Byron Optimist Of London "Friends of Youth" Together with London Chess Promotions Present the 26th Annual Grade by Grade Girls and Boys Chess Championship Wednesday, March 28, 2018 At Hellenic Community Centre 133 Southdale Rd.W. London, ON.
Registration Package Dear Chess Coach, We are proud to continue our tradition and host the 26th year for the Grade By Grade London and Area Chess Championship. All schools in the London area are welcome to participate on Wednesday March 28, 2018. Registration will be limited to 700 students in grades 3 to 8. We are thankful for the generous support of Byron Optimist Club of London. Chess sets will be donated to all the participating schools at the end of the tournament. Schools will be able to pick up their allotment of chess sets on Wednesday of the event before leaving. A school will receive one chess set for every five students entered in this event. Trophies will be awarded to the top three boys and girls in each grade. Chess medals will be awarded to the fourth through eighth place finishers in each grade for both boys and girls. Schools should aim to arrive on site A.S.A.P. after 9 am. After a short introduction, the tournament will start promptly at 10 am. All late arriving students will join the competition once they are allocated. We ask parents and teachers to remain outside of the playing areas unless they are scorekeeping. It is essential that each school provide a volunteer to assist with scoring and a volunteer to remain behind for the playoff- bound students. All students should have a name tag which includes the school s name and the designated code for the playing area for that student. Schools are to assign each of their students to their designated playing sections (example: 3A, 3b, 3c) and indicate gender. Please spread out your students evenly over the three letter sections. The registration fee is $20.00 per student. Snacks, juice and fresh fruits will be available for purchase at the tournament. Some submarine sandwiches and bottled water will be available for sale to students who make it to the playoffs. A 6 assorted or vegetarian sub will cost $5.00 (tax included) and will be for sale from Hellenic Community Centre. Students are allowed to bring their own snacks/lunch and drinks. The event is a nut-free zone; please inform us of other life threatening medical needs prior to the tournament. Hellenic Community Centre will not allow purchased food to be brought on site, i.e. subs or pizza purchased from a local restaurant. Please review the attached sheets highlighting the schedule. Yours sincerely, Mon-Fai Lee Anthony van de Ven
Registration Process for Each Grade We have streamlined the registration process and require the chess coach to please complete the student registration sheet for each grade as follows: Allocate students equally under sections (A, B, C) within each grade by gender. Example: 10 grade 3 students John Doe B 3A Becky Smith G 3A Joe Smith B 3B Jill Doe G 3B Henry Smith B 3C Mary Doe G 3C Peter Doe B 3A Susan Smith G 3A Mike Smith B 3B Rebecca Doe G 3B 1. Please create a name tag with the school name, student name, gender and the designated code for each participant. 2. Please include the student s name, gender, designated code and school name on the registration sheet. 3. All late registrations will be processed onsite. 4. Any substitution is allowed and does not have to be verified until the day of the tournament.
School Registration Sheet: School: Phone: Fax: Chess Coach/Teacher Contact: Email Address: Volunteer to Assist with Scoring on Site: Parent or teacher to record results of games as they are reported by the students. See attached example scoring cross table. Minimum one per school. If your school is sending more than 20 students then 2 Score Keepers are required (parents/teachers may fulfill more than one role). Playoff Driver Volunteer: Parent or teacher to be available to monitor students from their school who advance to the playoffs and to provide transport for them to get home after the playoffs. Teacher/Parent Supervisor(s): For schools sending more than 20 students, two teacher/parent supervisors are required. Teacher/parent supervisors must stay on site for the entire day to supervise students from their school. Indicate number of students attending per grade from your school: Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Total number of students attending at $20.00 each Additional chess sets required at $14.00 each Please register by March 2, 2018. Total Amount $ Registrations will not be processed until payment is received. Please send one copy of the completed form as part of your school s registration package. Payments: Make your cheque payable to London Chess Promotions. Please collect monies at the school and forward one cheque from the school account. Mail by March 2, 2018. After this date email your student lists to gradebygrade@gmail.com or leemonfai@yahoo.ca.
Schedule for the day 9:00 AM to 9:45 AM Arrive on site. Deposit coats etc. in coat check area. Move students to their designated playing areas. Students will be placed in 32 player groupings. Students are to wear a name tag with their name, school, and grade clearly marked. 9:45 AM to 10:00 AM Short introductory ceremonies. 10:00 AM to 12:00 PM Students will play in the preliminary tournament. Students are required to play as many games as possible in their section. 12:10 PM Students will bag the chess sets. The chess sets and paper boards will be collected. 12:30 PM Students not advancing to the finals will return to their schools for lunch. (Recommendation: Put name of school on bus.) Students remaining for the finals need to provide their own lunch. 12:45 PM Top students from each section will advance to the playoffs. The scorekeeper for each section will determine who advances. 12:45PM to 2:30 PM Playoff finals. The top three finishers will receive a trophy. The fourth to eighth place finalists will receive a medal. 3:00 PM Students will return to their schools and/or homes. Prizes. Prizes. Prizes. Trophies/medals will be awarded to the top eight finalists in each grade for both girls and boys sections. Do not call Hellenic Centre if you need to contact someone on the day of the chess tournament. Contact phone number for the day of the event is 519.473.8942.
Student Registration Sheet Make photocopies of this sheet and complete a separate sheet for each grade. School: Phone: Chess Coach/Teacher Contact: Grade: Note: Grade 3 to 8 only. Please print. Circle appropriate gender. Name GEN Code Name GEN Code Mail by March 2, 2018. After this date, there is no guarantee of successful registration.
Contact Information Please make your cheque payable to London Chess Promotions and forward the cheque, school and student registration sheets hardcopy to: London Chess Promotions 38 Afton Rd London, Ontario N5Z 4A1 or Send pdf of registration package to: gradebygrade@gmail.com or Mon-Fai Lee: leemonfai@yahoo.ca Byron Optimist Club of London
Rules 1. Students will remain inside the building unless accompanied outside by an adult. 2. Students are expected to behave according to their school s code of behaviour. 3. The touch move, touch piece rule will apply. If you touch a chess piece, you are required to move it unless it is illegal to do so. Once a player touches one of his or her own piece and moves it to another square and releases the piece, that will be the player s move. 4. Students are not required to call check when attacking their opponent s king. The defender is required to see the attack on the king and get out of check by any legal option. If a defender does not see the attack on his king and makes another move, the attacker may capture the king and claim victory in the game. The rules are the same in the playoffs. 5. Due to time constraints games may be adjudicated by the Tournament Director where a player has a decisive material advantage. The Tournament Director may require students to use a clock to finish slow progressing games in the playoffs. If a clock is required, each player will be given three (3) minutes to complete their game. 6. Each pair of players is required to report together their result to the designated scoring table in their area. After reporting their result, the pair will wait for the next pair to report. Please pair students who have not played each other. 7. Students will play an opponent only once in the preliminary round of the tournament. 8. The Tournament Director (Mr. Lee) will have the final say in any disputes. 9. No cheating of any kind will be tolerated. Game results will be forfeited if disputes cannot be resolved. 10. Students are not allowed to comment on other students games while they are in progress. 11. Students not abiding by the rules will be disqualified from further play. 12. Unless scorekeeping, non- participants are to stay out of the playing area. A student s games will be forfeited if parents or students assist him or her in any way. Parents, teachers and spectators will be removed from the playing site for any inappropriate actions.
Rules...continued 13. Students are required to play as many opponents as possible. Students who leave their designated sections without informing the scorekeeper or without playing as many games as possible will forfeit any remaining games. 14. Games not completed will not be awarded any points. 15. All complaints must be submitted in writing to the Tournament Director (Mr. Lee) to be dealt with after the tournament. Byron Optimist Club of London