Jewellery Management Solution Introduction:- Jewellery business has been a traditional business in India. Considering its vast market and changes in people s tastes, the industry has evolved so much over the years. There are different ways of purchase and sales practices followed and there are several ways of manufacturing jewellery of different purity, different designs along with constantly changing gold rates make this business unique. With this Jewellery Management Solution, a jeweller will be able to maintain accounting and inventories effectively. Main Features of Jewellery Module:- 1. Manage different type of Purchase A. Client Purchase B. Dealer Purchase C. Exchange Purchase 2. Manage different type of sales A. Client Sales B. Dealer Sales 3. Manage Gold and Silver Rates on every voucher 4. Generate sales orders 5. Manage salesman commission 6. Manage counter wise sales 7. Manage counter wise Stock 8. Manage complete working of Gold smith
A. Placing order for ornaments B. Issuing Gold bullion for ornaments C. Receiving gold ornaments from Gold smith D. Maintain gold smith labour E. Stock of gold with Gold smith F. Pending order list with Gold smith G. Both Gold basis and Labour basis work 9. Different MIS Reports How to start Jewellery Module with Tally.ERP9? 1. Paste the Jewellery Management.tcp in Tally.ERP9 folder 2. Open Tally configuration setting file 3. Go to - Use TDL = YES 4. Paste tcp under it AS TDL = Jewellery Management.tcp 5. Save file 6. Run Tally.ERP9 7. Go To F11Features Press F6 add on Features 8. Enable Jewelers Management to YES
9. Create company set up for Jewellery to YES 10. Accept the screen module is ready to work. Note:-Setup for jewellery management will be run every time after new release.
The following Thing is mandatory to go with Jewellery management:- F11 Features to be enabled F2 : Inventory Features :- Say YES to followings:- o Integrates Accounts and Inventory o Allow zero value Entries o Maintain Multiple Godowns o Use Actual & Billed QTY o Allow Purchase Order Processing o Allow Sales order Processing o Allow Job Order Processing o Allow Invoicing o Enter purchases in invoice Format o Use Material IN/Out
Mandatory Voucher Type:- Client Purchase under Purchase Voucher type Client sale under Sales Voucher type Counter Transfer under stock journal Dealer Purchase under Purchases Dealer Sales under sales Exchange Voucher under sales order Material in voucher type Material out Voucher type Job work Out Order
How to activate Gold smith working? User have to set the following voucher types as Material IN:- Use for Gold smith working = YES Use for Gold smith Consumptions = YES
Material Out:- Use for Gold smith working = YES Mandatory Stock Groups:- A. Diamonds for Diamonds items B. Gold ornaments for all type of gold ornaments items C. Nugs.- For all type of nugs items D. Pure for Pure Gold and Pure Silver items E. Silver ornaments for all type of silver ornaments items
Note While creating Gold Ornaments Stock Group Say Yes to Used for Ornaments. a sub screen will appears:- Define here standard purity in carats
It will help the user at the time of sales Invoice for auto calculations of Gold rates for different carats of gold ornaments
Mandatory Godowns:- Creating unit of measures:-
Now start creating masters:- 1. Go to Quick Setup 2. Go to Jewellery Setup 3. Press and view the screen below for jewellery setup
4. Press Gold ornaments menu to create masters for gold jeweler 5. Note:- For every selling item user have to use main unit of measures in gms and alternate unit in Nos where 1 Nos = 1 GMS always as above 6. For Silver ornaments go to Silver ornaments menu
7. For Different Nug use NUG menu 8. For diamond use Diamond menu 9. For Karigar [Gold smith] use Karigar Menu as below
10. For agents/salesman creations go to agents/salesman menu
11. Press create
12. For different counter creations go to Counter menu and press it
13. For counter stock locations go to Counter/Godowns menu press it 14. Crete different counter of a locations as appearing below:- 15.
16. For Creating Gold smith sites go to Karigars Locations 17. Select gold smith one for creating gold smith locations enabling Our stock with Third party to YES
How to Handle Jewellery Voucher? Go to Jewellery vouchers:-
Here are Sales vouchers:-
Here are Purchase Vouchers:- Here is Gold smith working as Here is menu for Counter Transfer:-
How to handle different purchases?
Client Purchase:- Press Client Purchase menu Client purchase voucher appears:- Today Gold Rate: - fill here gold rate of 24 carat for a day on which date, invoice is being issued Today silver rate: - fill here silver rate for a day on which date, invoice is being issued Name of items: - select here Old jewellery item you may create it as
Godown from where the goods will be stored Gross Weight: - Write here the Gross weight of Old jeweler
Purity :- write here the % of Purity in old Gold Ornaments Actual and billed qty will auto be filled Rates: - Here is auto calculations of Rate picked from Today Gold Rate
Amount will be auto calculated Save the voucher
Dealer Purchase:- Select supplier name
Fill the today gold and silver rate
Select item name here is Rings and Tops Fill the location to where the goods will be stored Purity settled: - write here the % of purity in gold ornaments purchased from the dealer. Wastage: - write here the settled wastage with dealer in gold ornaments Gross settled: - this will come from Purity settled + Wastage. The payment or gold exchange will be settled on this weight and in Weight Stock will go in actual stock Weight Stock write here the actual weight of gold ornaments purchased from dealer
Nos :- Write here Number of Items. These will auto set at actual and billed quantity Now for another items - tops Save the screen
Client Exchange:- If the client want to purchase the gold ornaments in exchange of old gold ornaments then user will use this voucher. User will book the order for a Buyer as below:-
Select the carat of gold ornaments to be ordered
Write the nos of items Weight of rings on orders Auto filled in actual and billed qty Auto filled Rates and amount column
Go to enter Details:- Write YES here a sub screen will appears. User will write here the details of old jewellery purchasing in exchange of new order.
Select old gold ornaments. Write weight and purity in old gold ornaments
The details filled in above will auto be entered in Purchase Voucher of old gold ornaments while saving this voucher
How to Handle Different Sales?
Client Sales:- Select Agent: - if there are many salesmen at shop user may select the name of salesman or not applicable - This will give you a report salesman wise sales and commission Select counter: - on which counter of the shop, sales has been made select here name of counter or not applicable as you wish. This will give you a report counter wise sales report and counter wise Stock Report. Write Buyer name, today gold rate or silver rate Select items
Counter one location will auto be selected here Select the purity in carat in gold ornaments
Nos write the qty in nos you are selling Polish or wastage: - write here in Gms polish or wastage to be charged from buyer Labour: - write here the value of labour to be charged from Buyer weight :- write the weight of item tops here Rest will be auto calculated
Enter details: -set it No if it is not in lieu of exchange. If the sale is exchanged by old gold ornaments you may view the details here by saying it YES.
Accept the screen
Dealer Sales:- Note :- Its working is same is in Dealer Purchase
How to transfer Stock to different Counters? Go to counter transfer Press it
Destination godown select the counter to where the stock is being transferred
Name of items: -select the name of items being transferred
Godown: -from where the stock is being transferred
Nos:- write the qty in Number to be transferred
Weight : - write weight of items to be transferred
Rest will be auto Save screen
The goods has been transferred to counter one
How to handle Gold Smith Working? Placing orders: - User will use this menu when he will order to goldsmith for some manufacturing ornaments. Note:- it is optional menu. If user does not want to use Placing orders, he may directly use Receive Ornaments menu to receive the ready ornaments from gold smith by selecting order no. as not applicable while using Receive ornaments menu or Material in Voucher
Party name: - Select the name of gold smith to whom order is being placed
Write the order number:-
Select mode: - select the settled mode whether labour of the ornaments to be manufactured will be paid in cash or will be exchanged in gold. Select Gold Basis here Name of items: - write the name of items to be ordered
As soon as, you will select the items a sub screen will appears asking for
Item allocations for order number selected in main voucher Track components: - User have to always keep it No Save the voucher order has been placed Transferring Gold bullion through Material out Voucher:- Go to menu Issue Gold under gold smith working menu Press it Material out voucher type will appear
Party name: - Select name of Gold smith to whom the gold are being transferred Destination godown :- Select the location of Goldsmith to where the gold is being sent for gold ornaments
Rest of all will be filled as appear in the screen below:-
Save screen Gold has been transferred to gold smith
Receiving Gold ornaments from Gold Smith:- Go to Receive Ornaments under Gold smith working menu Press it
Party name : -Select name of gold smith from whom the ornaments has to be received against gold issued
Select order number on supplements details windows against which gold ornaments are being received or if no order has been placed, you have to select not applicable at order field.
Consumptions godown : -select location of Gold smith from where the gold ornaments are being received
All transactions will be auto. As you go to name of item a sub screen will appears
Consider as Primary item: - if it is yes this will be treated as main product or if it is No and Consider as Scrap is Yes then it will be treated as scrap Comes out the screen and view the main screen
Go to Consumptions Details Enter Consumptions Details: - if you want to consume the components of gold ornaments received here say it yes
Select old ornaments or gold bullion or Gold pure here for consumptions
As user will proceed further on item sub screen will open for main product for which gold bullion is being consumed select items of gold ornaments
Save screen ornaments have been received Note:- if you select Labour basis form Select Mode, the you will also provided a new field for auto entry of labour to be paid to gold smith on the jewellery made from gold smith and field of wastage will be deactivated.
Go to Job Work expenses under Gold smith working menu Press it
This voucher is being used for labour charges of gold smith if the gold ornaments is being manufactured on Labour basis not gold exchange basis
Create labour charges items with Treat all sales as manufactured as above
Labour has been posted