We are here today to do some training on a TeamBoard interactive whiteboard. What it is, is just your standard whiteboard that you have in every conference room. What we ve done is that this now links to your computer with a USB driver, allowing you to control your computer on this board and project it. We are going to use this for presenting electronic documentation in the courtrooms, so here we go. As you can see, it is a standard whiteboard so that you can turn off the interactivity to this board and use your regular dry erase markers to write on this board. They will erase just like normal, so feel free to do that. If you wanted to use this as a whiteboard just to present data or to talk amongst yourselves before trial starts, it certainly can be used. By simply taking the CAT 5 cable and plugging it into your laptop, the board becomes interactive, allowing you to control your computer. This presentation is currently running in PowerPoint on my laptop and we are using Finger Touch technology to advance the slides. So, just think of your finger as your mouse to extend to your PC at this point and time. The basics to the TeamBoard are the Data Projector, the Board and your laptop or PC that you bring yourself. The computer connects via CAT 5 cable and USB Dongle to the board. The Board gets its picture from the projector, which also connects to your laptop with your video output or your Apple adaptor. The software suite is free. We will make that available to you, either via FTP or in court. When you have some time you can come in and actually download it yourself on your PC with the CD. Egan has been around since the early 1960s, so their products, you re probably very familiar with and you ve probably seen them around multiple conference rooms and boardrooms around the world. So we are going to briefly go through this, of how to use it. So, you do not have to have a pen to use this, as you can see I am using my finger. This is not like the other competitor s boards, where you have the pencil tray that you have to pick up a color to write in it. You are going to choose all of that from the front and simply use your finger or another touch device or even a pen. As long as you re not using scissors or a knife you ll be fine. It is easy to maintain. There is no pencil tray, as I said. The markers do not have to sit here, you do not have to use a marker at all if you don t have one. We have four different modes on here that we can use. We have Interactive Mode that we are currently using now. We have Projection Mode which we just use the projector and the board, if you wanted to show a film or documentation. We have Whiteboard Mode where we turn all of this off and simply just use it as an easel. And, we have Electronic Whiteboard Mode where we can actually capture certain things, such as depositions or other things like that. The surface is your standard surface with reflectiveness for the projector. It is also very easy to clean. So, if something gets on here, if you use the wrong pen or something, don t worry about it. We can simply clean that off, no problem at all, whether it s a piece of ink or a permanent marker. But, let s try to use the dry erase markers that are provided.
Start Up Information TeamBoard Instructional Video Transcript So after you arrive in the courtroom and either installed this CD package here on to your computer or you have loaded it previous, what you will get is an icon in your system tray down here. That icon is your route to get into the software to utilize this board. We have a couple features on here. We have the Dashboard, we have a way to enable which type of device you re using, the calibration setting that draws the actual program itself and we have annotation and virtual keyboard that we can pull up. From the Dashboard here we can watch all of those things that we just talked about and also select if this board is going to be just a whiteboard today or if we are going to use it to control our PC in Interactive whiteboard. The first thing we need to talk about is the Calibration. We really shouldn t have to do this a whole lot and we will probably take care of most of this for you, but should you go to use this board and your pointer is not pointing where you re touching on the screen, we will need to go to Calibrate and calibrate the board. There are three simple steps. We start with Whiteboard, where it s going to ask us to touch the corners of the screens. We are defining the space of the board with this calibration. The next one will be the Interactive Connectivity. When you get that, you re going to see a little thing that says make sure that your projector is keystoned (?) and you re going to hit ok on that. You re going to get a grid. If you do not see the three bars of the grid that disappeared, then your resolution is wrong and you need to change it on your PC. So, on the calibration we are simply going to touch the cross-hairs anywhere there are intersecting lines. It does not matter what order you go in. We are creating a grid to tell it where you re fingers are going to be on the board. At this point in time, you should see my curser wherever I touch. It should be calibrated now. The last one we are going to do, we are actually going to calibrate this action board at the bottom, this piece of tape that is taped on here. If you are familiar with other products, there is usually a pencil tray, we have a sticker instead. Launching the Program So, now that we have everything calibrated and we ve tested it, we can go ahead an open the actual Draw software, which is this nice little whiteboard. Alright, now from the Dashboard after we ve calibrated, we are just going to launch the program. From the Dashboard, it s the little Draw. When it comes up, you re going to get a nice, little, pretty white screen like this. If you ll notice this screen resembles a lot of your Microsoft products that you re already using, so it s a combination of Microsoft Paint, Microsoft PowerPoint, Microsoft Excel and Word. There are a couple things up here that we need to talk about. Basically what we are talking about here is anything from this arrow, to the left; these are all basic tool functions of this board. So, we have a pencil tray. When we click on that we get all of the different types of pencils and areas that we can choose from. We can change our font size. We can change our font color. If we don t like any of these colors, we can actually create a custom color from our pallet. If you wanted to do so, you could mix and blend. We can also create a shade. If we were showing something, that maybe the jury doesn t need to see the whole thing, we can mask the screen and slightly kind of draw it down, because we all know that if you throw something up there, people like to read ahead of you. So, this is a good way for you to mask that on either side of the screen, all four sides. We also have a Spotlight tool which
will allow you to blacken the entire screen and spotlight one area and move it around. A double click will take you out of that. The next item we have is the Eraser. We have a couple different eraser types. We can do a spot erase, which does a large spot. We could do the Object or we could do the Select, where we draw a box around the object to delete it. The next thing we have here are Shapes. If you need to draw any type of anamorphic or symmetric shapes, they are here for you instead of you actually having to do them yourself. The next one we have are different colored Swiggles and Swirls. If you are making a point on a case and you need to do it in color or anything to outline something. The next feature is the Text feature. Simply draw a text box and you will be able to write your text in there. It does have an on-screen keyboard if you want to use that, you just click the keyboard and here you have a full size keyboard to use at your discretion. Move it around wherever it s comfortable for you. You can type on there. We have the Pointer tools where we select actual objects. This will allow us to do multiple functions on that object itself, such as bring it to Front or Back. We can create a hyperlink to it, delete it, cut it, copy it, clone it or lock it. We can actually rotated here if you want, as well. You can also change the transparency of it. These will be things that you just need to play with. You probably don t want to do on the fly in court. Your last function there are your Clip, Copy, Cut and Paste functions. Pretty standard. Across the top here, we have a New Workbook, where it will ask you to save your current file. It will always ask you, so you don t lose your work. So, we will just say yes where it will allow you to come in here and select it where you want and save it. We also have an Open, so if you had a previous file, you could open another one. It should display this if you ve already created this before you come in. So again, this software we have available for you. It is free, so you can load this at your office. You do not need the board. Feel free to play with it there and create your presentations before you come in, much like you would do in PowerPoint. The Disk is what you think it is, it is a Save tool. This will allow you to save this file anywhere you want. We have a Direct Print, which we do not have a printer in the courtrooms currently, but if we did we would be able to print to that. Undo and Redo are your simple arrow. This arrow key would be fullscreen, so if you wanted to use this board, full-screen, this toolbar can come down to your level. It is perfectly fine to go back out of full-screen, you simply just hit the Draw symbol again. We have a ClipArt, so you can use pre-loaded ClipArt that will be installed when you load the software. And/or you could use any other ClipArt that you wanted to import yourself. The last 3 here are a Record function. So, if you get in and you want to practice with this, you could certainly go ahead and record your presentation the day before trial and instead of presenting or doing anything live, you could simply load that file and play it back. All you would do is speak and it would show all the movements and anything you did with highlighting of any of the documents you re showing.
Whenever you need help, you don t know what you re doing and just need a reference for how do I do something? you have two options. The first option is the Question Mark, which will launch the User Guide, which also gets installed when you download the software The second one is a Video Tutorial. That is also downloaded. So, if you wanted to come in here and play with this or you re playing with this at your desk in the office, feel free to hit that. There are tutorials on how to do certain things, so if you wanted to know how to use the Erase tool, we could simply watch the video and follow along with what it s doing. It will show you where to go, what to do and how to do it or you can simply mimic it. It s a great tool to know and to use. We will show you some basic functions, how you can use this or what you could use this for and then you could come in and direct any questions. We will put a link on there if you guys have further questions and we can review some of that. Anytime this software is minimized, you will get a small Dashboard which you can move around your screen. You could tile it whatever you would like, it just kind of lives wherever is comfortable to you. We have a couple functions on here. We have a Camera and we have a Camera with a + on it. These two are Direct Capture tools. So, if we selected the Camera, we have now taken a screen shot of our exact screen. So, I have now captured my desktop that we had been playing with. And I can now choose a color that I want, and I can go in here and write you a note, or whatever you need, that we could talk about. All of this is captured in the software, so once you are done with whatever screen you have captured or photo that you have captured, that you have annotated on, by simply clicking the Draw software again, it takes us back to our current presentation that is opened. You see this is where we started, and that second file is that file of my captured desktop. When I minimize this again, my desktop is clean. So, this works for any type of document that you may have. If you had photos that you needed to annotate on, to make a point to the jury, you can do that. If you simply have a PowerPoint presentation and maybe you (didn t want) wanted to not actually edit this during court, you could go on this and make a couple of points on there by just capturing the image on the screen and maybe choosing a highlighter and highlighting certain things that are of importance to the case that s going on. So we have ways of doing that. After that s done, we simply come right back out and we are back to the project that we had opened and we have not done anything to this PowerPoint presentation; we have preserved it. So, this is a great way to do a quick snapshot annotation to drive a point and go on with it. Later on, those files that you have created here with the desktop snapshot, they can be exported if you need to submit them to evidence or anything else. A single page, such as this, can be exported by going to File, Export. You can select the page or the Workbook, in this case we will just do the page, and now we can save that file wherever we would like to save it and in any of these formats that we like. JPEG, BITMAP, PMG, HTML, PDF, so these will all be interchangeable so you don t have to worry about does somebody have this software to view it? We can save these files in any type of order that you would like to save them and to send them to anybody else to submit them.
Again we have the Camera with the + on it. That is the same thing as the screen capture, except now we get to draw the section of the screen we want, free hand or rectangle. We ll choose Free Hand here and we will choose kind of an odd shape. It s going to ask us if we want to add that to the current page or to a new page in our Workbook. We ll just say New Page. We have now captured that crude image that I drew on my desktop. You can also use the Rectangle if you are were just looking to capture just maybe this the complete object here. So there we go. There s our screen capture. I have been using this entire time, all of the functions here from the tool bar. We also have this tool bar here that we calibrated, which you can also use those. You will notice that when we use these, the objects on top will change. We will go ahead and change that. Using the Toolbar Alright, so as you ve noticed before, I ve been using this toolbar up to do most of the stuff. We also have this toolbar down here that I ve talked about briefly, when we calibrated it. So, either one is appropriate, whichever is best for you. If you are in the full screen mode, then of course you re going to have this extension of the tool bar that you can move around too, which looks like inside the program, so you also have this. So if we look here, there are different ways we can change the color here like I have been doing. Or, we can simply select a color here on the toolbar. So, if we wanted red, we could go ahead and select the red and we have the red there. If you wanted green, this is now changed to green. Purple, blue, back to black. So, these are appropriate here anytime you want to grab one, if you don t want to go to the bar. We have the same thing here, which is a screen shot here, which is a really quick screen shot. We do have the erasers here, so that is the Large Erase and a Fine Erase. We have the Printer, which you don t need to worry about. We also have the Copy button here. So, these are items that you can use on this smaller toolbar that we ve broken it out of full screen. We also have another function that we haven t seen, which is the Grid. where We can actually create a grid on the screen if you need it for writing or drawing or anything of such like that. So, feel free at any time to use these down here or use this up here. It is completely your choice. We also have the fact that we can take - at any given point and time if the program is minimized - we can get any of these colors right here. which We will do a Direct Screen Capture at whatever screen we are on and we can immediately start writing. If you want to see that again, all we are doing, we are inside of any type of document that we may want. We ll take it in the Self Workbook for example. This board will do anything that your computer can run, so just keep that in mind. We re not subjected to we can only do X,Y,Z. Anything that runs on your computer, this will annotate with. So, we are entered into Self Workbook here. Now that it is on the screen, we have full capability of editing these cells just like you would normally. Just note that your laptop is over there so you don t have the keyboard. so You will have to use the on-screen keyboard. If we just needed to simply make notes on this Excel spreadsheet that we have, that s when we are just going to select any type of color that we want we ll choose red. Once we choose red, this board pops up letting us know we have red at a 10pt font. We are now annotating once we see this. We are writing on this, not editing any Excel sheet we are just captured. So, we are now going to red-line whatever we need to red-line and change the cost or whatever we need to do. So, it s a good way to preserve your work not to edit and now you have
a copy of that back in your workbook here. And you ll see that when we minimize this our Excel word page it is preserved with nothing on it. Videos: Using Videos Let s talk about videos, maybe bringing videos in. So, you ve seen that this board can annotate on different types of media or different programs that you may have, like on your laptop currently. The one thing that we re not going to annotate on is video. So, we cannot play ESPN here, however you will be able to use videos if that is something you need to use in your presentation. So feel free. We ll navigate to my folder here. We ll just select videos. We ll play a video I have here you hear the audio, there is currently audio attached to this board you can turn that up and down and mute that if you want to with Interactivity. You see here that my video is running, it s full screen the jury and everybody else can see this very well, instead of on your laptop. If we needed to edit this or annotate on this, then what we would do is just need to pause this. We cannot do anything on live video, but if we pause this, this is now just a window that s tiled on our screen. So, we could come in here and take a screen capture of that video that I have paused and we could annotate on it. Now, we are not going to be able to select a person and follow them through the video and continuously annotate on that, but we can make screen captures. If that is something that you need to do you can see that it s in there. We can go right back in to it and resume playing our video. So, this is something that you can use to freezeframe and snap-shot and annotate on, however we cannot do it on the live video. If you ll notice, when I hit this button and we re playing the video, it stops it in the immediate place that it is and that s when we annotate. The video is playing in the background and once I exit this, we re still playing. Just keep that in mind. Software Integration Now, the last thing I want to show you is how quickly you can use this software for integration with PowerPoint, PDF, pictures (or) any type of documentation you already have. Everybody s really familiar with PowerPoint and what I tell people is keep using that technology that you re comfortable with. So, if you re really good at PowerPoint, continue to use PowerPoint and then what we can do is bring that presentation very quickly, very easily, into this Teamboard software. So, with it, you can do your annotation, editing, everything like that. We re simply just going to select the PowerPoint presentation that I have. Once that pulls up this is the one that we originally started with we have multiple slides on here. What we ll do is just go back to the beginning of this and we will go full screen. So, now we have our presentation and you can see that I still have my Dashboard open that s this right here this is my Teamboard software - I can put that wherever I want. Currently right now, I am advancing my PowerPoint presentation. So, like I was saying, if you are very good at PowerPoint, keep using that. You can use this board to just scroll right through during the sessions to present. And, if you want to bring this in, I can simply real quickly just bring this in by just hitting any one of these tools on the bottom. I have captured that screen there it is it is now in my Workbook here. I m just going to minimize that again and go to the next slide. We can capture that slide too just by simply pressing a Pen. Whether or not we annotate on it or not, that slide has been entered into our Workbook. So, we are simply just rolling through this very quickly, capturing all of these slides to bring them in to the Teamboard presentation. Again, we are capturing it, that s what it is not a problem we re going right back into it. So, here s the software slide. We want to capture that and bring that in. I can hit any color whether I annotate on it or not. It has brought it into the software. If I don t want to check that to see, I can
simply hit our Return button which is the Copy/Paste button it allows you to return back to what you were previously doing. Here we are right back in our presentation. Again, capturing and we re slowly going through this to bring this in. And, as you can see I will now go back and we have brought in, in a matter of 2 minutes or so, almost this full presentation here out of PowerPoint into Teamboard. Like I told you before, this is very similar to PowerPoint and everything that you already have. So, when we see this Dashboard here we can realign the slides into any order we want. If we wanted this software slide, you know, maybe to come down here, we simply just select it and drag it and we have just reordered our slides. If you want to delete a slide, you can do so right here. It will always ask you if you are sure you want to do it. You can move up and down of the hierarchy of the slides there. And, if you are left-handed instead of right-handed, like myself, there s a green arrow here that you can use to flip this if you wanted to present from the other side. So, maybe you re not comfortable with the side it was on, now I ve simply just thrown everything on this side; I can walk over here and present. That is a function for you. So, use this if you re comfortable with it. Use this to annotate on your current projects. Don t feel that you need to create everything on this in the software as you ve seen you can go ahead and just use PowerPoint like we ve had it in the past, like everyone s familiar with. So, you can see down here the tools that you normally have like PowerPoint, they are here. The board knows the difference between a hyperlink and an advance to the next slide. So, for instance if you look back to one of my other slides that has a hyperlink in it, you can create all of that normally. If I touch the screen, it goes and advances to the next slide. Ok, so we do know the difference between the hyperlink and advancing the slide, so if you see with the finger touch we re advancing the slides, our next slide just will grey all of this out and we ll talk about the introduction. If we hyperlink to a slide internal - this is an internal hyperlink instead of to the internet - this could be the internet if you wanted to, but when we touch that one, it s simply going to take me to my software slide, which you can see the software slide was 5 or 6 up from this agenda here. So, we do know the difference between an advancement and a hyperlink advancement. So, feel free; keep using your PowerPoint if that s what you re comfortable with, if that s what you re familiar with. Everything can be converted over and saved in this. You can bring it over her and then later on, if you want to take you can export this entire Workbook or just this page in any order you want and you can save them however you d like. JPEG, GITMAPS, PNG, PDFs or PowerPoint formats. Equipment Information Alright, so that last part of this is what else is included in this when you come into the room yourself. So we have the board and the projector here. The other section here is a mobile cart. What this is for was for the secondary viewing, so we would use this for either defense or prosecution. As we want to keep the board for the jurors so they can see, so they can see over people s heads. This was meant this cart here was meant for defense or prosecution, whoever s not presenting at the time. We have a small moveable monitor here which you can use to tilt to whoever you would like to tilt to. On this side of the cart I simply have my computer set up. This is what we have been using on that board to interact with. There are two USBs that I have plugged in. One of those goes to the board for the interactivity we have been using. The other one goes to this small monitor here on this side of the cart. There s a small 19- inch monitor here. This monitor could be used locally and this cart if you didn t feel that you wanted to go to the board. For the jurors or anybody else to block their view, anything you did from this cart will display on this screen here. As you can see it s a full functionality, just like the board, so everything we did on the board you can do on this small monitor here. We can bring back up all of our software and
everything else from this cart. So, when you go to shut everything down. You can use this cart in conjunction with board or each one separately. And shutting down everything is simply shutting your computer down. So, however you normally go and close your computer or simply just going to minimize everything and then go to Shut Down and Power Off. Make sure you ve saved all of your data. The only connection that you ll need to disconnect, of course, are the 1 or 2 USBs, depending on if you re using the cart and the board or just the board, as well as the VGA that you have going to the projector and the monitor and the idling cable if you ve been using that. They will all stay on this cart here and be available for you as you come in and out of the courtroom.