HERMITAGE SCHOOL DISTRICT REGULAR BOARD MEETING MINUTES TUESDAY, JANUARY 16, 2018 The Board of Directors of the Hermitage School District convened for their regular meeting in the board meeting room, 411 N. Hermitage Road, Hermitage, PA at 7:14 PM on Tuesday, January 16, 2018. Directors in Attendance: Via Telephone: Absent: Also in Attendance: Mr. Kizak, Mr. DeJulia, Mr. White, Mr. Ristvey, Mr. Fustos, Dr. Greenburg, Dr. Hand Mr. McGowan Mr. Ruffo Dr. Bell, Mr. Shaffer, Mrs. Knauff, Mrs. Horvath, Mrs. Hosick, Mr. Schaller, Mr. Gingras, Mrs. Brest, Mr. Kulbacki, Mrs. Wanchisn, Mr. Whaley All bowed their heads for a moment of silence. All present pledged allegiance to the flag. A motion was made by Mr. Fustos and seconded by Dr. Greenburg that the Board waive the reading and approve the published minutes of the December 6, 2017, Reorganization Meeting and Special Meeting.. Roll Call: 8 Yes None No Unanimous Visitors (formal request): Visitors (informal): No No Dr. Greenburg left early as he had another commitment. Mr. Ristvey presented the Finance Report Finance Reports Attachments F-1 thru F-19 On motion by Mr. Ristvey and seconded by Mr. DeJulia, the Board authorized the following Finance Reports be filed for audit with the understanding that the Treasurer and the Business Manager, have had the opportunity to review these Finance Reports, dated November 30, 2017, and December 31, 2017; also that the School Board has had an opportunity to discuss the reports with the Administration. A. General Fund Reports D. Capital Reserve Reports B. Real Estate Tax Report E. Cafeteria Reports C. Wage Tax Report F. Fuel Reports 1 P a g e
Payment of Bills Attachments F-20 thru F-23 On motion by Mr. Ristvey and seconded by Mr. White, the Board approved the payment of the following accounts payable with the understanding that the Treasurer and the Business Manager have had the opportunity to review these accounts. The School Board has had an opportunity to discuss the accounts with the Administration. A. General Fund Accounts Payable list (Fund Accounting Check Register) for checks written November 10, 2017 to January 12, 2018 in the amount of $2,246,460.21 (Check #66802 thru #67110) (F-20) B. General Fund Accounts Payable approval list, (Batch Proof) as of January 16, 2018 in the amount of $347,602.28 (Proposed Check #67111 thru #67188) (F-21). C. Capital Reserve Accounts Payable list (Fund Accounting Check Register) for checks written November 10, 2017 to January 12, 2018 in the amount of $39,375.15 (Proposed Check #2437 thru Check #2439) (F-22). D. Capital Reserve Accounts Payable approval list, (Batch Proof) as of January 16, 2018 in the amount of $65.00 (Proposed Check #2440) F-23). Real Estate / Per Capita Tax On motion by Mr. Ristvey and seconded by Dr. Hand, the Board approved the listed below exonerations and duplicate additions per the elected Tax Collector, Bernadette Harry, responsible for the collection of Real Estate and Per Capita Taxes. A. 2017 Per Capita Duplicate exonerations in the amount of $2,050.00, $690.00 and $560.00. B. 2017 Real Estate Duplicate exonerations in the amount of $220.26 and $107,543.62 (TIF). 2016-2017 Budgetary Transfers On motion by Mr. Ristvey and seconded by Mr. DeJulia, the Board acknowledged, for the Attachment F-24 record, the attached budget transfers, in accordance with Section 687 of the School Laws of Pennsylvania and by the local auditors for the 2016-2017 fiscal year, per Board Action taken on August 21, 2017. School District Audit Report Attachment F-25 On motion by Mr. Ristvey and seconded by Dr. Hand, the Board accepted the Hermitage School District Audit Report covering the year July 1, 2016, through June 30, 2017. A copy of this report is on file in the Office of the Business Manager. Resolution 2018-1: 18-19 Real On motion by Mr. Ristvey and seconded by Mr. White, the Board adopted the attached Estate Tax Incr Not to Exceed Resolution regarding the 2018-2019 Real Estate Tax Increase not exceeding the PDE Attachment F-26 Index (the 2018-2019 Index for the District is 3.0%). 2 P a g e
Mr. White presented the Building and Grounds Report Acceptance of a Gifts On motion by Mr. White and seconded by Mr. DeJulia, the Board accepted the gifts listed below in accordance with School Board Policy No. 915.1. The Artman Elementary Faculty Club donated the book The Donut Chef by Bob Staake in memory of Louis Dalessandro. Hermitage Education Association donated $75 to each Library (AES, IES/DMS, HHS) for new books in honor of the hardworking and dedicated School Board Directors. Mr. White presented the Transportation Report Private Transportation Contracts On motion by Mr. White and seconded by Mr. Ristvey, the Board approved the below list of private transportation contracts for the 2017-2018 school year. ETS (Erdos Transportation) transporting two (2) Hermitage School District students to and from Kitestrings/Pathfinders Hermitage, PA at the cost of $22.00 per run total $44.00 per day. ETS (Erdos Transportation) Transporting one (1) Hermitage School District student attending Keystone Charter School, Greenville, PA home from the armory at the cost of $14.00 per run total cost $14.00 per day. ETS (Erdos Transportation) transporting one (1) Hermitage School District student to and from Hickory High School Hermitage, PA at the cost of $21.00 per run total $42.00 per day. ETS (Erdos Transportation) transporting one (1) Hermitage School district student to and from Bethesda Lutheran Services Meadville, PA at the cost of $94.00 per run total $188.00 per day. Drivers/Monitors/Substitutes On motion by Mr. White and seconded by Mr. DeJulia, the Board approved the following bus drivers and substitute for the 2017-2018 school year. David Black - Hogue Busing - Permanent to Substitute Stacey Fair - Hogue Busing - New Driver Richard Falvo - STA - New Driver Mr. Ristvey presented the Personnel Report Employee Resignation/Retirement On motion by Mr. Ristvey and seconded by Dr. Hand, the Board approved the following retirement and resignation. Mr. Rice Whaley Retirement 06/30/18 Assistant Principal/Transportation Stephanie Rensel Resignation 12/29/17 Spec Ed In-home Instruction 3 P a g e
Supplemental Contracts On motion by Mr. Ristvey and seconded by Mr. White, the Board approved the following supplemental contracts for the 2017-2018 school year. Jennifer Neider.Indoor Track....(A - 40%) $515.20 Chris Caputo.8th Grade Volleyball (D) $1,468.00 Shannon Gargano...7th Grade Volleyball... (B) $1,271.00 Employee Request - Conference On motion by Mr. Ristvey and seconded by Mr. DeJulia, the Board approved the following employees to attend a conference in line with budgetary amounts for the 2017-2018 school year. Reneda Eakman and Erica Miller would like to attend the PSEA Special Education Conference in Bedford, PA on February 2-3, 2018. Estimated cost will be $752.57. Classified & Emergency Subs On motion by Mr. Ristvey and seconded by Mr. DeJulia, the Board approved the below list of Classified and Emergency Substitutes for the 2017-2018 school year. Sandra Frank.Classified Cafeteria M. Lynn Palanti..Professional K-6 Elementary Mr. Fustos presented the Curriculum/Special Support Services Report 2018-2019 School Calendar On motion by Mr. Fustos and seconded by Mr. Ristvey, the Board approved the attached Attachment CSSSR-1 2018-2019 school calendar with a start date of August 21, 2018, and an end date of June 7, 2019. Mr. Shaffer presented the Legal Report Adopt Revised Board Policies Attachment L-1 thru L-3 On motion by Mr. White and seconded by Mr. DeJulia, the Board approved the following revised School Board Policies. Policy No. 808 - Food Services (L-1) Policy No. 808.1 - Cafeteria Purchases and Meal Charging (L-2) Policy No. 903 - Public Participation in Board Meetings (L-3) MIU IV Joint Purchasing Agree. Attachment L-4 On motion by Mr. Ristvey and seconded by Dr. Hand, the Board approved the attached Joint Purchasing Agreement between Midwestern Intermediate Unit IV and Hermitage School District. This agreement provides buying power resulting in an increased saving for our District. 4 P a g e
Limited Procedures Engagement Attachment L-5 On motion by Mr. DeJulia and seconded by Mr. Ristvey, the Board approved the attached Limited Procedures Engagement conducted by the Department of the Auditor General covering July 1, 2012, through June 30, 2016. The Auditor General s Report found the District properly implemented policies and procedures in all significant areas with relevant requirements. Midwestern PA School Employee Benefits Consortium Attachment L-6 On motion by Dr. Hand and seconded by Mr. White, the Board approved that the District continue to participate in the Midwestern PA School Employee Benefits Consortium, formerly known as the Midwestern PA School Employee Benefit Trust, for the purpose of evaluating, selecting and coordinating 3 rd party administration services for dental insurance. The Board also designated the Business Manager and/or Superintendent to represent the District in the Dental Consortium. Children s Aid Society Agreement Attachment L-7 On motion by Mr. DeJulia and seconded by Mr. Ristvey, the Board approved the attached Linkage Agreement for Family Based Mental Health Services between the Children s Aid Society of Mercer County and the Hermitage School District. Tax Assessment Appeal - SVM On motion by Mr. Ristvey and seconded by Dr. Hand, the Board approved an appeal by Hermitage School District of the decision of the Mercer County Board of Assessment Appeals reducing the assessment of property and buildings commonly known as the Shenango Valley Mall, and to hire Attorney Anthony Giglio of Andrews and Price law firm at a rate of $175 per hour plus costs of litigation to represent the district in this appeal. The City of Hermitage will join the district in this appeal and share fees and costs on a proportional basis. Tax Appeals - Intervene On motion by Mr. DeJulia and seconded by Mr. Ristvey, the Board approved to intervene on two tax assessment appeals: 1. Appeal of Shenango Park Associates for property at 1400 Bolde Drive, Hermitage, PA 2. Appeal of Esteco, Inc. c/o TSC Industrial for property at 2998 East State Street, Hermitage, PA The Administration further recommends that the district hire Attorney Anthony Giglio of Andrews and Price Law Firm at a rate of $175 per hour plus costs of litigation to represent the district in these appeals. The City of Hermitage will join the district in this appeal and share fees and costs on a proportional basis. Dr. Hand presented the Student Activity Report Student Activity Request Attachment SA-1 On motion by Dr. Hand and seconded by Mr. White, the Board approved the attached student activities received and reviewed by the Board. 5 P a g e
Mr. Fustos presented the Athletic Report HSD Booster Club On motion by Mr. Fustos and seconded by Mr. DeJulia, the Board approved the following Booster Club to operate for the benefit of the Hermitage School District students during the 2017-2018 school year. Delahunty PTO There being no further business, a motion was made by Mr. Ristvey and seconded by Mr. DeJulia that the meeting be adjourned at approximately 7:50 p.m. Respectfully submitted, Barbara Knauff, Board Secretary 6 P a g e