Date: June 21, 2016 Ref.: Subject: RFQ/16/103 Request fr Qutatins fr Radi Prductin and Bradcast Services In Ond and Ed States, Nigeria The Internatinal Fundatin fr Electral Systems (IFES), invites yur firm t participate in this cmpetitive slicitatin fr pricing, delivery, and terms f ptential sale f the fllwing services fr the IFES ffice in Nigeria. IFES reserves the right t reject any and all ffers, t add, delete, r mdify any element f the slicitatin at any time withut prir ntificatin and withut any liability r bligatin f any kind. This RFQ des nt bligate IFES t enter int a cntract nr des it bligate IFES t pay any csts incurred in the preparatin f submissin f any Respnse. BACKGROUND IFES is an independent, nn-gvernmental rganizatin (NGO) with headquarters registered in the United States f America. IFES supprts citizens rights t participate in free and fair electins. Our independent expertise strengthens electral systems and builds lcal capacity t deliver sustainable slutins. As the glbal leader in demcracy prmtin, we advance gd gvernance and demcratic rights by: Prviding technical assistance t electin fficials Empwering the underrepresented t participate in the plitical prcess Applying field-based research t imprve the electral cycle Since 1987, IFES has wrked in ver 145 cuntries frm develping demcracies, t mature demcracies. DESCRIPTION OF SERVICES In rder t prmte vter educatin and peaceful electins, IFES seeks t prduce and bradcast radi jingles/public service annuncements (PSAs) and radi dramas fr the upcming Ed & Ond State Electins scheduled fr September 10 and Nvember 26, respectively. Fllwing are the details f the services required: COMPONENT 1: PRODUCTION OF RADIO PRODUCTS Fur 60-secnd PSAs Tw 5-10 minute radi dramas
Descriptin/ Specificatin f Service Prductin f 60 secnd radi jingle/psa educating vters abut the 2016 Gubernatrial electins in Ed and Ond states. The cntent f the jingles will be unique fr each lcatin. Quantity 4 Radi Jingles fr bth state electins wuld fllw the fllwing guidelines: Ed State: Tw jingles: ne in English and anther in Pidgin language Ond State: Tw jingles: ne in English and anther in Yruba language The selected vendr will: Draft English language scripts fr jingles fr each f the State electins as listed abve, as well as Pidgin and Yruba language script fr each applicable state, based n vter infrmatin and messages prvided by IFES. The radi PSA shall cntain mtivatinal, infrmatinal and gender messaging cmpnents. The cntent f the PSA will be guided by IFES and shuld include messages n: The imprtance f the electral prcess and participatin; Imprtance f peaceful participatin in the electral prcess (Need t shun acts vilence during the electral prcess) New INEC vting prcedures, secrecy f the ballt, electin dates and ther vter infrmatin. Prvide actrs/actresses, prfessinal crew, recrding and editing equipment and any music required fr the spt. Any music used in the jingle shuld nt be riginal, but vendr must wn the rights fr the music; Prduce and recrd jingle and prvide 4 high-quality cpies t IFES n CD fr disseminatin (2 CDs fr each state cntaining the bilingual jingles); Prvide peridic and final editing f the files and insert any effects as requested by IFES; and Wrk clsely with IFES Nigeria n all aspects f the prject. Prductin f 5-10 minute radi drama/psas educating vters abut the vting prcedure f the 2016 Gubernatrial electins in Ed and Ond states. Scripts will be state-specific. Ond State: Ed State: One radi drama, in English language One radi drama, in Pidgin language The selected vendr will: Draft English and Pidgin language scripts fr the radi drama, based n vter infrmatin and messages prvided by IFES. The radi drama shall cntain mtivatinal, infrmatinal and gender messaging cmpnents. The cntent f the Radi drama will be guided by IFES and shuld include messages n: New INEC vting prcedures (Accreditatin & Vting Simultaneusly); The imprtance f the electral prcess and participatin with fcus n wmen, yuth and PWDs participatin; 2 Page 2 f 6
Imprtance f peaceful participatin in the electral prcess (Need t shun acts vilence during the electral prcess); and Secrecy f the ballt, electin dates and ther vter infrmatin. Prvide actrs/actresses, prfessinal crew, recrding and editing equipment and any music required fr the spt. Any music used in the drama shuld nt be riginal, but vendr must wn the rights fr the music; Prduce and recrd the drama, and prvide 3 high quality cpies (3 CDs with all f the radi drama recrdings) t IFES fr disseminatin; Prvide peridic and final editing f the files and insert any effects as requested by IFES; and Wrk clsely with IFES Nigeria n all aspects f the prject. The estimated delivery dates fr prductin are as fllws; Radi jingles and drama fr Ed State Gubernatrial electins: August 1, 2016 Radi jingles and drama fr Ond State Gubernatrial electins: August 29, 2016 COMPONENT 2: BROADCASTING Radi airtime fr anti-vilence radi PSA jingles & dramas in Ed & Ond States 60 secnd jingles: 240 slts ttal (120 per state) 5-10 minute radi dramas: 60 slts ttal (30 per state) Services t be Supplied Bradcasting f PSA jingles abut 2016 Ed & Ond gubernatrial electin Bradcasting f radi drama abut 2016 Ed & Ond gubernatrial electin Descriptin/Specificatin f Services Statewide radi bradcasting f tw 60-secnd PSA jingles per state, in Ed & Ond States. The jingle must be aired during peak time. In the qute, please specify the radi statins t be used fr the bradcast and the times f day when they will be aired. Statewide radi bradcasting f 5-10 minute radi dramas, in Ed & Ond State. In the qute, please specify the radi statins t be used fr the bradcast and the times f day when they will be aired. Quantity Ed: 120 60-sec. slts Ond: 120 60-sec. slts Ed: 30 5-10 min. slts Ond: 30 5-10 min. slts The cntents must be aired in at least tw lcal radi statins in each state fr wider cverage. The estimated delivery dates fr bradcast are as fllws: Bradcasting f radi jingles and dramas fr Ed State Gubernatrial electins: August 5 September 9, 2016 Bradcasting f radi jingles and drama fr Ond State Gubernatrial electins: September 2 Nvember 25, 2016 Page 3 f 6
COMPONENT 3: MONITORING Bradcast mnitring f anti-vilence radi PSAs and dramas fr Ed & Ond State Electin The vendr will be respnsible fr mnitring and reprting n the airing f the radi jingles and the radi dramas. Mnitring will include: Official Certificates f Bradcast verifying actual airtime at the designated dates, times and statins. Final reprting t IFES regarding verificatin as well as data and dcumentatin n radi listeners at the time f the jingle/drama. Where exact data culd nt be prvided, the vendr shuld prpse alternative surces and estimates that culd be used t mnitr reach. Vendr may utsurce media mnitring activities as apprpriate. Detail n the cst and selected cmpany shuld be included in the prpsal. REQUIREMENTS Prspective cntractrs must submit the fllwing infrmatin in the Respnse: 1. A detailed cst prpsal in Nigerian Naira (NGN), with all applicable taxes/charges clearly identified, prvided against each f the categries f services described in this request. Please nte that IFES is exempt frm VAT in Nigeria, and exclude VAT frm yur qutatin. 2. A detailed prductin, bradcast & mnitring timeline that aligns with the Descriptin f Services utlined abve. 3. A cntact name, email address, and telephne number t facilitate cmmunicatin between IFES and the prspective cntractr. 4. General infrmatin abut the cntractr s histry and experience. 5. If a gvernment, its agents, r agencies, have an wnership r managerial interest in the cmpany, the prspective cntractr must indicate this when submitting its ffer. Failure t d s will result in the prspective cntractr s ffer being remved frm cnsideratin. 6. A brief utline f the cmpany, including: a. Full legal name and address f the cmpany r individual; b. Crprate and tax registratin dcuments c. Full name f the legal representative (president r managing directr) f the cmpany (nt applicable fr individuals); d. Name f any individuals r entities that wn 50% f mre f the cmpany; e. Year business was started r established; and f. U.S. cmpanies must indicate if they are a registered Small Business (Wman wned, Veteranwned, Minrity-wned, Disabled, Service Disabled Veteran-wned) 7. The prspective cntractr must disclse in writing with its Respnse any subcntracting that will take place under an award. Failure t disclse subcntracting relatinships will result in the prspective cntractr s ffer being remved frm cnsideratin. 8. Detailed descriptin f past experiences prviding similar services t internatinal NGOs. 9. Names, addresses, and telephne numbers f three business references, and apprval t cntact the listed references. IFES reserves the right t request and check additinal references. 10. Prspective cntractr must be legally registered under the laws f the cuntry in which they are rganized and pssess all licenses, permits and gvernment apprvals necessary fr perfrmance f the wrk. All Respnses shall be in the English language. Page 4 f 6
EVALUATION IFES will evaluate bids based n the fllwing criteria: Price: 40% Respnsiveness t RFQ requirements: 30% Detailed Prductin/Bradcast Timeline 20% Experience & past perfrmance: 10 % Evaluatin Criteria Grading fr Each Criterin: Highly Exceeds Expectatins 5 Pints Slightly Exceeds Expectatins 4 Pints Meets Expectatins 3 Pints Meets mst but nt All Expectatins 2 Pints Des Nt Meet Expectatins 1 Pint SCHEDULE OF EVENTS & APPLICATION Release f RFQ June 21, 2016 Questins Due June 27, 2016, by 5PM Abuja lcal time Answers frm IFES June 29, 2016 RFQ Clses Respnses Due July 5, 2016, by n later than 5PM Abuja lcal time The schedule nted abve may be changed at any time in the sle discretin f IFES. All cmmunicatin must adhere t this schedule and shall be addressed t the attentin f Ms. Salima Wiggins at swiggins@ifes.rg and Mr. Chris Bassett at cbassett@ifes.rg. All qutes must be n a cmpany s letterhead with the cmpany s cntact name and address. Email submissin shuld have RFQ-16-103 and the service prvider s name in the subject line. IFES will cnfirm receipt f any submissins sent via e-mail. GENERAL TERMS AND CONDITIONS 1. IFES will nly cnsider respnsive Respnses frm respnsible cntractrs fr award. 2. Cllusin is strictly prhibited. Cllusin is defined as an agreement r cmpact, written r ral, between tw r mre parties with the gal f limiting fair and pen cmpetitin by deceiving, misleading, r defrauding a third party. 3. Prices quted must be valid fr entire length f the cntract. 4. Unit prices are required and in the case f discrepancies between unit price and ttal price, the unit price will be taken as reference basis in the evaluatin. 5. All prcurement will be subject t IFES cntractual terms and cnditins, and cntingent n the availability f dnr funding. 6. IFES reserves the right t accept r reject any qutatin r stp the prcurement prcess at any time, withut assigning any reasn r liability. 7. IFES reserves the right t accept all r part f the qutatin when awarding the cntract. Page 5 f 6
8. All infrmatin prvided by IFES in this RFQ is subject t change at any time. IFES makes n certificatin as t the accuracy f any item and is nt respnsible r liable fr any reliance n r use f the infrmatin r fr any claims asserted therefrm. 9. IFES reserves the right t require any prspective cntractr t enter int a nn-disclsure agreement. 10. The RFQ des nt bligate IFES t pay fr any csts, f any kind whatsever, which may be incurred by the prspective cntractr r any third parties, in cnnectin with the Respnse. All Respnses and supprting dcumentatin shall becme the prperty f IFES. IFES has zer tlerance fr fraud. Fraud is any act r missin that intentinally misleads, r attempts t mislead, t btain a benefit r t avid an bligatin. If yu have cncerns abut ptential fraud in any way related t IFES prjects, cntracts r activities, please cntact IFES Cmpliance Htline at cmpliance@ifes.rg r at +1 202-350-6791. Page 6 f 6