber -Member Nancy Goldkuhl -Member Bill Hopfinger -Member Al Koller -Member Kevin Studer -Member Bryson Baker -City Engineer Robert E. Jones -City Attorney Absent: Terry Beiter -Member Joseph Niemeyer -Member APPROVAL OF THE MINUTES Copies of the Minutes of the September 3, 2014 Planning and Zoning Commission meeting were distributed to the members for their review. Ms. Goldkuhl made a motion to approve the Minutes as submitted. Mr. Hopfinger seconded the motion, and it was unanimously approved. OLD BUSINESS P-28-14 Petition for a Lot Split submitted by Gabe DuBois of THD Design Group to split a 3.25 acre tract of land into two parcels consisting of
Lot 1 being 2.85 acres and Lot 2 being 1.01 acres for the property at 15 Roosevelt Drive. Mr. Gabe DuBois with THD Design Group was present. Mr. DuBois requested postponement of this petition until further notice. P-32-14 Petition for a Boundary Adjustment submitted by Gabe DuBois of THD Design Group to reconfigure the existing 3 lots at 12529, 12537 and 12541 Maret Drive. Mr. Scott Paul with Vanderbilt Homes was present. He stated he was there to request a Boundary Adjustment for Lots 13, 14 and 15 of Longview Acres. He stated they would like to create more uniform lots and a larger cul-de-sac. He stated they will work with Fenton Fire District for compliance. Mr. Paul stated a representative of Vanderbilt Homes visited with neighbors regarding questions and concerns. Mr. Jim Keller of 12502 Maret Dr. was present. He stated the turn-around is in middle of his backyard. He stated he has been a trustee for many years. He stated he is opposed to this project and has a few concerns such as the lack of communication with the developer, grade issues, length of the street, topography of the property, water flow and utilities. He stated that if the street is further damaged, there is not enough money received from homeowners to make the repair. Mr. Keller stated right now this is a public matter and is asking that this isn t made into a private matter. Mr. Jim Hessburg 12515 Maret Dr. was present. Mr. Hessburg stated that he doesn t know about the property but would also like to know who is going to pay for damage to the street. Mr. Hessburg stated he would like to ask the developer to work with neighbors to repair damage to the street. Mr. Jason McCracken of 12518 Maret Dr. was present. He stated this was happening in his backyard. He stated the street is already congested and in poor shape. Mr. McCracken stated he could accept one home being built, but three were too many on an already congested street. He stated he was opposed to this development. Mr. Koller asked if this house would be part of the indentures of the trustees. Mr. Keller replied yes. Mr. Keller stated this is treated as Longview Acres unplatted subdivision and any problems created will be inherited by the people on the street. He stated the indentures on the street are very old and need to be updated which requires unanimous consent by the neighborhood and that is a huge legal problem on its own. Mr. Sanders asked if the small lot as shown was the one being developed. Mr. Keller replied yes. Mr. Doug McGuire of 12501 Maret Dr. was present. He stated that he lives across the street from Mr. Keller. Mr. McGuire stated he supports the neighbors on this
development. He further stated the street is old and needs repair and is concerned about damage that will be caused as a result. Mr. McGuire asked if the development proceeds, can the City require money to be escrowed for damages that could occur later. Mr. Rob Leitner of 12525 Maret Dr. was present. He stated he is a trustee of Longview Estates. Mr. Leitner stated his home would be severely impacted by this project. Mr. Leitner stated he has concerns about drainage and landscape. Mr. Paul stated the street has been surveyed and is at a 10% grade. He stated they are currently working on the road profiles. Mr. Paul stated the engineering looks feasible and they are doing their due diligence. He indicated the City ordinance states that 1500 feet is the maximum length to an approved intersection. With Sunset Chase being the closest intersection, this requirement will be met. Mr. Paul stated the waterfalls have been discussed and that is why the cul-de-sac has been relocated to the southwest side of the property, enabling these features to stay for the existing homeowners. He stated they will submit to MSD and the Corp of Engineers. Mr. Paul indicated they are willing to place an easement on the lot with a pathway into Laumeier Park. Mr. Paul stated they are very well aware of the poor condition of the streets and are willing to put a 2 overlay on road after the development is complete to take care of any problems. Mr. Sanders asked Mr. Keller if he was aware of the overlay offer before this evening. Mr. Keller stated the overlay is a big problem, they have been wanting to do an overlay for many years but new homes continue to be built, delaying the overlay. He stated they will not have a street if the property is developed. Mr. Keller stated he does not want to be looking at barren ground. Mr. Hopfinger asked what about the water issues that were brought up, has MSD commented. Mr. Paul stated anything they do has to be approved through MSD along with other approvals, this is just the first step. Mr. Paul stated he has approval forms from two residents that are in favor of the development and would like to make them part of the record. Mr. Paul gave the forms to Ms. Moore for the file. Mr. Baker stated the petitioner meets all requirements for a Boundary Adjustment Plat according to City Ordinances. Mr. Studer asked if there are any ordinances that will require going through the Department of Natural Resources. Mr. Baker stated he is not sure, but if it is required they would be guided by MSD. Mr. Paul stated he is aware of the issues and will have an engineer review and more than likely will have to go through DNR. Ms. Freber asked how the additional damage to the road will be addressed from the development of the three houses while in progress and before the overlay. Mr. Paul stated they would be willing to do patching. Ms. Otto asked if the homes were already sold and their price point. Adam
Lesse, the Sales Manager of Vanderbilt Homes was present. He stated the homes will be 2600 square foot for a ranch through 3000 square foot for a 1 ½ or 2 story. He stated the prices would range from the high $500,000 to $900,000. Mr. Koller made a motion that P-32-14 Petition for a Boundary Adjustment submitted by Gabe DuBois of THD Design Group to reconfigure the existing 3 lots at 12529, 12537 and 12541 Maret Drive be recommended to the Board of Aldermen for approval. Ms. Goldkuhl seconded the motion and there was a roll call vote. Mr. Jones stated that the petitioner indicated that the street would be at a 10% grade and this would require a variance from the Planning and Zoning Commission. He stated in order to grant the variance, it requires two thirds to vote. Mr. Baker stated we have no information on the roadway because this is just for a Boundary Adjustment and until they submit for the Preliminary Development Plan for the roadway they won t know what the grade is. Mr. Dragan stated that is when the variance would apply if required. Roll Call Vote: Jeff Sanders Pat Otto Kevin Studer Nick Dragan Al Koller Nancy Goldkuhl Bill Hopfinger Darlene Freber Nay Nay Nay There being 5 aye votes and 3 nay votes, the motion passed. NEW BUSINESS: P-35-14 Petition for a Boundary Adjustment submitted by Joseph Stewart to convey approximately 5,750 sf of property from 12991 Gary Player Drive to 9501 Fringe Court Mr. Gary Ploesser with St. Louis County Surveying was present. He stated he came to Planning & Zoning in September and the lot was approved. The reason for making the lot so large was because of the interest that Mr. Stewart and Mr. Clark showed in purchasing 25 feet of the property. He stated the Boundary Adjustment is for a 25 foot strip that will run down the back of Tapawingo Plat 4 into Gary Player Drive. Mr. Sanders made a motion that P-35-14 Petition for a Boundary Adjustment
submitted by Joseph Stewart to convey approx. 5,750 square feet of property from 12991 Gary Player Drive to 9501 Fringe Court be recommended to the Board of Aldermen for approval. Mr. Hopfinger seconded the motion and it was unanimously approved. P-36-14 Petition for a Boundary Adjustment submitted by Justin & Maurita Clark to convey approx. 5,498 sf of property from 12991 Gary Player Drive to 9500 Fringe Court. Mr. Ploesser with St. Louis County Surveying stated that Mr. Clark, owner of the original Lot 16 would be adjusted approximately 5,498 square feet. He stated the adjustment would give 25 feet to Tapawingo Plat 5. Mr. Sanders made a motion that P-36-14 Petition for a Boundary Adjustment submitted by Justin and Maurita Clark to convey approx. 5,498 sf of property from 12991 Gary Player Drive to 9500 Fringe Court be recommended to the Board of Aldermen for Approval. Ms. Freber seconded the motion it was unanimously approved P-37-14 Petition for a Preliminary Development Plan submitted by Gabe Dubois of THD Design Group to extend/construct a roadway leading to the property at 15 Roosevelt Drive. Gabe DuBois with THD Design Group was present. He stated he was representing the contract purchaser for both items and would like to address P-37-14 as well P-38-14 at the same time. Mr. DuBois stated the cul-de-sac that was discussed on his last trip to Planning & Zoning seems to be the best solution because it satisfies the street frontage, street grading and allows a turnaround at the end. He stated a storm pipe would be required. Mr. Dubois stated there are roadway easements required which has been discussed with neighbors who are present this evening and do not have any strong opposition. Mr. Sanders asked if this was the private or public portion of the street. Mr. Baker replied it was the private portion of the street. He stated that this is really a driveway to satisfy City standards as this will be the only residence using this road. Mr. Sanders asked if this cul-de-sac met the standard of the fire department for turn-around purposes. Mr. DuBois stated that it was submitted to Mehlville and they stated the plan was adequate. Mr. Charlie Scarlett of #11 Roosevelt Drive was present. He stated his concern is that the entire area is currently on septic systems and if they would be putting a sewer line through, what impact that would have on the neighbors. Mr. DuBois stated that the existing home at #15 Roosevelt Drive is on septic and they are proposing the new home be on septic as well.
Ms. Otto asked where the fields on the septic system will be. Mr. DuBois stated once the lot split is approved then more detail would be provided regarding the septic system. Mr. Joe Hammon of 9390 Roosevelt Dr. was present. He stated that the proposed property owner has been very willing to work with the neighbors and the two closest property owners would like this to work but want to make sure any issues are resolved with the septic system and drainage issues before the project moves forward. Mr. Sanders asked if the City has a means to deny a development when there is no sewer connection. Mr. Baker stated there are no requirements for septic or sewer. Mr. Sanders asked if that was typical. Mr. Jones stated yes if the lot is large enough to create the field and meet all the specifications for the septic field, holding tank and other aspects of it. Mr. Sanders asked who makes the approval for a septic system plan. Mr. Baker stated MSD does original approval and then St. Louis County Health does the review and inspection. Ms. Otto made a motion that P-37-14 Petition for a Preliminary Development Plan submitted by Gabe DuBois of THD Design Group to extend/construct a roadway leading to the property at #15 Roosevelt Dr. be approved by the Planning and Zoning Commission. Ms. Goldkuhl seconded the motion and there was a roll call vote. Roll Call Vote: Kevin Studer Pat Otto Darlene Freber Jeff Sanders Nick Dragan Al Koller Nancy Goldkuhl Bill Hopfinger There being 8 aye votes and 0 nay votes, the motion passed. P-38-14 Petition for Subdivision Improvement Plans submitted by Gabe DuBois of THD Design Group to extend/construct a roadway leading to the property at 15 Roosevelt. Ms. Otto made a motion that P-38-14 Petition for Subdivision Improvement Plans submitted by Gabe DuBois of THD Design Group to extend/construct a roadway leading to the property at 15 Roosevelt be approved by the Planning and Zoning Commission. Mr. Hopfinger seconded the motion and it was unanimously approved.
ANY OTHER MATTERS DEEMED APPROPRIATE P-20-14 Discussion on the Comprehensive Plan process. Mr. Baker stated the Board of Aldermen approved the contract with Houseal Lavigne for the Comprehensive Plan and the scope of work. The Comprehensive Plan Committee will meet with the Consultant and staff to discuss setting up meetings with residents and business owners. He stated they would like to get them started on the corridor study early in the process. Mr. Dragan discussed that there may be a joint workshop with Economic Development and the Planning and Zoning Commission to discuss corridor items. He stated this agenda item will be perpetual in nature until it s finished. Ms. Otto asked how the demographics information was gathered. Mr. Baker stated he would have to get that information because he wasn t sure. Discussion on informational packets and research provided to P & Z. Ms. Otto stated she asked Ms. Moore and Mr. Baker that when they prepare research could they share the research with the Chairman first, and then the Chair can explain why the members are receiving the research. Ms. Otto stated that she wants everything in the packets before the meeting and not the night of the meeting. ADJOURNMENT Ms. Otto made a motion to adjourn the meeting at 8:15 pm. Mr. Koller seconded the motion, and it was unanimously approved. Recording Secretary Tina M. Heischmidt