United Nations Development Programme REQUEST FOR EXPRESSION OF INTEREST (EOI) Pre-Qualification of Suppliers of Stationery and Furniture Items REFERENCE NUMBER: EOI/KRT/15/024 30/04/2015 POSTING DATE: DESCRIPTION: Request for Expression of Interest to pre-qualify suppliers for supply and delivery of following supply areas (Lots) for UNDP and its supported projects throughout the Sudan. 1. Lot 1: Stationary and Office Supplies 2. Lot 2: Office furniture BRIEF DESCRPTION OF TYPES OF GOODS REQUESTED: LOT 1: Stationery Items (Major types only) LOT 2: Furniture Items (Major types only) Please refer to Annex A below Please refer to Annex B below DEADLINE DATE FOR SUBMISSION OF EOI: 07/06/2015 @ 15:00 hours (Local Time) The United Nations Development Programme (UNDP) in Khartoum, Sudan is seeking to pre-qualify one or more suppliers that can provide a full range of above mentioned supply areas (Lots) to UNDP and its supported projects throughout Sudan. For this reason, the UNDP Procurement Unit in Khartoum invites qualified potential service providers to express their interest in Provision of above listed supply areas (Lots). The expressions of interest should express the ability to provide high quality products, including delivery to final destinations throughout Sudan. The Expression of Interest must be received by UNDP at the given address, no later than 07 th June, 2015, 15:00 hours (local time) with all required documentation. This Request for Expression of Interest does not constitute a solicitation. UNDP reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. UNDP also reserves the right to require compliance with additional conditions as and when issuing the final solicitation documents. Submitting a reply to a Request for EOI does not automatically guarantee receipt of the solicitation documents when issued. Invitations to bid or requests for proposals and any subsequent purchase order or contract will be issued in accordance with the rules and procedures of UNDP. The cost of preparing your documents, including all related costs is not reimbursable nor can it be included in your future bid. UNDP will therefore issue respective solicitation documents to qualified companies who obtained the minimum qualifying score (70%) for provision of above mentioned supply areas (Lots). In order to be considered as a potential supplier, interested companies should submit their Expression of Interest including the following information:
Comprehensive company/ firm profile, include products proposed by the company/ firm to conduct the relevant component by lot or part thereof) not to exceed 15 pages. Copies of original documents defining the constitution or legal status, place of registration and principal place of business. Financial reports for past two years, demonstrating the financial soundness of your company / firm. Documents to verify company/ firm work experience with similar projects in the concerned supply area (Lot). A specific listing of engagements, current or prior, in UN, UNDP and or UNDP funded activities, if any. A description of the nature and extent of activities similar to the selected component area (lot) that the firm has provided to former clients and contact details for further information on those contracts / Purchase Orders (POs). Supplier contact information (full name and address, country, telephone and fax numbers, e-mail address, website and contact person); and Brochures and other supporting materials describing offered products within supply area (Lot) with its dimension/technical specs supplied with relevance to the subject Reference list for previous deliveries of similar items/categories At least two letters of Recommendations. Annual number of contracts with its values for the last two years List of managerial personnel and other full time staff members qualified and competent involved sales personnel. Ownership status (sole owner, partnership, or corporation) supported by legal documentation. State additional services and benefits that make your company/ firm unique. Company/ Firm Preferences: Suppliers must indicate which categories (1-2) they wish to bid for. Lot 1: Lot 2: Stationary and Office Supplies. Office furniture In order to qualify for the bidding process for described goods, firms will be evaluated based on below evaluation criteria Criteria Bench Mark Marks Minimum of two years - 0 if company profile is missing Years of establishment - 3 marks if company profile submitted and company have 3 years or more since registration 5-1 mark for any additional year (max. of 2 years making total of 5 years) Background experience At least two years in supplying relevant items - 0 if registration document less than 3 years 20
Relevant experience Clients reference Financial Health Registration / legal status of supplier - 14 marks if company have 3 years or more since registration - 3 mark for any additional year (max. of 2 years making total of 5 years) At least 3 years + number of orders of same type of supplies completed during the last two years - 0 marks if no relevant experience - 20 marks if have 3 years of relevant experience - 5 marks for each additional year (max. of 2 years making total of 5 years) Certificate of satisfactory completion of delivery during the last two years, - 0 marks if no reference - 15 marks if provide at least 3 references - 5 marks for additional reference (s) Annual turnover in the last two years (to be supported by financial reports): - 0 marks if less than 1.50-8 marks if inventory turnover ratio 1.50-7 marks for ratio above 1.50 Legal status and registration certificates with appropriate government authority - 0 marks if not provided - 10 marks if provided 30 20 15 10 Minimum qualifying marks for suppliers should be 70 marks Any requests for clarifications regarding the (stationeries and supplies should be sent to the email address: fikri.albashir@undp.org, and any requests for clarifications regarding the office furniture should be sent to the email address: mona.ibrahim@undp.org 5 days before the closing date above. Responses will be published on the UNDP website http://www.sd.undp.org The Expressions of Interest must be submitted in sealed envelopes in hard copy to the following address: Ref: EOI/KRT/015/024 UNDP Procurement Unit House No. 7, Block No. 5 Gama a Avenue Khartoum Sudan Or sent by e-mail to dedicated email: inquiry.procurement.sd@undp.org. The subject in the email should read EOI reference number (EOI/KRT/15/024). For more information on UNDP in Sudan, please consult the CO Website Sudan http://www.sd.undp.org Disclaimer: This is to make it clear that by no means this is an offer to the supplier to sign a contract. This a standard UNDP procedures to update the roster of suppliers that are capable of supplying the requested stationery and furniture. Annex A No. Description Unit 1. Adhesive Tape (Transparent), 0.75" x108" 2. Binder 2 rings, with opening and closing triggers, 50.8mm embossed carton, white with linen finish, 28.5 x 35 x 8 cm 3. Binder Clip, Metal Small 19mm, pack of 12 Pack
4. Binder Clip, Metal Small 32mm, pack of 12 Pack 5. Binder Clip, Metal Small 51mm, pack of 12 Pack 6. Box File (Arch Lever File, small, 4 mm); Kent or equal 7. Box File (Arch Lever Files, Large, 8 mm), Kent or equal 8. Calculator, desk type, big liquid crystal display, 14 digits dual powered solar and batteries, 9. CD/ DVD Covers (Pocket), Double sided to accommodate two CD/DVD, Pack of 25 Pack 10. Compact Disk Recordable (CD-R), 700 MB, 52X or higher specs 11. Compact Disk Re-Writeable (CD-RW), 700 MB, 52X or higher specs 12. DVD + R 4.7 GB, 16X or higher specs 13. DVD + RW, 4.7 GB, 16X or higher specs 14. Eraser, white for pencil 2 x 1 x 4 cm 15. Flash Disk (Memory Stick), 2 GB, 4 GB, 8 GB, 16 GB and 32 GB 16. Glue stick nontoxic, no solvents, for use on paper, card board and photos, dries clear, wrinkle free, 20g 17. Highlight Pen (yellow, green, orange & pink), set of 4 Set 18. White Board Marker erasable, black, Blue, green and red - Large 19. Marker permanent, black, Blue, green and red - Large 20. Marker permanent, black, Blue, green and red - Medium 21. 22. Memo pad, ruled A4 paper, 21 x 92.7cm, 70 sheets pure cellulose white, stiff cardboard back, stapled on the short side 60 g 70 g 80 g Memo pad, ruled A4 paper, 21 x 92.7cm, 70 sheets pure cellulose Yellow, stiff cardboard back, stapled on the short side 60 g 70 g 80 g 23. Paper Clips large Box 24. Paper Clips medium Box 25. Paper Clips small Box 26. Pencils HB 27. Pens, Ball point, fine point Reynolds or equal (Red, black & Blue colors) 28. Pens, Ball point, medium point Reynolds or equal (Red, black & Blue colors) 29. Photocopy Paper, White, A4, Size (210mm x 297mm), weight 80 gm, each ream 500 sheets 30. Plastic cover sheet protectors, transparent, Box of 100 Box Ream 31. Plastic Folders with transparent cover (350 x 230mm) 32. Ruler, plastic 30 cm 33. Soft Felt Pens, black, blue, red or green, fine or medium 34. Staples No.16 Heavy duty, 23/10 (box of 1000) Box 35. Staples, zinc plated antirust size No.8 for 6mm staplers, 2000 staple Box 36. Writing Pad, white, size 148 x 210 cm (A5), 50-70 sheets, 60-70 GSM 37. Calculator, desk type, big liquid crystal display, 14 digits dual powered solar and batteries, percentage and squared root keys, memory, auto power off. 38. Correction fluid, 20 ml quick dry covers type write, handwritten and photocopy correction 39. Envelope opener, steel 230mm 40. Flip Chart Paper Pad, 80-90 GSM, 27.6" x 39.4" 41. Flip Chart Stand portable 27.6" x 39.4"
42. Index dividers (partitions) - Colored, set of 5 Set 43. Ink pad refill, black, blue, Red 44. Ink/stamp pad, black, blue, Red 45. Post it 3.5" x 3.5" x3.5" (multi Colored) pack 46. Lead -pen Refills (HB O.5), Automatic 47. Magazine file (holder), for holding A4 size documents 48. Packing Adhesive Tape, brown waterproof, burst and stretch resistant, PVC, 50 X 66 MM, 49. Pencil colored, box of 24 Box 50. Pencil lead refills (HB 0.5), Box of 12 Box 51. 52. 53. Pencil sharpener, desk type, one hole, see through shaving receptacle, manual with fixing hook Pencil Sharpener, easy grip, wedge-shaped, aluminum for pencils and crayons, one hole, chisel hole shape Photocopy Paper, White, A3, Size (297mm x 240mm), thickness 80 gsm, each ream 400 sheets Ream 54. Post it book marker yellow, blister of 50 size 2" x 1.5" Blister 55. Post it book marker yellow, blister of 50 size 3" x 3" Blister 56. Post it book marker yellow, blister of 50 size 3" x 5" Blister 57. Protector document, Plastic Pocket U Shape 100 per box Box 58. Push pin easy grip, 1/2 inch plastic head steel pin, 24 per box Box 59. Registration book (21cm x 15cm) used for acknowledgement for receipt of document or items 60. Scissors, office stainless steel, 105 x 70 cm 61. Stable remover, steel jaws for extra strength, wide finger tabs, with textured non-slip surface 62. Stackable mail trays, grey, metallic mesh, triple layer (set of 3 pieces) Set 63. Stapler, heavy duty 100 sheet, rear loading adjustable paper guide, no skid rubberized base, throat depth 63 mm 64. Stapler, office plastic or metal, load full capacity 100, 24/6 staples, capacity 3mm 65. Tape Dispenser, hand held 66. Tape Dispenser, Large Size 67. 68. Two Hole Puncher, heavy duty, 8cm spacing, capacity 2mm punches 25 sheets, removable chip tray, calibrating center guide mid Two Hole Puncher, heavy duty, 8cm spacing, capacity 5.5mm punches 60 sheets, removable chip tray, calibrating center guide mid 69. Binding machine plastic spirals (combs) 14 mm, box of 100 Box 70. Binding machine plastic spirals (combs) 22 mm ; box of 50 Box 71. Binding machines plastic spirals (combs) 12.5 mm, box of 100 Box 72. Binding machines plastic spirals (combs) 8 mm, box of 100 Box 73. Cork Pin board 60 x 90 cm 74. Cork Pin board 90 x 120 cm 75. Cutter, small, with retractable blade, Enforced Plastic 76. Signature book, standard size 77. Transparent Film for copies, A4 (Pack of 100) Pack
78. White board 120 x 180 cm 79. White board 60 x 90 cm 80. White board 90 x 120 cm 81. White board Eraser Annex B No. Description Unit 1 2 3 4 5 6 7 8 9 Dimensions (mm): L1200 X W700 X H750 or cherry Dimensions (mm): L1500 X W700 X H750 or sherry Dimensions (mm): L1600 X W700 X H750 or sherry Dimensions (mm): L1800 X W700 X H750 or sherry Side return: Dimensions (mm): L900 X W400 X H750 or sherry Side return: Dimensions (mm): L1200 X W400 X H750 or sherry Connection top with metal leg: Left and Right Dimensions (mm): L1100 X W900 X H750 Half round connection top with metal leg Dimensions (mm): L600 X W700 X H750 Connection top 90º Dimensions (mm): 90º X W700 X THK25
10 11 12 13 14 15 16 17 18 19 20 21 4 Drawer Cabinet Dimensions (mm): L410 X W525 X H1315 3 Drawer Cabinet Dimensions (mm): L410 X W525 X H1015 2 Drawer Cabinet Dimensions (mm): L41 X W525 X H710 Wardrobe: Dimensions (mm): L800 X W400 X H1730 Swinging door cabinet Glass Dimensions (mm): L800 X W400 X H1730 Mobile pedestal: Dimensions (mm): L405 X W475 X H650 Mobile pedestal: Dimensions (mm): L405 X W420 X H515 Fixed pedestal: Dimensions (mm): L400 X W415 X H450 Round meeting table: Dimensions (mm): L1000 X W1000 X H750 Conference table: Dimensions (mm): L1800 X W900 X H750 Conference table: Dimensions (mm): L2400 X W1200 X H750 Ergonomic Table (Left and Right) Dimensions (mm): L1600 X W1200 X H750
22 23 21 22 23 24 25 Ergonomic Table (Left and Right) Dimensions (mm): L1800 X W1200 X H750 Coffee Table: Dimensions (mm): L600 X W600 X H450 High Back Chair Swivel / Tilt synchronized mechanism and pneumatic height adjustment. Five star polished metal base with twin wheel casters (for use in ceramic and parquet) Seat and back upholstered with moulded foam and covered with strengthen/ special fabric Injection moulded plastic arms with upholstered pads Dimensions (mm): W620 X D660 X H1130-1220 X SH500-590 Mid Back Chair Swivel / Tilt synchronized mechanism and pneumatic height adjustment. Five star polished metal base with twin wheel casters (for use in ceramic and parquet) Sear upholstered with moulded foam and covered with stretchable fabric Sear with depth adjustable (Flexible back support) Back with stretchable mesh Injection moulded plastic arms with upholstered pads Dimensions (mm): W700 X D650-700 X H1040-1130 X SH450-550 Mid Back Chair Swivel / Tilt synchronized mechanism and pneumatic height adjustment. Five star polished metal base with twin wheel casters (for use in ceramic and parquet) Sear upholstered with moulded foam and covered with stretchable fabric Back with stretchable mesh Injection moulded plastic arms with upholstered pads Dimensions (mm): W720 X D520 X H960-1050 X SH450-550 Chair with Headrest Swivel / Tilt synchronized mechanism and pneumatic height adjustment. Five star polished metal base with twin wheel casters (for use in ceramic and parquet) Sear upholstered with moulded foam and covered with stretchable fabric Sear with depth adjustable (Flexible back support) Back with stretchable mesh Injection moulded plastic arms with upholstered pads Dimensions (mm): W700 X D650-700 X H1270-1340 X SH450-550 Visitor Chair Ø 30 mm tubular sled base frame (for use in ceramic and parquet) Sear upholstered with moulded foam and covered with stretchable fabric Back with stretchable mesh Dimensions (mm): W720 X D520 X H1020 X SH500 each