United Nations Development Programme REQUEST FOR QUOTATION Procurement UNDP Sudan Number: RFQ/DDR/KRT/2010/026 IMPORTANT: ALL CORRESPONDENCE MUST SHOW THE REQUEST FOR QUOTATION NUMBER NAME & ADDRESS OF VENDOR: (please print) DATE: 24 th October 2010 TOTAL RFQ PRICE () [in words and figures] Dear Sir / Madam, You are kindly requested to submit your quotation for the following Fabricated Furniture for CSAC Project- East Sudan in accordance with the minimum technical specifications enclosed not later 12:00 hours, on November 01, 2010. 1. Quotations submitted by hand /mail should be in sealed envelopes, sent to the following address: UNDP/DDR Procurement Unit House no. 7, Block 5, Gamaa Avenue Khartoum Tel: 0155773931- Fax: 18377128 E-mail: sudanddr.bids@undp.org 2. Quotation submitted by e-mail, should be sent to the following e-mail address: sudanddr.bids@undp.org 3. E-mail subject line shall indicate RFQ reference: (RFQ/DDR/KRT/2010/026) - Fabricated Furniture for CSAC Project- East Sudan. 4. Offers shall be received before the deadline indicated above. Item Generic Description [incl. Technical specifications, quality and special features required] Quantity 1. Fabricated Furniture for CSAC Project- East Sudan Per Attached Annex 1 as per enclosed Technical Specifications and drawings (Annex 1 ) Delivery Term, Place TERM AND CONDITIONS LOT1: - Girgir Police Station, Kassala State - Abu Talha Police Station, Kassala State LOT2: - Doka Village Doka, Galabat Women Centre, Gedarif State LOT3: - Agig village, Agig women center, Port Sudan State - Warareef Village, Agig women center, Port Sudan State - Warareef women center, Port Sudan State Payment Terms Validity of Quotation Goods and Services will be paid in upon delivery, submission of suppliers invoice according to UN General Conditions of Contract for Goods. 60 days from deadline for submission of offer
Preliminary Examination - Completeness of quotation. Delivery Date Currency of quotations/offers Request for clarification Warrantee General Terms and Conditions Eligibility and Evaluation Criteria Partial bids permitted 1 Partial bids not permitted (Each bid will be evaluated separately) Please indicate earliest date of availability for requested Goods/Services: : Number of days/weeks from notification of award of contract. NOTE: Only offers stating availability date of One Month or shorter will be considered for evaluation purposes Offers submitted by national suppliers shall be nominated in Sudanese pounds () Bidders requesting clarification of any of the items, technical Requirements or conditions stipulated in this RFQ shall communicate in writing with UNDP office. Only requests for clarification received at least 96 hours prior to the deadline for submission of offers will be entertained. Replies to any requests for clarification will be transmitted to all bidders at sudanddr.bids@undp.org All equipment provided should have one year warrantee against manufacturing defects. All installed components should have three months warrantee against installation defects. This RFQ is subject to UN General Conditions of Contract for Goods available at www.sd.undp.org//bids, which can also be provided upon request. Evaluation of offers will be base on the following: item Description Requirement 1. Previous experience in production of fabricated At least 3 years furniture 2. Complete Submission Complete bid - Submission form Completed and signed RFQ Submission Form (Annex 2) submission form - Acceptance of general terms and conditions of the RFQ 3. Timely bid Submission Not later than 12:00 hours, on 1 st November 2010 4. Validity of offer 60 days 5. Delivery Date & Place As per attached Annex 1 6. Conformity to the technical specifications 7. Aggregate cost of the bid Please note that partial bid is permitted, therefore each bid will be evaluated separately. IMPORTANT: In order to be considered for evaluation purposes, your offer shall include the following information: Bidders are requested to clearly indicate the technical characteristics or the description of goods, and services offered. Supporting technical documentation: Bidders are requested to include in their offers all necessary supporting documentation (i.e. company profile, technical brochures, maintenance program, warranty, etc.) to allow the evaluating committee to identify the quality of the goods/services offered. Yours sincerely, ON BEHALF OF UNDP NSUDAN NAME: Galal Mahdi FUNCTIONAL TITLE: Procurement Associate, DDR SIGNATURE: DATE: 24 th October 2010
Annex 1 Price Schedule The Price Schedule must provide a detailed cost breakdown All prices /rates quoted must be inclusive of all taxes, since the United Nations, including its subsidiary organs, is exempted from taxes LOT (1) 1. Fabricated Furniture for Girgir Police Station - Kassala State Delivery Place : Locality: Talkouk Girgir Village, Girgir Police Station Furniture required Quantities& specification Iron Tables (120*70*80 - length, width, height) cm Columns/legs should be made of 2.5 inch circular Meetings table 240*100*90 cm (length, with, height) wooden Moski.(the Columns should be made of 2.5 inch circular black pipes framed with 4*8 cm black tube and supported by 1.5 inch black angle lines at 30 cm spacing both sides - Mesh. Ensure binding for the block board then support the wooden block board by bolts. Iron chairs 45 45 45 and 45back rest (all cms) heavy pipe 1 inch black tube covered with plastic cords (the chair legs should be made of one inch black pipes supported with 1inch black pipes all round one six inch from sitting area) Cabinet (120 60 40 - height, depth wide) cm heavy 6/10 iron sheet with 4 shelves. The Columns/legs should be made of 4*8 cm black squire tube supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. TOTAL Unit of Quantity Measure Unit 4 Unit 1 Unit 19 Unit 4 Unit Price 2. Fabricated Furniture for Abu Talha Police Station - West Kassala, Kassala State Delivery Place : Locality: West Kassala, Abutalgha Village, Abu Talha Police Station Furniture required Quantities& specification Iron Tables (120*70*80 - length, width, height) cm Columns/legs should be made of 2.5 inch circular Meetings table 240*100*90 cm (length, with, height) wooden Moski.(the Columns should be made of 2.5 inch circular black pipes framed with 4*8 cm black Unit of Quantity Measure Unit 4 Unit 1 Unit Price Total Total
tube and supported by 1.5 inch black angle lines at 30 cm spacing both sides - Mesh. Then support wood block board by bolts) Iron chairs 45 45 45 and 45back rest (all cms) heavy pipe 1 inch black tube covered with plastic cords (the chair legs should be made of one inch black pipes supported with 1inch black pipes all round one six inch from sitting area) Cabinet (120 60 40 - height, depth wide) cm heavy 6/10 iron sheet with 4 shelves. The Columns/legs should be made of 4*8 cm black squire tube supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. TOTAL Unit 19 Unit 4 Indicate Delivery Date * Note: In case of discrepancy between unit price and total, the unit price shall prevail. LOT (2) 1. Fabricated Furniture for Women Center in Galabat- Gedaref State Delivery Place : Locality: Galabat East Doka Village Doka Women Centre, Furniture required Quantities& specification Unit of Measure Quantity Iron Tables (120*70*80 - length, width, height) cm Unit 2 Iron Tables (200*100*80 - length, width, height) cm Unit 6 Cabinet (120 60 40 - height, depth wide) cm heavy Unit 1 6/10 iron sheet with 4 shelves. The columns/legs should be made of 4*8 cm black squire tube supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. Iron chairs 45 45 45 and 45back rest (all cms) Unit 40 heavy pipe 1 inch black tube covered with plastic cords (the chair lags should be made of one inch black pipes supported with 1inch black pipes all round one six inches from sitting area) TOTAL Unit Price Total Indicate Delivery Date * Note: In case of discrepancy between unit price and total, the unit price shall prevail.
LOT (3) Fabricated Furniture for Women Centers in Red Sea State 1. Fabricated Furniture for Agig Women Center Delivery Place : Locality: Agig Agig village, Agig women center, Furniture required Quantities& specification Iron Tables (120*70*80 - length, width, height) cm heavy iron sheet 6/10 with three drawers. the Iron Tables (200*100*80 - length, width, height) cm Cabinet (120 60 40 - height, depth wide) cm heavy 6/10 iron sheet with 4 shelves. The columns/legs should be made of 4*8 cm black squire tube supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. Iron chairs 45 45 45 and 45back rest (all cms) heavy pipe 1 inch black tube covered with plastic cords (the chair legs should be made of one inch black pipes supported with 1inch black pipes all round one six inches from sitting area) TOTAL Unit of Quantity Measure Unit 2 Unit 6 Unit 1 Unit 40 Unit Price Total 2. Fabricated Furniture for Warareef Women Center Delivery Place : Locality: Doordeeb Warareef Village, Warareef Women Centers Furniture required Quantities& specification Iron Tables (120*70*80 - length, width, height) cm heavy iron sheet 6/10 with three drawers. the Iron Tables (200*100*80 - length, width, height) cm Cabinet (120 60 40 - height, depth wide) cm heavy 6/10 iron sheet with 4 shelves. The columns/legs should be made of 4*8 cm black squire tube Unit of Quantity Measure Unit 2 Unit 6 Unit 1 Unit Price Total
supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. Iron chairs 45 45 45 and 45back rest (all cms) heavy pipe 1 inch black tube covered with plastic cords (the chair legs should be made of one inch black pipes supported with 1inch black pipes all round one six inches from sitting area) TOTAL Unit 40 3. Fabricated Furniture for Eisse Women Center Delivery Place : Locality: Halayeb Eisse Village, Eisse Women Center Furniture required Quantities& specification Iron Tables (120*70*80 - length, width, height) cm heavy iron sheet 6/10 with three drawers. the Iron Tables (200*100*80 - length, width, height) cm Cabinet (120 60 40 - height, depth wide) cm heavy 6/10 iron sheet with 4 shelves. The columns/legs should be made of 4*8 cm black squire tube supported with 4*8 cm black squire tube. Add 1.5 inch angle line for sliding rails for the drawers that cannot fall out. Iron chairs 45 45 45 and 45back rest (all cms) heavy pipe 1 inch black tube covered with plastic cords (the chair legs should be made of one inch black pipes supported with 1inch black pipes all round one six inches from sitting area) TOTAL Unit of Quantity Measure Unit 2 Unit 6 Unit 1 Unit 40 Unit Price Total Indicate Delivery Date * Note: In case of discrepancy between unit price and total, the unit price shall prevail.
Annex 2 BID SUBMISSION FORM To: The procuring entity UNDP, DDR- Sudan Dear Sir / Madam, Having examined the RFQ Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer Fabricated Furniture for CSAC Project East Sudan in conformity with the said bidding documents for the sum of [total bid amount in words and figures] as may be ascertained in accordance with the Price List attached herewith and made part of this Bid. We undertake, if our quotation is accepted, to deliver the goods in accordance with the delivery schedule specified in the RFQ document. We agree to abide by this Bid for period of [60] days from the RFQ closing date, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. We understand that you are not bound to accept any Bid you may receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signature Name of Firm: E-mail Address and Phone number: Address: Date Month Year Signature. [in the capacity of] Duly authorized to sign the Bid for and on behalf of............................