ESF 2 Communications
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1 Introduction: Purpose and Scope ESF 2 organizes, establishes, and maintains the communications capabilities among appropriate agencies/entities necessary to meet the County s operational requirements in preparing for, responding to, and recovering from emergencies and disasters. This ESF also outlines the structure and operation of the warning systems used to alert key officials and the general public of a potential or occurring emergency or disaster. Emphasis is placed on technical considerations of communication functions. Collection, control, and dissemination of emergency public information are covered by ESF 15 External Affairs. 2 Policies and Agreements The National Warning System is the primary method of communicating alert and warning messages from national to state authorities and between state and local authorities or warning points. The EAS is the primary method of communicating alert and warning messages to the public. In addition, the following agreements are in place within Marion County: Marion County and Amateur Radio Emergency Services (ARES). September 8, 1994. This agreement provides licensed, amateur radio operators to support County communications during times of emergency or disaster. U.S. Army Corps of Engineers (USACE) Portland District, National Weather Service (NWS), and Marion County. May 1993. This agreement lays out the responsibilities of participating agencies as it relates to the Detroit Dam Warning System. Marion County Public Works and METCOM. In the works. This agreement provides for notification services during off hours, weekends and holidays. 3 Situation and Assumptions 3.1 Situation Marion County has a large service area (1,175 square miles). As of 2013, the population of Marion County was approximately 323,614. During severe weather or other types of emergencies, much of the population could be isolated from major cities and resources. The need to warn the public of impending danger could arise at any time. To reduce loss of lives, adequate and timely warnings must be provided. Appropriate action-oriented information must be supplied. A warning period will be available for most emergency situations, although the amount of lead time will vary from hazard to hazard. Weather warnings may come from the NWS, health and medical alerts from the County or State Health ESF 2-1
Department, and terrorist related notifications from State or Federal agencies. Proper use of adequate warning will save lives, reduce injuries, and protect property. The EAS and television and radio stations will be the primary system for warning residents. 3.2 Assumptions Adequate communications are vital for effective and efficient warning, response, and recovery operations. Current communications may be neutralized by a particular hazard occurrence. Additional communications equipment required for emergency operations will be made available from amateur radio operators, citizens, businesses, and/or other governmental agencies. There are two Public Safety Answering Points (PSAPs) within the County. They are staffed on a 24- hour basis by certified telecommunications (dispatch) personnel. Equipment is available to provide communications necessary for emergency operations. Telephones, cell phones and pagers, to the extent possible, will be considered the primary system for notification of key officials and critical workers. 4 Roles and Responsibilities Lead Agencies Marion Area Multi-Agency Emergency Telecommunications (METCOM) Willamette Valley Communication Center (WVCC) SUPPORT AGENCIES/ENTITIES Private or Non-governmental Organizations Marion County Amateur Radio Emergency Service Local radio and television stations Local cable companies City/Special Districts Local Fire Protection Districts Local Law Enforcement Agencies Local Public Works Departments County Marion County Emergency Management Marion County Sheriff s Office Marion County Department of Public Works (Communications Chief) Marion County Information Technology Department Marion County Search and Rescue Communications State (available without request through OERS) Oregon Department of Transportation Oregon State Police ESF 2-2
Federal Emergency Alert System National Warning System National Weather Service The following agencies/organizations are involved in the planning, implementation, and coordination of emergency telecommunications for Marion County, and specific responsibilities are noted for each entity: Marion County Interoperability Council: Coordinates radio use and future planning needs for Marion County. Individual agencies are responsible for maintaining communications capabilities and interoperability with local, regional, state and Federal agencies. The Sheriff s Office supports public safety communications. Willamette Valley Communication Center and Marion Area Multi-Agency Emergency Telecommunications: Serve as the PSAPs within Marion County. Marion County EM: Supervises ARES and provides alert and warning to public including the EAS. Marion County Fire Defense Board: Supports public safety communications. EMS Ambulance Services: Supports public safety communications. Marion County Public Works: Supports public safety communications and recovery operations. Marion County Health Department: Supports public safety communications during a public health emergency. Marion County Sheriff s Office. A communications coordinator (Sheriff or designee) will be assigned to the ECC command structure and will be responsible for managing ARES and establishing radio frequencies. The coordinator also ensures county radio sites and systems are operational and available for emergency communications with public agencies. Status of interoperability with local, state, and Federal agencies during an emergency is tracked and managed by the communications coordinator or designee. ESF 2-3
5 Concept of Operations 5.1 Interoperable Communications Normally, emergency calls from the public are received by three Public Safety Answering Points (PSAP)s, or 9-1-1 centers. These centers dispatch public safety agencies in response to the calls received. There are numerous public safety/service radios operated by County and city personnel that can be used as the primary means of communication in case of telephone failure. Marion County ARES volunteers are prepared to initiate a communications network between ECCs and other critical facilities. These networks, along with phones, if working, are the primary method of communication between ECCs during incidents. The County Mobile ECC van has full radio capability to function as a mobile communications center. The Marion County Sheriff s Office has full radio capability in their mobile command post including radio cross banding equipment. The Marion County ECC has a complete array of phone lines and networked computer systems for voice and e-mail communications. There is also an ECC radio room with low band, very high frequency (VHF), ultra high frequency (UHF), 800 megahertz and amateur radio packet capabilities. 5.2 Warning Services When a major emergency or disaster occurs or is imminent, OERS provides 24- hour alert, warning, and notification service to county/local warning points and notifies appropriate county, State, Federal, and volunteer entities. A warning process will be implemented through County EM or other designated agencies providing support to the County ECC to notify various agencies, partners, support staff, and public officials during an emergency. During off hours including weekends and holidays, METCOM provides notification services for Marion County through a mutual aid agreement. The EAS may be activated to disseminate emergency information via radio and television. The Capitol Operational Area (Marion, Polk and Yamhill Counties) EAS Plan has been updated. Currently, the EAS for Polk, Marion, and Yamhill counties can be activated through the OERS at 1-800-452-0311. All agencies will be notified upon completion of the updated Capitol Area EAS procedures. Refer to the Marion County Resource Directory, Section E for sample EAS messages. ESF 2-4
The County communications system and news media will be used for dissemination of warnings. Warning dissemination will be under the supervision of the County EMD. Upon receipt of warning information, County and city emergency service coordinators, the private sector, cities, and the public will be instructed to immediately initiate appropriate actions based on the nature of the potential hazard and the time available prior to impact. Emergency warning and notification systems in place within Marion County include the following: EAS; composed of radio and TV stations and cable companies, the EAS can be activated by any level of government. To activate, see the Marion County Resource Directory, under EAS. Ref Greater Capitol Area EAS Plan. Media; including newspapers for slow-developing emergency situations (i.e. inclement weather, drought, etc.). Sirens and Public Address Systems, mounted on emergency vehicles. Door-to-door warning, taking care to keep unprotected workers from entering hazardous areas. Telephone/cell phone. Special Populations: Groups working with special populations may assist with groups such as the hearing impaired, non-english speaking, physically handicapped, homebound, etc. Broadcast fax for pre-designated list. Broadcast computer e-mail. City Watch, broadcast computer voice messaging/broadcast computer text messaging at the Marion County Sheriff s Office. EverBridge through METCOM. Health Alert Network (HAN). Detroit/Big Cliff Dam Flood Warning System ESF 2-5
6 Supporting Plans and Procedures Capitol Operational Area (Marion, Polk, and Yamhill Counties) Emergency Alert System Plan. 2005/2006/2007/2008. 7 Appendices Appendix 1 Appendix 2 Radio Frequency List Marion County Radio Channel Plan ESF 2-6
Appendix 1 RADIO FREQUENCY LIST Marion County has created a radio frequency list and directories which is updated on a regular basis. This list should be referred to for the most accurate resource information. CHANNEL & USERS TRANSMIT TONE RECEIVE TONE MARION COUNTY FIRE DEPARTMENTS NORTH 1 (F2), Alert and Working: Aurora, Drakes 154.160 123.0 154.160 None Crossing, Hubbard, Monitor, Stayton, Silverton, St. Paul, Stayton NORTH 2, Stayton 159.35 123.0 159.345 123.0 NORTH 3 UHF Trunked UHF Trunked NORTH 4 UHF Trunked UHF Trunked STAYTON AMBULANCE, EMS 155.205 136.5 155.205 136.5 CENTRAL 1 (F5) Alert/Admin: MCFD#1 154.385 123.0 154.385 None CENTRAL 2 (F1) Working: Stayton, Salem (800 153.770 123.0 153.770 None primary, VHF backup) CENTRAL 3, Working: PCFD#1 154.235 123.0 154.235 None CENTRAL 4, Working: Dallas 154.445 123.0 154.445 None SOUTH 1 (F3), Alert: Aumsville, Gates, Idanha- 154.415 123.0 154.415 None Detroit, Jefferson, Mill City, Stayton, Sublimity, Turner SOUTH 2, Working: Sublimity, South County 154.010 123.0 154.010 None SOUTH 3, Working: Sublimity, South County 154.250 123.0 154.250 123.0 SOUTH 4, Working: Stayton, South County 154.295 123.0 154.295 None SANTIAM AMBULANCE, EMS 155.295 123.0 155.295 123.0 LINN COUNTY FIRE DEPARTMENTS LINN F-1, Dispatch 154.310 167.9 154.310 167.9 LINN F-2, West 154.130 167.9 154.130 167.9 LINN F-3, East 153.995 167.9 153.995 167.9 CLACKAMAS COUNTY FIRE DEPARTMENTS CLACKAMAS F-1 154.190 91.50 154.190 91.5 CLACKAMAS F-2 153.890 91.50 153.890 91.5 CLACKAMAS F-3 (County) 154.220 91.50 154.220 91.5 CLACKAMAS F-4 (County) 154.325 91.50 154.325 91.5 CLACKAMAS F-5 (Local) 153.830 91.50 153.830 91.5 CLACKAMAS F-6 (Local) 154.205 91.50 154.205 None CLACKAMAS F-7 (Local) 154.340 91.50 154.340 91.5 Clackamas County EOC Operations 145.210 110.9 110.9 Clackamas Regional Coordination for Regional Message Exchange 147.230 STATE FIRE MARSHAL S OFFICE STATE FIRE NET (F-4) 154.280 154.280 STATE TRAINING 154.830 154.830 MARION COUNTY POLICE DEPARTMENTS Aumsville Police 154.040 154.040 Aurora Police 155.640 100.0 154.740 100.0 Gervais Police 155.640 100.0 155.740 100.0 Hubbard Police 158.770 155.130 Stayton Police 800 800 Marion County Sheriff s Office MCSO1 155.640 100.0 154.740 100.0 Car-car (simplex) 154.740 100.0 154.740 100.0 Marion County Sheriff s Office MCSO3 155.730 100.0 154.905 100.0 Civil, Dog Control 155.865 100.0 155.865 100.0 Sheriff s Net 460.500 460.500 County Search and Rescue 155.805 155.805 Civil Defense Net 46.580 46.580 ESF 2-7
CHANNEL & USERS TRANSMIT TONE RECEIVE TONE ARES VHF Packet: 145.650 145.650 HF Voice: 3.993.5 7.228 1.928 RACES (Ham) Disaster Net 146.260 146.860 ELT Frequency (AM) 121.500 121.500 Aircraft SAR (AM) 123.100 122.900 123.100 122.900 Stayton Police 155.010 100.0 155.010 100.0 Salem Police (mobile) 465.475 460.475 465.075 460.075 192.8 192.8 192.8 192.8 460.475 460.475 460.75 460.475 192.8 192.8 192.8 192.8 Silverton Police Channel #1 158.895 100.0 154.815 100.0 Silverton Police Channel #2 155.535 100.0 155.535 100.0 Silverton Police Channel #3 155.370 100.0 155.370 100.0 Stayton Police 154.830 123.0 154.830 123.0 Turner Police 154.830 154.830 Stayton Police 158.775 100.0 155.130 100.0 Public Works Aumsville Public Works 154.040 154.040 Aurora Public Works None Detroit Public Works None Donald Public Works None Gates Public Works None Gervais Public Works None Hubbard Public Works 154.980 154.980 Idanha Public Works None Jefferson Public Works 154.040 154.040 Stayton Public Works 154.040 154.040 Marion County 458.500 100.0 453.500 Mill City Public Works None Stayton Public Works None Salem Public Works (800) 158.940 (800) 158.940 Silverton Public Works 155.040 167.9 155.040 Scotts Mills None Sublimity Public Works 153.650 123 153.650 Turner Public Works 154.040 154.040 Stayton Public Works 153.770 153.770 St. Paul Public Works None Stayton 154.115 154.115 State Fire Net 154.280 None 154.280 None MARION COUNTY MISC. Marion Co. ESA Station (Channel 32) 450.150 100 450.150 Marion Co. Health Department Marion Co. Building Maintenance Marion Co. Building Inspection Marion Co. Engineering Marion Co. Emergency Management West Salem: 146.860 Repeater Encode 109 Decode 109 Encode 112 Decode 112 HAM CHANNELS (Marion County) 146.260 186.2 146.86 186.2 ESF 2-8
CHANNEL & USERS TRANSMIT TONE RECEIVE TONE HAM CHANNELS (Marion County) West Salem: 147.620 None 147.020 None 147.020 Repeater Mary s Peak: 146.180 None 146.780 None 146.780 Repeater147.920 West Salem: 144.750 None 145.350 None 145.350 Repeater Saddle Mt: 147.920 None 147.320 None 147.320 Repeater No location, simplex: 146.520 146.520 None 146.520 None HOSPITAL/AMBULANCES (Marion County) Salem Hospital Hospital (HEAR) 155.340 136.5 155.340 136.5 Hospital Primary Security 155.325 460.850 155.325 460.850 Santiam Hospital (HEAR) Channel 25 155.340 123.0 155.340 Santiam Ambulance 155.295 123.0 155.295 Silverton Hospital 155.340 203.5 155.340 Silverton Ambulance 155.160 110 155.160 YAMHILL COUNTY Local Gov. Station 45.640 110.9 45.640 Law Enforcement 45.980 Central: 45.320 110.9 (ECC Radios) East: 123.0 Law Enforcement Channel 2 (ECC Radios) Fire Departments: Newberg All Others West: 156.7 45.020 C: 110.9 S: 156.7 E: 123.0 800 800 46.100 W: 156.7 C: 110.9 E: 123.0 45.460 800, 46.100 POLK COUNTY Law Enforcement Channel 1 156.210 110.9 154.875 Sheriff s Office (No.1) 156.210 156.875 Fire Department 154.235 110.9 154.235 Polk County ECC 146.86 LINN COUNTY Halls Ridge 155.595 100.0 154.710 Main 155.595 123.0 154.710 Green Peter 155.595 156.7 154.710 Talk Around 154.710 None 154.710 Tri-County (Linn, Benton, Lincoln-Sheriff, OSP, PD) 155.010 None 155.010 ODOT / 24-HR DISPATCH CENTER Channel 1, Prospect Hill 159.195 146.2 156.135 Channel 2, Halls Ridge 159.195 156.7 156.135 Channel 3, Hoodoo Butte 159.195 156.7 156.135 Channel 4, Chehalem Mountain 159.195 156.7 156.135 Channel 1, Mary s Peak 159.075 100.0 151.025 MISC. Bureau of Land Management (Salem) 165.975 165.975 Civil Defense 46.580 46.580 CB Emergency Channel (CH9) (AM) 27.065 27.065 School Districts Salem/Stayton School Districts 463.200 463.200 463.200 468.200 468.200 463.200 463.200 463.200 OREGON EMERGENCY MANAGEMENT Oregon Emergency Management 46.580 46.580 Oregon National Guard 40.900, 41.500 40.900, 41.500 ESF 2-9
CHANNEL & USERS TRANSMIT TONE RECEIVE TONE Oregon State Forestry (Marion/Clackamas) 151.160 151.160 Oregon State Highway Department 47.060 47.060 American Red Cross 47.420 47.420 State Search and Rescue 155.805 155.805 OREGON STATE POLICE Halls Ridge 155.445 156.7 154.860 100.7 Prospect 159.150 156.7 155.910 150.7 Statewide direct Halls 154.935 154.935 Capitol Mall 155.505 179.9 154.785 UTILITIES NW Natural Gas 158.190 158.190 PGE Amateur: Freq. 2 meter: 146.8 146.62 145.47 145.27 UHF: 443.150 153.575 48.060 155.575 48.060 Salem Electric 48.480 48.480 Stayton Telephone 151.895 151.895 Consumer Power 48.20 110.9 47.860 Pacific Power & Light 153.695 153.725 160.095 159.930 Qwest 451.300 456.300 Union Pacific Railroad Mayday Message Freq. 161.55 ESF 2-10
Appendix 2 MARION COUNTY RADIO CHANNEL PLAN ESF 2-11
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